20 Best Grant Management Software in 2020

Category: B2B News
What is the best grant management software?
The best grant management software is NetSuite Grant Management. This solution is a cloud all-in-one grant management solution that automates administrative workflows, enables form creation, and provides role-based access to teams. It is specially designed to support the growth of nonprofits and relevant organizations.

Grant management has always been a tedious but important process for most organizations. Yes, some parties might downplay the role of technology-powered automation in grant management. However, it is undeniable that grant management software significantly improves the entire grant management process.

We’ll review 20 of the best grant management software in the market today. With this expert-selected list, you’ll get to know more about the features, functionalities, and pricing schemes of the leading grant management solutions for 2020.

grant management software

Government agencies and global philanthropical entities are known to struggle with managing government and private grants. Some of the biggest grant management frustrations involve internal and external communication and grant writing and submission.

After all, winning a grant is one thing, whereas managing it is another. And properly managing grants entails more than just properly spending the funds. There are also other reporting, reimbursement schedules, and compliance aspects to address.

In fact, the continued use of legacy systems and spreadsheets for managing grant data results in poor reporting and mediocre program results. This is why grant management software has become the go-to solution for those competing for grants and for those already managing such funds. These systems have been proven to help organizations in managing all the requirements all throughout the lifecycle of a grant.

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Biggest Grant Management Challenges and Frustrations

Biggest Grant Management Challenges and Frustrations
Internal and external communication: 24

Internal and external communication

Biggest Grant Management Challenges and Frustrations
Grant writing and submission: 17

Grant writing and submission

Biggest Grant Management Challenges and Frustrations
Reporting requirements for fiscal accountability: 16

Reporting requirements for fiscal accountability

Biggest Grant Management Challenges and Frustrations
Pre-award planning and research: 16

Pre-award planning and research

Biggest Grant Management Challenges and Frustrations
Post-award performance and measurement: 14

Post-award performance and measurement

Biggest Grant Management Challenges and Frustrations
Reporting requirements for programmatic accountability: 8

Reporting requirements for programmatic accountability

Biggest Grant Management Challenges and Frustrations
Others: 5



Source: Amplifund's The 2017 State of Grant Management Report

Designed by

Similar to the underlying design of ERP software, grant management tools mainly work to optimize the entire lifecycle of a grant with just a single system. From financial and time resource conservation to automating grant-seeking tasks, these specialized platforms help nonprofits and related organizations every step of the way.

There are more emerging grant management software trends and technologies, all of which promise to make the process far easier. So here is our expert-selected list of the top grant management software for 2020.

1. Submittable

Submittable dashboard

Next in our list is Submittable—an all-in-one application management software that simplifies the grants management process for different organizations (foundations, nonprofits, universities, etc.). This cloud-hosted solution allows users to create modern and intuitive forms using its simple drag-and-drop function. All forms can be easily customized using a selection of fields and response types, including single and multiple responses, short and long answers, and dropdown checklist. You can also make your forms more dynamic by adding videos and images and even upload additional files as form attachments.



Try out Submittable with their free trial


Submittable streamlines the grant management process by automating administrative workflows, such as assigning tasks and moving applications to different review stages. When it comes to sending approval or rejection notices to applicants, Submittable has response templates that you can bulk send to save time instead of responding to each application one-by-one.

This solution integrates with third-party applications, including Google Analytics, Salesforce, Quickbooks, and Zapier. Pricing is quote-based, and you have to contact the vendor for a quote request.

Detailed Submittable Review

2. Zengine by WizeHive

Zengine by WizeHive dashboard

Online grant management software Zengine by WizeHive effectively unifies grant administration, CRM, and online applications into a single platform. This highly-customizable tool allows users to tailor it to work with every company’s applications and grants management processes. It can likewise integrate with more than 1,000 applications, including popular email marketing software and accounting solutions, without requiring users to have coding knowledge.

Zengine by WizeHive

Zengine by WizeHive

Try out Zengine by WizeHive with their free trial


WizeHive can make the most complex tasks simple, resulting in decreased costs and accelerated workflows. It covers just about everything, from applicant reviews, application filtering to form creation. The platform manages scholarships, grants, applications, and academic awards.

You need to contact the vendor to use this robust software. This solution is offered in three quote-based subscription plans.

Detailed Zengine by WizeHive Review

3. NetSuite Grant Management

NetSuite Grant Management dashboard

NetSuite Grant Management is a comprehensive grant management solution that streamlines the whole grant lifecycle. This cloud-based platform provides a wide range of tools that enhances task and process visibility, thereby helping organizations achieve their project objectives. Some of the benefits it provides include efficient expense management, multiple grants monitoring, automated time and expense tracking, etc.

