Restaurant management software is designed to help users manage their food service joint. Some solutions like point of sale (POS) systems have features related to customer interactions, but more often this type of software focuses on behind-the-scenes processes such as accounting, inventory management, and employee scheduling. Show moreRestaurant management software enables restaurant owners and managers to organize back office operations. These apps are used by restaurant employees to keep track of orders, payroll, inventory, and analytics. Managers and owners can use these products to compare business practices at multiple locations, simplify the on-boarding process for new employees, and monitor employee effectiveness. Start by checking our leader Toast POS, and other recommended solutions in this category.Show less
To create this list of best Restaurant Management Software we have evaluated 353 leading systems currently present on the market, contrasting their features, how easy are they are to learn, client service, available integrations with other systems as well as mobile device support using our patented SmartScoreTM rating system. This list has been created by Nestor Gilbert, our software expert dedicated to the Restaurant Management Software category.
CloudRank™ system is a unique algorithm that our research team uses to evaluate Restaurant Management Software solutions in a detailed and accurate way. The Summer 2022 edition of the ranking was prepared by Nestor Gilbert, our leading expert in the field of Restaurant Management Software, who has authored 1380+ product reviews in this category. The goal of CloudRank™ is to present an unbiased, multi-layered perspective on Restaurant Management Software, considering a wide range of metrics and factors, and educating potentiala customers about both opportunities and challenges associated with each piece of software.
In order to achieve full objectivity the position in our CloudRank™ is based on:
We’ve calculated a score for each product based on the average experience shared by our users in their product reviews and arranged the list in three tiers. You can see the methodology below on how the calculations were made.
Regardless of their tier, all products included in our CloudRank™ are popular, quality products considered top-performers by our team of experts. Make sure you read a more detailed review of each solution to find one that will work best for your specific needs and budget.
Show lessMARKET POSITION
A score between 1 and 10 based on popularity and market reach of each product.
TOTAL score
A score between 1 and 10 based on the average of our Expert Score and User Score.
Market Position
A score between 1 and 10 based on popularity and market reach of each product.
Total Score
A score between 1 and 10 based on the average of our Expert Score and User Score.
CloudRank™ tier
Based on product's total score.
Rising Star
Contender
Front Runners
Here is a list of all 23 Restaurant Management Software solutions evaluated with our CloudRank™ analysis. We have compared their features, user satisfaction, market presence and other key factors in an in-depth analysis you can find below:
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Our report covered 23 most popular products from the Restaurant Management Software category. We’ve analyzed their features, performance, integration, customer support, pricing, and several other key buying factors and combined it with feedback from user reviews to come up with the current list of best solutions:
Square is a point-of-sale system designed for businesses of all sizes and type. It offers POS solutions that would fit your business whether you sell retail goods, run a restaurant, or operate an eCommerce store.
Square offers a comprehensive POS system that works on iOS and Android and accepts all kinds of payments including contactless. Whatever point-of-sale solution you may need, Square offers a complete deck of features. The POS lets you take orders online or over the phone and lets you manage deliveries and pick up directly in the POS system. It simplifies inventory management by letting you change item details in real-time. Staff management allow employees to clock in and out right at your point-of-sale. The Square Dashboard gives an overview of your entire business where you can handle multiple locations, edit menus, check employee timecards, and get reporting functions filtered by employee, location, or POS device.
Square is trusted by millions of businesses with a skew on SMBs. Its pricing is transaction-based costing 2.6% + 10¢ for every swiped magstripe card, tapped mobile payments, or dipped chip card. Square also offers custom pricing for businesses with a heavier transaction volume.
Most users of Restaurant Management Software solutions confirm that in most cases these tools allow them to reach the following business goals:
The Summer 2022 version of the report includes a total of 23 Restaurant Management Software products that were compared and analyzed by our team. We selected them based on the following factors:
Although online ordering and delivery services for restaurants aren’t new, there is an uptick in the demand being met by QSRs, restaurant chains, and even food trucks. Online food ordering can be done ahead of time, and then the food is consumed when the customer gets to the restaurant. This reduces the wait time and arguably increases guest experience satisfaction, but the online ordering transaction typically ends with pick-up or delivery options. Restaurant customers are opting to stay at home and dine off-premise. Online delivery platforms (more on this later) are meeting the increasingly growing demand of getting food from a favorite restaurant without leaving their homes: 45% prefer to order online for the convenience, the option of personalizing food preference or dietary restrictions, and the availability of multiple payment options.
The online preference over traditional on-premise dining or takeout presents some benefits. Deloitte found that online ordering increases spending by up to 26% for QSRs and 13% for fast-casual restaurants.
Source: Zion Market Research
Ordering kiosks have been in use for over a decade but it is only recently that the restaurant space has been adopting the technology. After all, people under 35 years old—Millennials and Generation Z—will make up 60% of the population in 2020. Both generations are the core of the workforce, will make more money, and are early technology adopters. Another reason is the popularity of Alexa and Siri—voice-assisted technology that people of all ages easily took to.
