Top 3 File Sharing Software: Comparison of ShareFile, Dropbox and Google Drive

fsIf you’re looking for the best file sharing software solution to help your company exchange files in a simplified and secure manner, we’ve got your covered. Our team of B2B professionals prepared a detailed test of popular file sharing products and market leaders, and analyzed them in various scenarios and situations to narrow the list down to our top 3 file sharing solutions. Check them out, and compare their functionalities to find the best service for your company needs:  

Top 3 File Sharing Software Solutions

1. ShareFile


One of the leaders in our File Sharing Software category is ShareFile – an outstanding collaboration performer. We consider it to be one of the most advanced out-of-the box performers in its category, relying both on the expertise of our B2B team and the opinion of satisfied users. More information about the product can found in our team’s detailed ShareFile reviews, where we’ve emphasized the numerous practical aspects of the software, as well as its flexible pricing scheme, numerous benefits, and useful integrations. All of its features are available in the free trial as well so you can easily test the software first.

ShareFile is Citrix’s masterpiece file transfer suite, packed with business capacities for all business scales and industries, and capable of streamlining file sharing despite of the differences in users’ financial possibilities. The main power of this software derives from the fact that it ensures an all-in-one file transfer process, where methods are flexible, and data is secure. On top of that, ShareFile is ready to be integrated and blend seamlessly into your current software infrastructure, which also suggests that you will be able to customize it and make it more brand-centered. The company will also make sure your questions are answer promptly and on time, and will be available for you 24/7 with phone and email support.

2. Dropbox


Dropbox is one of the best file sharing software solutions that has recently pushed its way to the significant second position on our list. Overall, the Dropbox suite offers off-server storage and files sharing capabilities, and can be managed from multiple devices, as our detailed Dropbox reviews explain. Dropbox certainly deserves to be considered as a smart transfer solution, especially after you’ve familiarized with its less-known features.

The reason why Dropbox is struggling to lead the File Sharing Software category is that the tool is foremost perceived as a personal app, and its enterprise-level application is still something companies are learning about. Nevertheless, Dropbox developers thought of a plethora of business-tailored and innovative features to deliver a professional package which, however, has a price tag compared to the free suite member created for personal usage. Despite of it, Dropbox is still an affordable and smart solution, offering automated updates, backup, device syncing, and secure sharing. Among its other features, you can also find offline access, large file sharing, and enjoy a respectable degree of settings customization.

3. Google Drive


Quite similar to Dropbox, Google Drive is often neglected as a business solution, in particular when it comes to large enterprises which are not aware of the platform’s unlimited sharing capabilities. Our B2B experts’ team took the matter in their hands, and emphasized the product’s business suitability in their Google Drive reviews.

Google Drive is powerful, to say the least. Unlike the individual package covering 15GB of storage space, the business plans vary from $1.99 to $299, depending on how many files you intend to share. There are many file transfer aspects where it can confidently claim a leadership position, most of all its heavy connection to similar Google services, automated long-term monitoring, updates, and data protection. Just as the leaders in this category, Google Drive is a cloud-based application, meaning that you can access it and manage data from literally every device. For a developing business, this would mean unlimited internal and external collaboration, and access to a powerful Google Hangouts integration to allow notes and file discussions. In fact, we’re quite convinced it is integration you must consider first when deciding whether to purchase your enterprise Google Drive package.

Comparison of File Sharing Features

File Sharing is the vital function of these products which dictates the channels, speed, and security of the delivery, and that’s why buyers need to be really specific as to what they’re looking for, and compare all products closely. In this specific section, our experts once again stood in support of ShareFile, as it is a tool specifically developed to fill the cracks Dropbox and Google Drive left open in their development phase. Besides, ShareFile is the only product among the three that was originally intended to serve businesses, and that speaks marvels in favor of its structure and capacity.

To be more precise, ShareFile simplifies the file transfer process by allowing users to upload 10GB of content and organize it in folders using a practical drag-and-drop widget. With ShareFile, you will automatically have access to your local documents, but will also be able to upload web-based content (which is also feasible with Google Drive, but technically impossible with Dropbox). The powerful User management permits fast and automated selection of files/folders, memorizes actions, and syncs automatically the files from the local device. Dropbox is fairly similar in this aspect, with a slightly simpler dashboard, weaker customization, and upload capacity reliable on the plan the user has subscribed for. Google Drive, as fast and secure as it is, doesn’t sync files automatically, and is completely dependent on its email integration to allow you to upload your documents.