This category-leading solution integrates with various core business applications like ERP, accounting, CRM, inventory management, etc. You can take advantage of its extensive integration capabilities to conveniently manage multiple projects and tasks through one robust solution.

Overall, this solution is an integrated platform that simplifies organizational grant management. To avail of this robust solution, you need to contact the vendor as this system is quote-based. Finally, you can test it first to know how its robust features work with its free trial offer.

Detailed NetSuite Grant Management Review

4. PeopleSoft Enterprise Grants Management

eopleSoft Enterprise Grants Management dashboard

Oracle’s PeopleSoft Grants Management is a web-based grant management software that is designed to handle the entire life cycle of research management, including proposal creation, converting proposals into awards, facilities and administration processing, award tracking, bill creation, and financial reporting. The software offers users capabilities such as centralized budget management, flexible billing, and reporting, efficient award administration, and real-time cost visibility.

Using the platform, you can create different proposal projects, allowing you to set up flexible proposal structures. Detailed budget information can be included in proposal budgets, while projects within single awards can also be supported.

PeopleSoft Enterprise Grants Management is priced at $7,125 for a minimum of 5 users. Contact the Oracle for more pricing information.

Detailed PeopleSoft Grants Management Review

5. Survey Monkey Apply

SurveyMonkey Apply dashboard

Cloud-based application management platform SurveyMonkey Apply is designed to aid organizations in the selection of candidates for scholarships, grants, and fellowships. It enables users to create a portal from which interactions with other staff can be managed, and project updates and reports received.

With its activity dashboard, applications and reviews can be viewed in real-time. It comes with an activity dashboard that displays applications and reviews. Also, customized web forms can be created by which information from candidates can be collected. Incoming applications are automatically pre-screened based on criteria set by the user. They are likewise validated for compliance with 501c3 status.

Using the solution, customized program workflows can be created to generate single- or multi-stage processes. To control user access to critical information, granular and role-based permissions are provided. SurveyMonkey Apply is being sold on a price-quote basis, but you can straight away avail of a whole year subscription for $4,950.

Detailed SurveyMonkey Apply Review

6. Workday Grants Management

Workday Grants Management dashboard

Integrated with a full range of Workday applications, Workday Grants Management is a grant management system that offers users a central hub from which the full post-award process may be automated. It provides users with insights into their grant activity using advanced reports and analytics.

The platform can be used by businesses of any size, offering them capabilities that include grant revenue tracking, budget awarding, award expenditures, and grant award balance information.

Workday Grants Management’s pricing information is not publicly available. You need to contact the vendor and ask for a price quote.

Detailed Workday Grants Management Review

7. Fluid Review

Fluid Review dashboard

A system built to manage and review a variety of applications, which include scholarships, grants, and awards, FluidReview helps organizations in collating and evaluating applications using file uploads and online forms. It is a very popular platform, serving users in more than 70 countries worldwide. The system is ideal for use by institutions that provide scholarships or organizations that need user feedback while boosting productivity by relieving personnel of workloads, helping them focus on more important matters.

Applicants can easily file applications using the system; all that is needed is to fill out forms and provide relevant information. It supports file uploads for those who require pictures and other pertinent documents. Other key features include audit trails, applicant tracking, scalability, real-time reporting, and multilingual support.

FluidReview is available in three distinct pricing packages. Just visit its official website and ask for pricing information.

Detailed FluidReview Review

8. CyberGrants

CyberGrants dashboard

Cloud-based grant management software CyberGrants is designed to cater to the needs of nonprofits. It brings to the table numerous capabilities, which include tax ID checking, accounts integration with payable systems, data scanning against watch lists, reporting automation, and automation of communication with grant seekers.

The system comes with a highly-configurable dashboard to observe user preference. It can integrate seamlessly with calendars, popular payroll solutions, and social media platforms. Its main dashboard can be configured for ease of use, with each user-provided with role-based permissions, allowing them to search and review grants, manage the system, and access reports. CyberGrants offers different payment methods such as credit cards and an automated clearinghouse.

The vendor does not publicly disclose CyberGrants’ pricing information. You only need to visit the official website and ask for a quote.

Detailed CyberGrants Review

9. Sage Intacct

Sage Intacct dashboard
Sage Intacct is a cloud-based financial management tool that leverages the power of accounting applications and cloud computing. This powerful product ranks among the best accounting software. It comes with modern apps that are known to be the tools of choice for AICPA business solutions and is used by different types of businesses.

Using the solution allows organizations to improve grant management performance. It offers tracking, real-time visibility, and advanced reporting capabilities to make the process a lot easier for organizations. It gets rid of duplicate data entry while reducing grant reporting time and boosts grant management by tracking critical operational metrics.