Now put these things together and you’ve got AI or voice-assisted kiosks that can process orders without pressing any buttons on the screen. The order interaction can begin with a “hello” or a response from the customer after the kiosk prompts them. The interaction can also be stored after a prompt from the kiosk. Previous order history can be displayed or accessed when the customer uses the same kiosk, or uses the same system to order from a different location, or places the same order. The preferences can be added to a CRM and improve the speed of service, current or future, and the guest experience expectations are met and exceeded.
Point of Sale System
%Credit Card Processor
%Accounting Software
%Business Intelligence/Reporting and Analytics Software
%Inventory Management Software
%Source: Toast POS
Designed byAn offshoot of online ordering is food delivery service platforms. These food delivery apps have continued to grow with eMarketer projecting food delivery app use in 2019 to reach 40 million users in the US. 2020 forecasts are estimated to go beyond 44 million users and 60 million users by 2023. These figures mean big business for the top three food delivery service apps—DoorDash, GrubHub, and UberEats. PostMates, Caviar, and Seamless are not far behind, engaging more users and cutting into the other three’s market share.
Restaurant management software developers are moving to provide inhouse food delivery solutions instead of using third-party integrations. This is the direction Square Restaurants is taking with Caviar and Revel Systems with their customizable and branded online ordering platform. With inhouse software, the restaurant is in control of pricing and markup for delivery charges, which are a point of contention between providers and users of the service. In the meantime, third party food delivery service platforms are king, but it won’t be long before RMS providers aggressively pursue in-house solutions that they have total control of.
Restaurant management software can be used by restaurant owners and employees to manage the operations of their food service establishment. But how do you select the best restaurant management software solution from the numerous good quality platforms available in the market? To help you make informed comparisons, we have prepared this detailed buyer’s guide which tells you the features and factors to look for in your search.
The ideal way to start is to sign up for the free trials or demo offered by the best restaurant management software providers. This will help you to learn about the main features of each application and understand if it is the right fit for your needs. You can start by visiting the websites of these top restaurant management programs to find out if they offer a free trial: TouchBistro, Toast POS, Ordyx, and Breadcrumb POS. These tools have received impressive rankings in our restaurant management software reviews. You can also read our comparison articles to understand the strengths and drawbacks of leading apps in this category.
Restaurant management software can be used by restaurant owners and managers to organize back-office operations. These tools are likewise used by restaurant employees to manage business processes and daily operations.
Restaurant management tools are available in two types: Solutions such as HotSchedules are best-of-breed apps that cater to one specific need. Comprehensive suites such as PeachWorks are designed to take care of all aspects related to restaurant management.
Modern restaurant management applications also come in different forms, such as:
Using a dedicated software solution to manage your restaurant offers a host of benefits compared to utilizing Excel spreadsheets or paper processes. These benefits include:
Accurate forecasting
Restaurant management solutions use historical data to give accurate forecasts of future sales, inventory needs, and other factors. You can analyze your numbers and view them in multiple ways to discover new trends.
Less number of errors
The software flags entries that look suspicious and also creates audit trails to give your accurate and complete information.
Enhanced flexibility
Cloud-based programs allow any time, anywhere access from any internet-ready device. You can switch an employee’s schedule or generate reports from home or outside.
More effective communication
Individual user logins keep your employees updated with the information and tasks related to them. Automated reminders can ensure employees do not forget about their shift schedules and timings.
Minimizes duplicate entry
You don’t have to transfer labor expenses and inventory numbers manually into your accounting ledger as restaurant management systems can do it automatically. Plus, seamless integration between business systems ensures you don’t have to enter data twice, saving a lot of time.
Investments in new technology
Similar to other sectors, the restaurant industry has also benefited from emerging innovative tools and technologies that bolster business practices. For example, SaaS solutions are more flexible and less expensive compared to conventional systems. Plus, they provide remote access and management capabilities.
Mobile POS
Restaurants are using mobile POS because owners realize that inefficient ordering processes impact customer service. A mobile POS solution helps servers to send orders to the kitchen instantly and accurately. This reduces the errors between servers and the kitchen and bar, as well as general errors.
Waste of time
POS systems can sometimes huge time wasters and take chefs and managers away from the main task of service to the guest. Perpetual recipe/inventory solutions need a lot of work for setup and data entry and abound with glitches. They are not useful to small restaurants and are more suitable for large resort/convention hotels that host multiple food and beverage outlets.
Expensive systems
Restaurant management POS systems can be expensive for small outlets as you need to shell out a lot of money for installation, setup, and training. Service contracts are costly and you need to pay extra for service/tech support which may cost hundreds of dollars per hour. Thus, these restaurant management tools can be too expensive for small chef- or family-owned operations and are more suitable for large restaurants.
