Best Resource Management Software in 2025

Resource management software helps organizations identify the right people for their big projects. There are tons of quality tools in this category. So, how do you do knowledgeable comparisons to select the best resource management software for your company’s needs? We make your job easier with this buyer’s guide that tells you the factors and features you should look for.

We recommend you start your search for the best resource management software by trying out the free trials of popular apps. This will enable you to test drive each platform’s key features and understand if the tool is fitting for your needs. Visit the websites of the following applications and check if you can sign up for a free trial: Wrike, Deltek Vision, Oracle Primavera, Ganttic, and Mavenlink.

Resource management tools are generally used by large companies with more than 500 staff members. However, smaller firms in technical fields such as engineering and software development can also utilize this platform. Smaller companies that are not in a technical industry can invest in a conventional project management solution.

1. Wrike: An online project management tool that gives you complete control and visibility over your work. This end-to-end solution is useful for your projects from initiation to completion. With this tool, project managers can organize project needs, create plans, and visualize schedules using Gantt charts. Plus, it is easy to adjust project plans to changing needs and notify the team about the changes.
2. Deltek Vision: A popular project-based ERP product that gives companies complete visibility into the project lifecycle. It can be deployed on-premise or in the cloud. The software combines business development, time/expense management, project management, resource management, and project accounting in one solution. It provides essential project data in real-time via graphical dashboards, alerts, and customizable reports.
3. Oracle Primavera: a comprehensive software suite for enterprise-level project portfolio management designed primarily for construction and engineering. It enables large companies to make data-driven decisions, create a collaborative environment, align people’s skills with project requirements, deliver a high level of working efficiency, and maintain control of all aspects of the project from a single monitor.
4. Ganttic: Planning software for project portfolio management and resource scheduling. The product offers interactive Gantt charts and a graphical interface. It enables real-time collaboration with your team members. Plus, the tool helps you to effortlessly schedule people, projects, equipment, and facilities.
5. Mavenlink: Combines resource planning, time tracking, and project management in one product. It offers an intuitive platform to help you manage all project and team activities. The team collaboration tool enables you to prioritize and centralize all financials, tasks, activities, and conversations in one accessible location. Top features include: automated insights, advanced search, professional and creative service automation, and benefits and financial management.

Resource management software is a category of project management software. A related type is resource planning software.

The two common versions of this platform are on-premise that can be downloaded on desktops and cloud-hosted which gives you access from anywhere.

1. Timesheet management. Allows you to track the time spent by a team member on project work. Managers can calculate the overtime work done on a project. The automatic notification feature notifies the manager when a team member logs into the platform.
2. Document template. Enables managers to simplify the repetitive task of resource management. You can utilize a prepared template that has all the needed resources and tasks for new projects. The document template eliminates the task of data re-entry.
3. Request automation. Simplifies the work of selecting employees for suitable assignments based on their availability and skills.
4. Knowledge base. Some solutions include community channels and a stock of white papers to help project and HR managers understand the types of employees they need for technical jobs. These tools contain easily understandable definitions of technical roles and skills to help managers with their hiring and assigning tasks.
5. Staffing forecasting. Collects internal data on product launches, product development, sales etc. to enable companies to plan for future staffing requirements based on that info. For instance, if sales is expected to increase in the future, the tool would advise managers to hire the required number of sales agents.
6. Skills and availability tracking. Allows you to identify staff with desired skills who are available to work on projects. You need to input employee skills and schedules and create a profile.

1. Enhanced efficiency. Minimize the time needed to select employees for suitable projects and ensure the right workers get the job. Reduce the time it takes to staff projects and ensure that the right people are on the job.
2. Properly distributed work. Look at each employee’s workflow and make sure no one gets swamped with too many or tasks or with too few.
3. Improved visibility into projects. Resource management software offers better insight into your company’s operations compared to regular project management platforms. This is because it helps you identify which skills are needed most and provides greater visibility into which employees are getting delegated to which projects.
4. Avoid scheduling conflicts. You get real-time visibility on work allocation. This helps you to avoid conflicts and delays that raise costs and create greater stress in the company.

Data and Visibility

Project managers are required to pay a lot of attention to financial issues. Therefore, resource management tools are being designed to provide better access to data to help managers understand the status of projects and meet the decided metrics on financial performance. The software helps organizations access the data they require to view project status which enables them to proactively resolve risks and issues before they bloom into major ones.

Pipeline Collaboration

Resource managers need a good understanding of the demand created by sales opportunities. They need to plan for current as well as future projects. The latest resource management tools help them to get visibility on the pipeline and effortlessly collaborate with the services and sales units to enable the company to meet client needs.

Poor Resource Capacity Planning

Organizations need a good understanding of the resource capacity they need to deliver a project successfully. The problem is many organizations are unable to measure their capacity which hinders effective resource planning. This issue can be resolved by investing in a purpose-built resource management tool.

Not Evaluating Resource Risks

Typically, companies evaluate risks related to technology, process, and unexpected events. However, they are usually lackadaisical about assessing risks related to resources. The resources manager should spend time to create a comprehensive list of all possible risks and opportunities, and then use resource management software to properly allocate resources.

• Allocation. Resource allocation allows you to distribute and spread your finite resources evenly to get the most out of them. In human resources, for example, you can allocate personnel to your projects where their skills and capacity can give the most “bang for the buck”.
• Discovery. This technique aims to discover underutilized resources and reassigning them to projects and/or tasks where they can make the most contribution. This aims to “level” all moving parts of the operation so, when graphed, all components are working at maximum output.
• Planning. A plan is a critical element of resource management. It allows you to predict demands versus what you have in stock, and what you can tweak to meet these demands. Planning involves forecasting the scope, constraints, costs, and risks of these demands.

• Manage priorities. Take a look at your organization’s priorities and order them against the current demands of the project. Check at least the top five of these priorities weekly and reorder them as needed based on your team’s capacity, external factors, and so on.
• Optimize your workflow. Simplifying your process can trim a few minutes off a routine process and, over time, this can add up to days, even weeks of saved time. You can use automation or look at other work management tools to streamline how you and your team work and process your resources.
• Talk to your team. Communication is one of the underrated pillars of resource management. Have an all-hands meeting once a week and ask each one of your team members what they feel about their workload. This gives you a more realistic grasp of each one’s bandwidth and resolve these load issues accordingly.