ShareFile is also very competitive when it comes to security matters. While ShareFile and Google Drive use a slightly weaker encryption standard (SSL/TLS 256-bit encryption for motion files, and 128-bit for the regular one) compared to Dropbox (AES SSL/TLS 256-bit encryption), ShareFile is still a smarter choice to make as it doesn’t leave protection entirely in the hands of Rijndael. Instead, it makes use of more than 25 internal data safeguards, as for instance granular folder permissions, activity logs, and multi-factor authentication, unlike Dropbox’s and Google Drive’s simple two-step authentication. We can all agree that data can’t be 100% secure when put in cloud, but it may be useful to know that Dropbox is statistically the most common victim of data breaching in the past few years.

On top of that, you may also choose to share files via ShareFile because of its compliance with HIPAA, FINRA, and similar industry regulations, which may prove equally worth of the money as the possibility to customize visibility and access yourself.

Comparison of Storage Capacity

When it comes to storage, comparison goes deeper than simply examining how many files can be attached in each database. Our experts evaluated the storage locations, methods, and longevity, and paid specific attention to the availability of a functional search filter.

Once again, it was a matter of nuances to determine that one app is better than the other. Even here, we decided for ShareFile, and there are few specific reasons for that:

ShareFile’s storage power starts from incredible 100GB to an unlimited one in the Business package, while Dropbox describes its business storage capacity as ‘customizable to meet the team’s needs’. While this may be completely enough in some cases, certain companies may find themselves paying extra charges for services they’ve already covered. Unlimited storage is not available on Google Drive either, even if this app is easier to compare to ShareFile because of the modest pricing and the incredible 300TB storage space available for highest-plan users.

As for the search filters, all three apps have fully searchable databases, but a slight advantage leans again in the ShareFile direction, as the app allows you to organize and tag content with dynamic watermarking in order to find it easily.

Comparison of Backup Features & Reliability

In terms of backup and recovery, the three apps seem to have covered the problem appropriately, so it won’t be a mistake to choose any of them. ShareFile, for instance, is fully backup-enabled; as it syncs your files automatically, and makes sure you’ll always work with updated information. What is more, ShareFile stores data in multiple locations, meaning that you will never have to worry about recovery. Dropbox, on the other hand, permits users to automate backup and to recover files online, while Google Drive may be slightly behind in this aspect because of its absolute Gmail dependence, and the fact that it can store the changes you’re making for nothing more than 30 days.

Comparison of Customization Level

Customization is another area where ShareFile shines: thanks to the User Management feature, the activity logs, and the considerable number of available templates, you can literally share files and report in a brand-centered manner. Dropbox and Google Apps can’t praise with a similar functionality.

Comparison of Integrations

Integrations are vital for file sharing applications, and will most of the time be the decisive factor for businesses when purchasing the ideal software for their needs. Ideally, they will be looking for an app that can fit seamlessly within their software infrastructure, import and export information in no time, and function impeccably with their CRMs, marketing apps, and accounting & management programs.

All of the products we’re discussing in this article are well-integrated, to say at least. Had the criterion been the number of available integrations, the leading position would belong to Dropbox, as this is the app that blends perfectly with most CRMs, CMSs, and content and business process managers. The number is similar even in the case of Google Drive, which is more popular by its integration with Google products, social networks, and social media monitoring services. Being a business-centered app, ShareFile has the shortest list of available integrations, including mostly accounting, finance, project management, sales, and e-signature apps. However, ShareFile is the only representative here that has open APIs, meaning that you can govern the way it will interact with any other app.

Our Final Verdict

Comparing the file transfer capacity of the three apps in question, we concluded ShareFile and Dropbox have a significantly better list of features to offer to their users in respect to Google Drive.

We examined four different aspects of the file sharing process, and concluded that ShareFile is an undisputable leader due its powerful upload features, simplified sharing & customization, unlimited storage, and automated backup. It also offers a great free trial that you can use to try out the capabilities of the software.

Dropbox didn’t stay that much behind, except maybe for the fact that you can’t upload web-based files on it, or to customize it. Still, Dropbox shines when it comes to security (it has the highest SSL/TLS standards in place, and guarantees 256-bit encryption for all types of files), and has the largest number of available integrations. Therefore, we believe medium businesses which aren’t in absolute hurry to purchase unlimited storage could consider it as their new file sharing system.

Google Drive, as you saw, manages to stay in the game despite of being seriously flawed in some aspects. For instance, it doesn’t offer unlimited storage even in the most expensive plans, it works with lower security & authentication standards than the other two apps, and keeps changes valid for no more than 30 days. Still, Google Drive is a perfectly-integrated, easy, and affordable tool that can be enough for less demanding and small businesses.

Category: B2B News

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