Best Enterprise Resource Management Software in 2025

Enterprises operate with a sizable number of resources, including human capital, equipment, and budgets, for each project. As such, large organizations leverage enterprise resource management software to properly manage their staff and their tasks, allocate personnel to projects, track employee availability, and discern which members of the workforce are fit for each project based on their skill sets. The platform can come as a standalone solution or as part of a bigger app like a project management application or collaboration software.

Enterprise resource management systems are widely used tools given the value they deliver to large operations. Many applications from reputable software companies are available on the market, some of which come with relatively hefty costs. Luckily, a lot of vendors, including the market leaders, offer free trials and costless plans to allow potential subscribers to freely try their products. When looking for a free trial, the ideal starting points are monday.com, Wrike, Polaris PSA, Connectwise PSA, and SmartSheet.

While enterprise resource management tools offer solutions for businesses of all scales, they are tailored to the needs of large organizations, particularly those that have 500 and more staff members in their employ. With the help of these platforms, enterprises can identify and assess the capabilities of each staff member before deploying them to a project team and delegating tasks. The software also typically carries automation features to streamline team management workflows.

• monday.com: An all-in-one collaboration system that unifies solutions for sales pipelines, project management, workflow management, time management, and portfolio management in one powerful platform. It enables users to map out workflows, minimize or organize repetitive activities, and assign the platform digital tasks to automatically perform.
• Wrike: An end-to-end project management system designed to streamline the project workflows of businesses of all scales. It enables managers to connect team members, assign, schedule, and prioritize tasks, customize workflows, and balance workloads. The platform also has time tracking and reliable reporting capabilities.
• Polaris PSA: A multifunctional professional services automation system that provides streamlined and automated solutions for resource management, project management, and time management. It proactively gathers information about team tasks, unassigned work, tasks in progress, and completed jobs to give managers full visibility over team operations.
• Connectwise PSA: A feature-rich project management system that marries project management with solutions for resource management, account management, time tracking, SLA management, and help desk management. It also has billing and invoicing features as well as a powerful analytics engine that produces reliable visual reports.
• SmartSheet: A powerful collaboration system that offers comprehensive solutions for project management, resource management, sales pipeline management, and timeline management. It is equipped with various trackers that allow users to monitor tasks, task progress, and attendance. The platform can also map out and automate project workflows.

Enterprise resource management software, which is a category of project management software, has two general categories:

• Cloud-hosted. These platforms function and are accessed on the internet using desktops and multiple devices. It also conveniently stores data on the cloud and can be updated in real-time, but requires an internet connection to work.
• On-premise. These platforms are downloaded to desktop computers and mainly store data on a computer’s hard drive. On-premise systems typically have better security features than cloud-hosted systems but have limited access.

• Skills and Availability Monitoring: An enterprise resource management system enables users to classify and track employees based on their schedules and skill sets. In using one, managers can easily form project teams and know if they would need extra team members without delays.
• Time Tracking: Enterprise resource management software systems can track the work hours of employees in real time. These also account for the billable hours, breaks, absences, and shifts.
• Timesheet Management: Besides tracking work hours, enterprise resource management tools track task durations, enable shift adjustments, and calculate overtime work. Daily and monthly reports can also be generated. In addition, the platform can automatically send a notification to managers when a team member logs in.
• Document Templates: These customizable templates can be leveraged to form team worksheets that account for projects, team tasks, resources, and comments. Using these can reduce manual data entry and the occurrence of errors.
• Automated Resource Allocation: Enterprise resource management platforms can automatically assign employees to projects based on set parameters. This works best when a company faces an influx of new projects.
• Staffing Forecasting: The analytics engines of enterprise resource management software can process data to predict the staffing needs of potential and incoming projects. This allows companies to plan ahead and have staff ready even before the next project arrives.
• Knowledge Base: Some enterprise resource management applications enable users to establish and maintain an expansive repository of knowledge that contains articles on staffing basics, a company’s job classifications, project information, and how the software’s core functionalities work, among many others. Customer-facing knowledge bases with information on common software concerns can also be created.