Sage Intacct is available on a per quote basis. You only to get in touch with the vendor for a customized quote that suits your particular requirements.

Detailed Sage Intacct Review

10. Fluxx

Fluxx dashboard

Grant management platform Fluxx is known to help foundations in effectively managing charitable channels and data. Fellowships, grants, scholarships, donor-advised funds, and investments can be managed using fields, workflow controls, and forms that the system generates. The software also comes with tools for document management and communication, plus it offers features of project management tools.

What’s more, the solution is quite flexible and configurable that it can be used in grant applications and data management. It can be configured with the use of comprehensive audit trails, session timeouts, and dynamic workflows. A report builder and Excel and Word plugins can be used to export and collect data for better analysis. Budgeting and finance can also be managed by tracking investments and grant-by-grant analysis.

Fluxx can be purchased on a price-quote basis. You have to contact the vendor and ask for pricing information.

Detailed Fluxx Review

11. Benevity

Benevity dashboard

A popular workplace giving, matching, volunteering, and grant management solution, Benevity is designed to build giving programs or improve existing ones with its volunteer tracking, donation processing, and reporting functionalities. Its easy-to-use online dashboards, coupled with WCAG 2.0 AA standards, are bound to provide a richer user experience.

Giving and volunteering are internationalized as the system supports 17 languages and seven currencies, allowing organizations to expand their programs worldwide. Other prominent features include integrated rewards and event promotions and time-tracking software features.

The vendor does not publicly disclose Benevity’s pricing information. You have to visit its official website and request a quote

Detailed Benevity Review

12. NeonCRM

NeonCRM dashboard

Designed to help non-profits on their path to growth, NeonCRM offers such organizations a donor database that is focused on people. Using the solution, organizations can effectively engage donors, plan events, manage memberships, and track volunteers with its cloud-based features. It automatically processes and updates all transactions with its unlimited online forms.

With NeonCRM, non-profits can design and build their own websites at a minimal cost, resulting in improved online donations. It offers personalized consulting and training conducted by experts in the field. The platform comes with social media, mass communication, and segmentation apps that enable users to tell their stories to massive audiences.

NeonCRM is available in different pricing models, starting at $50.

Detailed NeonCRM Review

13. Altum Grants Management

Altum Grants Management dashboard

Altum Grants Management is a robust grant management suite that has all the tools that organizations need to handle every area of their grant management efforts. It is known to automate processes, making them simple, transparent, and far more consistent while reducing cycle times by up to 50%. The system has business processes and rules that are bound to preserve all knowledge that an organization collects, minimize staff turnover impact, and ensure compliance.

This flexible piece of software works two-way, fulfilling the requirements of both grantmakers and grant seekers. It allows grantmakers to make quick, accurate decisions, reduce environmental impact and IT costs, and easily share data. For grant seekers, the platform streamlines processes–from fund research to final progress report.

The vendor does not give out pricing information. You have to visit the official website and ask for a quote.

Detailed Altum Grants Management Review

14. ZoomGrants

ZoomGrants dashboard

Online application management platform ZoomGrants is designed to simplify and streamline the application process for scholarship providers and grantmakers, among others. It is popular for its ease-of-use and impeccable customer service. The solution requires but an Internet browser and connection so that it can be accessed from anywhere, anytime. Users can customize the system according to their needs, and data needed can be collected to make funding decisions much easier, which can be used for managing scholarships, grants, fellowships, award nominations, and even call-for-speakers. Other prominent features include pre-application screening, program budget, activity log, voting recommendations, and private notes.

ZoomGrant pricing is based on the number of unique grant and scholarship programs offered each year. This includes unlimited users, unlimited applications received, and unlimited technical support. The vendor’s website has a price calculator you can use to get a quote.

Detailed ZoomGrants Review

15. Flexi-Grant

Flexi-Grant dashboardAnother grant management platform worth looking into is Flexi-Grant. This robust piece of software is designed to make grant applications far easier through the use of application and monitoring forms. Its central dashboard offers users a complete view of the status of their grants, while a reviewer portal can set up reviews with minimal effort. It allows users to set reminders to reviewers both individually and in bulk.

To better handle large volumes of applications, the system’s bulk eligibility feature enables it to handle hundreds of applications at a time. Custom score sheets also come with the system, and eligibility checks are supported when needed. In the meantime, its workflow builder allows the user customize workflows with copy and template tools available for use in the creation of new schemes.

Flexi-Grant can be purchased in different pricing models starting at £1,500. If you require custom features, you can visit the website and ask for a customized quote.