A point-of-sale (POS) system is developed to handle transactions. It includes a database of products and their prices to simplify the processing of purchases, returns, or exchanges. Modern POS apps are also available on mobile devices, so there is no need to install hardware.
On the other hand, restaurant management software is designed for businesses in the food and hospitality industries. It usually includes a POS module or has the ability to integrate with a third-party app. On top of that, it also comes with features such as labor management, inventory management, reservation system, payment processing, billing, and more. Managers can also generate reports and monitor real-time insights for data-driven decision-making.
A restaurant management system will be used to manage your daily operations. That is why you need to make sure that it can handle your business’ specific needs. Here are a few factors to consider when choosing the right RMS:
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The first and most important thing is to make sure the app is appropriate for your firm’s requirements. Do not worry about the delivery method and pricing model and concentrate on getting the appropriate program. Second, you should invest some time to do proper research on the background of the provider and the tool of the product. Otherwise, you may end up paying a high price if the system proves to be a bad fit.
Another important thing is you should always browse the contract and understand the terms and conditions. SaaS agreements are known for clever phrasing, so make sure you know what you are getting into. Do not get chumped into an evergreen contract. Be sure about the renewal terms as well as the notice time required to cancel the renewal.
You will be surprised to learn the gains you can obtain by negotiating cleverly. SaaS software is a competitive market and vendors will be willing to give you a discount to earn your business and continue it. Make use of this chance to save some money.
Realize that the teaser rate is offered only for a short period. Learn about the total fee you need to pay after the initial discount ends. Also, calculate the long-term cost to know what you are getting into.
The best restaurant management software is Toast POS. It is a cloud-based system that leverages tablets for better accessibility. It includes powerful functionalities such as POS, credit card processing, reporting, CRM, and more.
The application also comes with menu management features. You can set time-specific menu pricing, such as happy hours. It is also easy to customize menus for various types of customers. You can even organize the menu into groups for better organization.
Another notable feature is Toast POS’ payment functionality. The “pay at the table” module allows for the printing or emailing of receipts right on the tablet. Customers can even tip the staff easily. The built-in loyalty program can convert payments into points to attract regulars.
While restaurant management systems provide a myriad of benefits, they should provide the following core benefits:
Better inventory control. Inventory and supplies are some of the most complicated parts of running a restaurant. An RMS makes it easy to monitor expenses, purchases, and stocks. It also includes real-time data, so you know when you are about to run out of supplies.
Easy staff management. Easily create and share schedules with your staff, chefs, and supervisors. Some systems even come with time clock apps so employees can easily clock in and out.
Sales tracking. An RMS consolidates sales, income, expenses, and other financial data, so it is easy to see revenue opportunities. It makes it easy to process financial statements, profit and loss, taxes, and more.
Evaluating restaurant management features can be overwhelming. A robust system should at least have the following functionalities:
Billing. Probably one of the most important features of an RMS, billing tools should be able to process orders, tips, and more. The entire menu should be readily available and optimized to allow for upselling.
CRM. Having a record of your customers and their past transactions will allow you to understand their interests. Then, you can use this information to create loyalty programs, new products, services, and more.
Inventory management. An RMS should allow managers and owners to easily monitor supplies and other raw materials. A good system should also include real-time alerts so you can keep tabs on various items that need restocking.
Employee management. The platform should allow you to manage employees with different roles and responsibilities. Additionally, you should be able to create, modify, and approve schedules to maximize your workforce.
Reports and analytics. The system should continuously collect data based on your daily operations. It should produce results quickly so you can see whether your business is doing well or not.
Restaurant management platforms should be designed with ease-of-use in mind. Users should be able to start using the application right away without the need for extensive training. Here are some of the easiest RMS to use:
TouchBistro. It leverages the intuitive user-interface of the iPad to provide powerful solutions for restaurants and bars. It includes powerful features such as inventory monitoring and menu planning. The all-in-one solution makes it easy to process orders, tips, promotions, and more.
Sapaad. The application is known for its usability and regular feature updates. It can be customized for different types of restaurants, from large chains to small enterprises. The app can process dine-in, take-away, walk-in, online, and delivery orders in one place.
Menumiz. The app allows customers to access your restaurant’s menu right from their mobile devices. Your staff can process payments, orders, and tips easily as well. On top of that, the system includes inventory management, order management, loyalty program, kitchen management, and more.
A full-suite restaurant management software can be expensive, especially for small restaurants. However, there are free options available in the market, such as:
Floreant POS. The open-source POS includes advanced functionalities that allow you to manage various aspects of your restaurants. Aside from point-of-sale features, it also includes kitchen control, table services, tax computation, and advanced reporting.
eHopper.The free POS system is created for retail stores, merchandisers, convenience stores, and, of course, restaurants. It comes with features such as restaurant table management, online ordering portal, order management and tracking, customer management, and more.
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