• Painless team formation: Organizations use enterprise resource management software to form teams from the workforce or a pool of talent. The platform classifies talent based on their competencies, availability, and other set parameters. This allows managers to quickly select the most ideal staff for a project. Moreover, some systems can automate the team selection process.
• Balanced work distribution: Managers can create, plan, and delegate tasks to team members using an enterprise resource management system. For complex tasks, subtasks can be created and divided among the members. Users can also monitor the duration of each task and make adjustments if necessary.
• Enhanced project visibility: Managers can view the team members and their daily tasks for all projects on enterprise management software systems. As such, they can make adjustments whenever needed and add or pull out members if the team’s size isn’t optimal. If an employee excels in an area outside their expertise, that area can be entered under the employee’s profile on the platform.
• Streamlined payroll: Since the time tracking tools of enterprise resource management systems monitor billable hours and account for leaves, absences, and breaks, salaries can easily be computed using the time data. Some apps can be programmed to automate the calculations to make the workflow even more painless.
• Avoid scheduling conflicts: With enterprise resource management platforms affording users project visibility, managers can ensure that no schedules coincide when forming teams and assigning tasks. Team members can focus on their tasks without worrying about other work-related obligations.
• Accurate performance coaching: Enterprise resource management software systems afford managers access to information surrounding each staff member’s performance. This includes attendance, productivity levels, task durations, and tasks completed within and beyond their deadlines. Managers can give appraisals and performance coaching based on the data as needed.

Pipeline Collaboration

Collaborative efforts on sales pipelines are critical to an organization’s ability to secure projects since it has to gain the trust of leads for them to be willing to do business. As such, some of the leading enterprise resource management software systems have started to adopt collaboration solutions for sales pipelines. This gives managers visibility and control over sales tasks and project workflows. More resource management applications are expected to follow suit in the near future.

Data and Visibility

Sometimes it’s not enough to just have visibility on project tasks and workflows. There are cases when a project’s budget and cash flow require the same level of attention, especially for large projects with complex workflows. With this, some enterprise resource management software systems extend the visibility to financial data and activities. In addition, the platforms can produce financial reports from the data that reflect the earnings per project, the budget used, and other pertinent financial information.

Overlooking Resource Risks 

With an enterprise resource management software system in place, some companies tend to overlook the risks while focusing on the platform’s competencies. While these applications can efficiently streamline project workflows, they don’t always account for all the possible risks. Some employees might have different skill levels from what their accounts and CVs suggest. In addition, there are suppliers who could agree to work on a project until they are poached by organizations that offer more cash. Conditions like burnout and employee movement within an organization can also affect projects.

Lack of Human Capital

An enterprise resource management software system can thoroughly enhance project workflows as long as an organization has sufficient human resources to perform the necessary tasks. Unfortunately, not all companies have the workforce to complete projects with the desired speed and quality.  As such, it makes sense for resource management platforms to eventually have HR solutions or integrate with HR management software.

• Planning. Plans are roadmaps to success for projects. A project plan details a customer’s needs and preferences along with the company’s plan of action. The latter accounts for the costs, budget, milestones, team formation, tasks involved, deliverables to be expected per date, and the estimated completion date. In a nutshell, the plan is the quintessential reference point of project teams and their clients.
• Discovery. It is critical to identify all the resources an organization has to offer, so discovery missions are performed to find underutilized assets and how they can be incorporated into project workflows. These processes potentially enhance the efficiency of operations while maximizing a company’s resources.
• Allocation. Properly distributing assets to each project maximizes an organization’s potential to earn. It also lets companies discover how many employees they should add if they want to increase the number of concurrent projects they can accommodate.

• Set priorities. Project tasks have varying weights. The most pressing ones are those expected by clients on given dates or needed by other team members to perform immediate tasks, thus they should be classified as “high priority.” For the remaining tasks, refer to a project’s demands and deadlines to determine which tasks are “mid-level” and “low priority.”
• Workflow optimization. Enterprise research management software systems make this easy since these either present a suggested optimized workflow that your team can adopt or a customizable automized workflow that can be adjusted to suit your team’s exact needs. Utilizing a platform speeds up operations, improves customer and employee experience, and raises the potential for sales.
• Team communication. Communicating with people who are routinely performing project tasks lead to insights that managers can apply to operations, leading to better practices and results. Likewise, good communication results in timely task updates and performance improvements from team members. Applications like enterprise resource management software provide various communication tools for these to occur.