Best Enterprise Form Automation Software in 2025

Enterprise form automation software can help your organization do away with paper-based documents without compromising security. This is because they enable you to create forms that fit every scenario in your company. Additionally, they have a library of pre-made forms that you can customize to further suit your requirements. You do not even have to worry about security because they are safely stored in the cloud. As well, you have the privilege to choose the permissions of users to heighten security. But there are plenty of enterprise form software out there that have these features and more. So how do you choose the best one for your organization? This buyer’s guide outlines the features, benefits, and other factors to consider in your decision-making process so you can be well informed.

You can start narrowing down your list of choices by signing up for free trials or demos. Leading enterprise forms automation solutions would offer either one, sometimes both. Take advantage of these to test drive the products and see first-hand which one works best for your employees and the company as a whole. You can begin your search with KiSSFLOW, ProntoForms, and FORM.com.

Medium-sized companies, large businesses, and multinational corporations can utilize enterprise form automation software. This can help them go paperless and facilitate the flow of information from and between the end-users and members of the organization.

Some businesses may require specialized enterprise form software, which vendors can provide upon request. This is especially true for organizations in the health, field service, and construction industries.

These are prime examples of enterprise form software:

• KiSSFLOW. This platform’s form designer lets you build powerful forms easily. There are more than 20 field types and you can use them in any use case. Additionally, it can integrate with other applications in the KiSSFLOW platform.
• ProntoForms. If you have mobile workflows, you will find that they are easier to manage with this solution. This is beneficial if you have professionals in the field. They can use the forms to gather data and send the information back electronically.
• FORM.com. Mobile work is more manageable with this app, as it has a mobile-first approach. You can enable fieldworkers to complete their tasks efficiently with this platform. Plus, you can manage workflows with this just as easily.
• Pardot. Sales teams will appreciate this solution from Salesforce. It automates lead generation and nurturing. The solution does this with drag-and-drop forms and landing pages.
• Jotform. This form builder simplifies the process of form creation. With this app, you can apply conditional logic, automate workflows, and even accept payments. Best of all, you can start free.

There are two main types of enterprise form automation. These are the general applications and the specific use-case platforms. The former is common, and organizations in a wide array of industries can utilize it. Some examples even have customization capabilities.

Meanwhile, the latter are designed for particular use cases. For instance, there are applications that are for the sales team. As well, there are solutions designed particularly for use by HVAC and similar field workers.

While every software would have its own unique features, there are still tools that are common among them. These are the key features that you will find in every enterprise form automation platform:

• Digital signature. Clients and employees alike can affix their signatures digitally to forms and documents.
• Centralized storage. All forms are kept in a central location that is easy to access. The storage is also secure so you can rest easy that they will not be accessed by unauthorized individuals.
• Inspection and audit. This application allows users to thoroughly conduct audits and inspections. This is because forms would alert users in case there are fields that they missed to check or fill.
• Workflow management. Forms can be integrated with other workflows to create a smooth system. Within the app, you can also create a forms workflow that will streamline processes.
• User permissions. Administrators can choose the access levels of each team member using the app.
• Offline use. Form applications are designed to be usable even in the absence of an Internet connection. This allows field workers to be productive even in remote areas. Information inputted offline will be synchronized once the app is connected to the Internet.
• Autofill. You can set up some fields to be prefilled using information from other fields. Additionally, you can automatically fill those fields with default values.
• Form building. Enterprise forms software have a drag-and-drop functionality you can take advantage of when building forms. You can even scan your existing paper forms and convert them into electronic ones.

There are many benefits that you can enjoy when you use enterprise forms automation software. Below are only a few of their advantages:

• Improved workflows. With forms automation solutions, you can build form templates. These allow you to save time, as they can pre-populate fields with default values. On top of that, information is relayed automatically to the next person in line.
• Enhanced operational efficiency. You can automate tasks from start to finish with the data access, gathering, and delivery capabilities of enterprise forms software.
• Optimized data entry. Illegible handwriting is the bane of any person. So with this kind of software, you can get past that challenge. Additionally, you can capture information via OCR functionality (if any), which would reduce data entry.
• Waste reduction. Since forms are filled electronically, you do not have to fear making mistakes. This is because you can easily change the data you enter without having to throw away paper.
• Reporting and analytics. Apart from providing you with data collection and dissemination tools, this software can give you insightful reports as well. From these, you can find information about the use of the solution and uncover insights that can aid you in improving your workflows.
• Cost savings. Paper may seem cheap but they are actually costly. Using forms software can help you get rid of postage costs, storage systems, and printing costs.

There are basic forms software and then there are innovative enterprise forms solutions that keep up with the trends. Knowing what are the latest goings-on in the forms automation software niche will allow you to choose a tool that is modern and updated:

Rich content

Gone are the days when forms tools are composed of basic form fields that only accept text entries. The latest enterprise forms automation systems now enhance user experience by allowing rich content. That means you can now add animations and other interactive content.

Increased use of mobile forms

Mobile forms used to be exclusive for simple information input and approvals. Now, though, they are more complex, which means industries with a lot of fieldwork can rely on them for most of their workflow.

Enterprise form automation platforms are great tools for any business. However, there may be issues that you can encounter when using this kind of software. Here are a few to be mindful of:

Potentially steep learning curve

It is easy to think that the more features a platform has, the better it is for you. That mindset is not the best, though—it is actually a pitfall. Choose only the solution that has the essentials you need. Do not overcomplicate things by selecting software that has interesting bells and whistles because they might not work for you. Additionally, stick to a user-friendly, no-code solution if you are going to manage forms automation workflows.

Using automated forms for email marketing

One more potential issue to watch out for is the use of enterprise forms automation for email marketing. Make sure that you have your workflows set up well so that you can gain actionable insights from your forms. If not, you might miss some data that could help you improve your marketing, as well as your forms building and workflow.

There are several ways to deploy enterprise forms automation software in your organization. Before you sign up with a vendor, decide first how you want to implement the solution.

• Integrated vs. best-of-breed platform. If you require a standalone solution, then a best-of-breed enterprise forms automation platform is your best choice. But if your forms automation requirements are basic, then all-in-one suites with integrated forms features might be for you.
• On-premise vs. cloud-based. On-premise solutions are implemented directly in the computers of an organization as opposed to being accessible from the cloud.
• Subscription vs. perpetual license. The latter is more costly and gives organizations little flexibility to change vendors in case the software does not work for them. Meanwhile, subscription-based tools let them decide to continue or halt their relationship with a vendor in case something does not work out.

These are the steps that can help you decide which enterprise forms automation software is a good fit for your organization:

1. Outline your needs and your requirements and select a solution based on them.
2. Take advantage of free trials and demos to evaluate software choices.
3. Select an implementation method that works best for your organization.
4. Determine whether a solution meets your requirements for usability, scalability, workflow customization, and integration.

Once you have done all these, you are ready to decide which enterprise from automation software to sign up for.