Best Church Accounting & Financial Software in 2025

Church accounting and financial software is a powerful tool that can help churches and religious organizations streamline their daily operations by automating routine tasks, particularly accounting. With so many options available, it’s important to carefully research and compare different church accounting and financial software programs to find the best one for your needs. Identify if you need church accounting software with payroll or something that also works as church donor management software.

To make the selection process easier, we’ll provide an overview of what software for church finances and accounting is and highlight the key features and elements to consider when choosing the right solution.

Several providers of the best financial and accounting software for churches offer a free trial or demo to potential buyers to test and compare features before making a purchase. Take advantage of this opportunity to ensure the software meets your needs. Some examples of popular and highly rated options with a free trial are Planning Center, ChurchTrac Online, and easyTithe.

• Small and family-size churches. These churches often have a close-knit community but must manage daily accounting and financial needs. They can benefit from affordable and easy-to-use on-premise or SaaS-based church accounting software.
• Medium and large size churches. With 250 to 2,000 members, these churches often have larger budgets and require advanced accounting and reporting programs. Church financial software should efficiently track spending by project or department and fund and automate tasks such as member contributions, fixed asset tracking, payroll, and taxes.
• Megachurches. With more than 2,000 members and potentially multiple locations, these churches require a system with a single database that allows leaders to track and report from any location. The best accounting software for churches also offers communication tools to help volunteers and members collaborate, create groups, schedule activities, and support outreach programs.

The following are among the best church management software with accounting and finance features:

• Pushpay: This is a mobile engagement and financial software for churches and non-profits. It. helps organizations manage gifts, transactions, and events and promote their cause effectively. Its features include digital giving, financial tracking, and open API tools, with implementation coaching and customer success managers to support users.
• Planning Center: A suite of web-based apps designed to help churches manage operations efficiently and effectively, this church financial management system offers a mix-and-match suite of apps to help manage check-ins, giving, registrations, resources, services, and more. It has a free app included, as well as mobile apps for music and presentations.
• FellowshipOne: This management tool doubles as a bookkeeping software for churches designed to streamline administrative tasks. It makes management of memberships and workflows easy, while its accounting features include general ledger, accounts payable and receivable, and payroll management.
• easyTithe: An online giving solution for churches, this tool allows for flexible and convenient giving through multiple payment methods and offers recurring giving options to increase donations. It is a cost-effective solution with features that help ministers encourage church members to support their projects and missions.
• ChurchTrac Online: This is a smart and affordable church finance software designed by a group of pastors that understand the needs of local churches and ministries. Its features include membership management, donation management, and financial management. It is Ideal for small to medium-sized churches and congregations.

A church financial management software can either be desktop-based or web-based.

Desktop-based software
With a desktop-based system, all data is securely stored on users’ computers and is owned by them. It is important to regularly back up the church data to ensure its safety in case of a computer crash or emergency.

Web-based or cloud systems
Ideal for large churches with employees working in different locations, web-based or cloud systems allow access from anywhere and at any time. These solutions often offer features such as allowing members to view their membership records and donation history from their homes.

Check for the following features when looking for the best church financial software:

• Accounting: track and report revenues and expenses for multiple funds.
• Contributions/donor management: securely collect and manage donations.
• Membership management: securely store and update member, visitor, and volunteer data, such as addresses and phone numbers, and create customized lists and directories for outreach.
• Check-in and child security: track attendance at events and use touch screen technology for self-service check-in, and keep track of children present in specific church areas.
• Communications/outreach: engage members through direct mail, email marketing, events, and activities.
• Volunteer management: organize volunteers’ contact details, availability, and work history, and schedule volunteers for events.
• Event and facilities management: manage group events and activities with scheduling tools and resources tracking, payment processing support, event listing search, and web-based registration.
• Mobile access: enable easy communication for teams and members with mobile apps for accessing rosters, directories, and songs on the go.

The key benefits of using church fund accounting software for your organization include the following:

• A secure database that stores information about members, visitors, and volunteers.
• Advanced reporting capabilities for informed decision-making.
• Enhanced member engagement through targeted and broad communications.
• Streamlined tracking and reporting of contributions and donations.
• Automated scheduling and coordination of events and activities.

• Social media. Churches and faith-based organizations are using popular social media platforms like Facebook and Twitter to connect with their members and volunteers. By sharing information and promoting events, they aim to increase engagement and support. They also integrate social media with other communication channels, such as email, for a more comprehensive outreach approach.
• Online donations. Surveys show a growing trend of online donations among faith-based groups and congregations. To take advantage of this trend, churches are implementing easy and convenient online and mobile donation options for their members and volunteers.

Potential challenges for churches in maximizing the use of software include:

• Incompatibility with existing accounting, membership, and contribution tools or limited ability to accommodate growth.
• Lack of attention to critical regulatory, compliance, or accounting considerations.
• Inadequate technical infrastructure and expertise to integrate applications from multiple vendors.
• Insufficient training for staff members to effectively utilize all software functions and features.

When it comes to choosing church accounting systems, there are many options to consider. To make sure you select the best solution for your needs, it’s important to take the following factors into account.

• Assess your needs: Make a list of all the needs of your church, and prioritize which ones are most important. This will help you choose software that has all the features you need to solve your problems.
• Size of your congregation: Consider the size of your church, as it will affect the total cost of the software. Church management pricing may be based on the number of members or attendance, so it’s important to know your follower count to avoid paying for unnecessary members.
• Budget: After determining your needs and your congregation size, calculate a budget that is friendly and won’t strain the church’s resources. Then, choose options that fit within your budget limits.

With a wide range of church software options available, choosing the best one for your church can be overwhelming. The cost of church accounting and financial software varies among vendors and depends on factors such as the number of users or features included.

Typically, monthly pricing can range from $10 to $110, but some vendors may offer prices outside of this range. It’s important to note that while there are free versions available, they often come with limited features and lack advanced or premium tools.