Best Business Process Management (BPM) Software Companies in 2025

There are numerous business process management software companies in the market. All tout their products as the solution to your BPM challenges. This is why it is difficult to cut through the noise and get down to the outstanding ones. As such, we prepared this buyer’s guide to help you understand: What is business process management software? And, of course, to help you know the features of a BPM solution and the factors to consider when selecting one.

We recommend you begin your search for the right BPM software provider by signing up for trials. You can also contact vendors for demos. This will allow you to learn the ins and outs of a solution and especially experience the features and tools firsthand. Thus, you can make better comparisons and have a data-driven decision. Start with these BPM software developers that received our highest SmartScore rankings and user satisfaction ratings: monday.com, Wrike, KiSSFLOW, Studio Creatio Enterprise, and Replicon.

The businesses that can benefit from using the tools offered by BPM software companies are the following:

• Medium-sized organizations that want to streamline their business workflows and boost productivity
• Large enterprises and multinational companies that want to use automation to improve the efficiency of their business processes

Many BPM software vendors create solutions for large organizations. This is because these enterprises depend on overseeing their processes to the T to remain competitive. Rather than overhauling and upgrading processes as they grow, businesses can instead utilize a low-maintenance process application. Because of that, they can put more money into the critical components of their operations. With the help of tools from a BPM software company, enterprises can be certain that their workflows are running smoothly. As well, they can be sure that they will uncover more valuable assets and discover business practices that they can turn into the standard.

• monday.com: This is a powerful project management tool that businesses, small and large, can utilize to oversee their business processes and uncover solutions to improve their workflow efficiency throughout.
• Wrike: A multifaceted BPM tool for organizations of all types and sizes that utilizes a collection of tools for automating, evaluating, and optimizing business processes.
• KiSSFLOW: This versatile toolbox has pre-installed business applications that aim to assist organizations in managing many, if not all, of their processes from a single platform.
• Studio Creatio Enterprise. An enterprise version of a no-code platform for the development of enterprise applications allows users to design their own solutions for workflow challenges.
• Replicon: This multifunctional time-tracking application has project management tools that help in streamlining processes.

There are three main types of BPM software companies, based on the solutions they design:

• Developers with full-service BPM suites offer tools from horizontal and vertical frameworks alike. Thus, you can find these five features together: process design and modeling, process discovery and project scoping, workflow engine, business rules engine, and simulation and testing tools.
• Vendors that create solutions with horizontal frameworks. These are focused on the designing and development of business processes. They point out where companies can reuse processes or materials effectively.
• Vertical BPM frameworks can be seen in solutions that are focused on analyzing goals and objectives. They allow users to pre-build templates for better coordination of tasks.

Top BPM software companies have things that make each of them unique. However, you will find that they share these key features:

• Email Integration. Users do not have to switch platforms to communicate effectively with partners, vendors, and clients via email.
• Document Management. This feature is common among the offerings of the best BPM software companies. But other vendors allow for the integration of cloud storage systems instead of having a native one.
• Billing and Invoicing. Companies will find built-in tools for billing and invoicing so they do not have to utilize a separate software.
• Reporting and analytics. These intelligence tools give businesses a complete look at their system to uncover meaningful data that can improve their processes further.
• Visual Workflow Map. Business process management software vendors include a visual workflow map with drag-and-drop functionality.

These are the benefits of solutions designed by BPM software companies:

• Improved productivity and efficiency. Organizations that use tools from BPM software providers can create better processes. Thus, they can do away with inefficient procedures.
• Effective management. When efficiency is heightened, effectiveness is also improved. BPM tools enable decision-makers to make informed choices and be consistent in their execution of operations. Therefore, they can provide a better customer experience. Plus, effective processes that are aligned with corporate goals make enterprises more competitive. And, of course, they can also become more profitable.
• Enhanced agility. In today’s business landscape, being agile is essential. BPM software companies aid enterprises in that. Thus, they can adapt to the changing needs or wants of their customers. As well, they are better equipped in responding to the changes in the industry, particularly to technological trends.

These are the latest trends in the development of solutions by business process management software companies:

• Unparalleled Collaboration. Communication is essential in making anything work. And for projects to be successful, team members should always be communicating for better collaboration. Companies usually face the challenge of teams not communicating and collaborating enough. BPM software companies introduced the extreme collaboration paradigm in their application designs to resolve that. The concept means that each employee is able to maintain a relationship with one another despite geographic and organizational boundaries. Thus, they will be able to work at any time to fulfill the company’s goals.
• Real-time Analytics. Business leaders make this a priority to help them further in managing their business processes. With real-time analytics, they will be able to streamline and optimize their procedures on the go. Therefore, they can become truly adaptive.
• Smart Business Operations. Smart operations mean that processes anticipate and react to situations. They also understand the context of various work interactions. These provide managers with insights that can make them proactive. Thus, when they are faced with unexpected situations they can make informed decisions faster.

BPM software companies develop solutions that bring a lot of benefits to the table. However, there are still issues that organizations may encounter when using them:

• Gaining Support to Use BPM Tools. Executives might not be warm to the idea of using applications by BPM software vendors. But there are solid pieces of evidence that managers can present. For instance, one research showed that BPM projects boost productivity by 30-50%. This is true for clerical procedures. Meanwhile, they enhance productivity by 15-30% for knowledge-based tasks.
• Improving Business Change Management. Business initiatives can come to a halt if there is no business change management. To prevent this situation, the HR department must take the rains when conducting workshops for the upskilling of members of the workforce. This is particularly essential to executives who must realize the value of BPM software in change management.

BPM solutions from developers have different uses. Organizations can even be creative in how they implement them. But these are some of the common uses of BPM software:

• For service-oriented architectures (SOA). Solutions from BPM software vendors can also integrate with SOA. When the two solutions interface, organizations can get a high-value system they can utilize in business process modeling.
• Continuous process improvement (CPI). In many cases, BPM software companies also aid in CPI. This means that if organizations have CPI initiatives, they can benefit from BPM solutions. If they have methodologies like Six Sigma, Lean, SCOR, and TQM, then they can improve those.
• Improvement of workflows. As its name suggests, BPM software are utilized to manage and improve organizational procedures. They can help identify gridlocks and other issues so that users can find solutions.
• Business transformation. BPM software companies have tools that can be combined with CPI programs. In doing so, organizations can materialize frameworks for strategic business transformation.

Project management software are utilized by organizations to oversee tasks, people, and project resources. For instance, if your business has a content marketing project, you can employ a project management tool to manage the writers, the writing tasks, the editing pool, and the publication of articles. Further, project management solutions help you break down big projects into small tasks so that you can go about them step by step. This can help avoid the feeling of being overwhelmed by a huge undertaking.

On the other hand, business process management software are employed for managing operational procedures. They assist organizations in figuring out how to go about achieving set goals.

A key distinction between the two is that project management tools are for projects that have a clear start and end. Meanwhile BPM apps are for operations that are recurring.