Best Free POS Systems in 2025

Point-of-sale (POS) tools enable retailers and food establishments to facilitate sales as they simulate the functionalities of traditional cash registers and inventory systems. Some of these platforms are expensive, particularly the customized solutions leveraged by large enterprises. However, the market also offers a large selection of free POS systems, many of which were developed by reputable POS software companies. These applications help users conduct digital and physical sales, track inventory, monitor employees, and manage customers. There are numerous notable products on the market. You can start your search with our category leader, Toast POS, along with our other recommendations.

Picking a POS platform can be a challenge, considering the number of exceptional products on the market. Thankfully, many software companies offer free trials and free plans with which business users can try, experience, and compare applications. Free trials give you a peek at how a product performs, with all the features available for use, for a short period, Meanwhile, free plans have limited features but are permanent. Normally, a free POS system can be used as is without the need to upgrade to a paid plan for small operations. The ideal starting point when looking for these apps is the free plans offered by highly rated POS platforms, which include Toast POS, Orderly, Kyte POS, WooPOS, and iReap POS.

Many types of organizations need POS systems since these platforms allow users to conduct sales and manage their inventory in one place. The targeted businesses can be narrowed down into three categories:

• Small and Medium Businesses that need to increase sales. Small businesses and some mid-sized firms that are starting out need to gain traction as soon as possible for them to continue operating. POS tools help in this regard since sales can be conducted physically and digitally. In addition, some free POS systems have functionalities that can boost margins, improve customer experiences through convenient digital displays, and serve as or integrate with payment gateways.
• Large Enterprises with complex operations. Large operations come with complex workflows, and POS systems are instrumental in reducing complexities. These platforms have features that track inventory and help in managing employees and dealings with customers. Moreover, some apps help users spot errors and cash discrepancies.
• Individual Retailers burdened by manual tasks. A free POS system can streamline the sales cycles of individual retailers, minimizing the time spent dealing with finances and improving the visibility of compliance and administrative tasks.

• Toast POS: A powerful restaurant management system that offers multiple solutions for retailers and restaurant managers, including a POS system and features for inventory management, loyalty management, payroll management, and team management.
• Orderly: A free POS system that helps in tracking inventory and setting advantageous price points. The software can also automate invoicing and entering transactions on digital accounting ledgers.
• Kyte POS: A flexible POS application that allows users to sell various items using their mobile devices. It carries tools for product management, order management, customer management, and online store management.
• WooPOS: A multifunctional POS system that unifies the functionalities of a digital POS tool with those of CRM, sales processing, and employee management. It also supports users with multiple stores.
• iReap POS: A dynamic POS system that aids users in a variety of sales activities, including receiving payments, managing inventory, order management, generating reports, and recording and updating customer profiles.

POS systems with free plans tend to vary in the competencies surrounding their point-of-sale functionalities, given the breadth of organizations that leverage them. These platforms are generally classified through their deployments.

• Mobile POS systems. These free POS systems center on managing payments and many of them are also capable of performing inventory tracking. As such, small businesses and individual retailers find a lot of value in these applications.
• Terminal POS systems. Simulating advanced cash registers, these systems often come with additional widgets like cash drawers and barcode scanners and can be software- and hardware-based. They are typically used by businesses due to their expansive toolsets and reasonable rates.
• Cloud-based POS systems. These systems are accessed online on desktops and mobile devices, affording users flexibility and added functionality for customer-facing activities. Businesses of all scales pick these due to their convenient features and affordable prices.

• Payment Processing: A free POS system enables businesses to conduct sales and assist customers in having their digital payments processed. Some are sold with complementary devices like credit card terminals so users can receive payments in physical stores.
• Inventory Tracking: A POS system free plan often comes with an inventory tracking feature that updates inventory per sale, documents stock transfers, displays the amount of stock per branch, and sometimes predicts the number of items needed for stock runs. In addition, the system can also generate purchase orders from suppliers.
• Sales Reporting: Advanced POS systems free up some time devoted to strategizing since these produce detailed visual reports that reflect a company’s sales performance. Sales data is processed to create charts that indicate product sales, revenue rates, ROI, and the units sold by each employee.
• Employee Management: Top-tier POS systems can track the tasks, task progress, schedules, and shifts of your employees. This allows retailers and restaurant owners to maintain employee productivity at a high level.
• Customer Management: A POS system’s customer management tools document the purchase histories of customers, which can be used to categorize patrons into different tiers. VIP customers can be offered extra perks such as invites to events or entry to a loyalty program.
• Mobile Access: Some POS systems turn mobile devices into sales tools with which customers can transact or have their transactional data recorded. The data is stored on the cloud and can be leveraged to document purchase histories and produce sales reports.
• Third-Party Integrations: Since POS systems deal with sales, these platforms typically integrate with other widely used business tools like CRM, sales management, and inventory management systems.

• Flexible orders and payments. An advanced POS system enables restaurants to apply various payment and order-taking schemes, including contactless orders and payments, online purchases, credit card payments, and mobile payments. These platforms can come with integrated tools like card scanners and cash registers.
• Accurate sales data. POS systems record sales, transactional, and inventory data, allowing users to easily check daily orders and the movement in inventory for errors. Some applications automatically update inventory per order and calculate total bills inclusive of tax.
• Handles multiple terminals. POS systems support multiple terminals, including handheld ones, sometimes spanning different locations. The data is then unified in one location. This allows you to monitor sales and inventory in other branches.
• Ensures employee productivity. Besides managing orders and payments, POS systems can be used to monitor the tasks of the workforce and affirm if staff members are truly doing their jobs. The shift and task info can be used as references for commendations and disciplinary actions.
• Helps create loyalty programs. The customer management tools of POS systems bear the profiles of customers and their purchase histories, which can serve as bases for loyalty programs. Loyalty programs help establishments retain customers after their initial visits.
• Reliable analytics. POS systems turn sales, order, transactional, product, and inventory data into insightful reports with charts and tables. Some platforms can also analyze profit margins from which retailers can see if they are selling their products at optimum rates.

The growing popularity of self-service kiosks. The use of self-service kiosks by food and beverage establishments has increased since the outset of COVID-19. These all-in-one devices streamline order-taking and payment workflows and reduce the waiting periods per order. Some POS system developers have already incorporated the feature of these kiosks into their products. This could become the standard in the near future.

Online orders. The frequency of online shopping and food deliveries has been steadily rising in the past few years. Some consumers prefer to pick-up goods in stores and provide payments upon seeing the items they ordered. Modern POS systems offer solutions for online purchases and pick-ups with their flexible payment modes.

POS adoption for customer loyalty programs. The leading POS systems have adopted customer management functionalities that empower retailers and restaurants to create customer loyalty programs. Besides recording purchase histories, some of these platforms are capable of tracking consumer behavior and spending trends. Given the importance of loyalty programs, more POS developers are likely to adopt customer management tools.

Connectivity. Cloud-based POS systems have gained popularity over the past few years. While these are convenient to use and seamlessly connect terminals from different locations and branches, they cease to function when there are internet outages. Slow connections can also affect some of their features.

Security. POS systems should routinely improve their security features, given that these are the initial point of contact for customer payments, which makes them popular targets of hackers and malware. Choosing a platform that underscores data security is of utmost importance.

Spotty integration with physical devices. There are instances when the commands entered on a POS system aren’t recognized by integrated devices like printers and cash registers. To address this type of concern, users must check if the devices are working perfectly or if a printer has a properly connected roll of paper inside. Should issues persist, contact the support services of your POS system provider.