Detailed Flexi-Grant Review

16. Grantium

Grantium dashboard

Leading grant management software Grantium is an enterprise-grade solution that is designed to automate any organization’s grants management program. It is popular for its cost-efficiency, flexibility, and cloud-based features. The system comes with tools that can take care of processes such as building, delivery, and administration of all grant program phases. Risk is effectively reduced as the system ensures accountability and transparency.

Moreover, this tool has robust reporting capabilities and can be implemented with ease. Grantium helps organizations comply with existing rules and regulations while ensuring that all programs can be accessed anywhere at any given time. Other key features include application and approval automation, provision of a common language and approach to grant management projects and automated reminders of team members of their grant assignments.

Grantium is being marketed on a price quote basis. You have to contact the vendor and ask for pricing information.

Detailed Grantium Review

17. OpenWater

OpenWater dashboard

Cloud-based OpenWater is a total solution designed to manage the entire life cycle of any organization’s grant processes. The system can handle pretty much everything, ranging from application collection, review, to follow up. It comes with customized tools that enable staff to boost non-dues revenue, improve membership value, and focus on core processes. What’s good about the program is that it directs applicants to a specified submission page and not a third-party site, keeping users focused on missions.

Application for a grant is made easy by the system, saving administrators valuable time by making communication with applicants and coordinating with reviewers a lot easier. Application review is likewise a breeze, all that is needed is to log in, and you’re good to go. Other key features include online forms, letters of reference compatibility, and email confirmations.

OpenWater Grant Management Software’s pricing details are not displayed on its website. You must contact the vendor and ask for a quote.

Detailed OpenWater Review

18. Instrumentl

Instrumentl dashboard

Instrumentl is a research grant search and automated application solution, which makes it easy for organizations to apply for research grants. All that is needed to apply is to upload researcher details, and grant applications are immediately submitted. Grant provision is also accelerated as application submissions are automatically made once a matching grant is found.

Grants, both federal and private, are tracked by the system, eliminating the need for applicants to search the Internet for announcements. What makes it even better is the fact that the application doesn’t stop when a matching grant is found but continuously searches for new matching grants. With Instrumentl, users can track and organize funding and constantly pull together all kinds of grants.

You can purchase Instrumentl in a variety of pricing models, starting at $45/month (billed annually). For those interested in trying out the platform’s features first, a free trial is also available.

Detailed Instrumentl Review

19. EGrAMS

EGrAMS dashboard

Web-based EGrAMS (Electronic Grants Administration and Management System) is a comprehensive grants administration platform. It can manage all aspects of the grant life cycle, ranging from planning to final close-out. It enables grant providers to easily implement their grant programs due to its vast configuration features.

Providing users with standard and consistent user interfaces, the system can quickly find, configure, apply, and handle grant applications. The platform utilizes a robust security framework for authenticating and authorizing users. EGrAMS is known for its ease-of-use and can be used even by novices with minimal training.

EGrAMS pricing information is not available on its website. You need to contact the vendor to ask for a quote.

Detailed EGrAMS Review

20. Grants Manager Plus

Grants Manager Plus dashboardGrants Manager Plus is a comprehensive grant management solution that is ideal for various types of startup businesses, institutions, and organizations that are seeking funding. It features several functionalities that can simplify tasks and processes related to your grants management. For example, it makes grant discovery effortless by automatically detecting grants that fit your specifications. It can also identify qualified grant applicants, centralize all records and information, send notifications on upcoming events and deadlines, and more.

Grants Manager Plus pricing is only available by quote. Contact the vendor directly to find out how much this all-in-one grant management software costs based on your specific requirement.

Detailed Grants Manager Plus Review

What to look for in a grant management software?

From the foregoing list, you should now be able to decide for yourself which of these suits your needs. However, even with a shortlist of top solutions, sometimes it’s even more difficult to narrow down your options. This is why it’s best to undertake some expert advice on how to properly select the best grant management solution for your nonprofit or similar organization.

The correct approach basically involves rationalizing the particular needs of your organization with grant management as the overarching consideration. This includes establishing a workable budget, determining the capabilities and limitations of your team, prioritizing things, setting targets, etc. Additionally, since these solutions are SaaS, it’s best to always first avail of the free trial or demo that a prospective vendor offer. And after undertaking all these steps, you can evaluate and make the final decision.

In case you want to fast-track your app selection process, why not start first by trying the top apps of this list? Taking NetSuite Grant Management for a test-drive today could mean a shorter software selection process for you and your organization.

Louie Andre

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. From pitch deck to exit strategy, he is no stranger to project business hiccups and essentials. He has been involved in a few internet startups including a digital route planner for a triple A affiliate. His advice to vendors and users alike? "Think of benefits, not features."

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