Acumatica Pricing: What’s Included in Its Quote-Based Plan?

What’s included in Acumatica’s by-quote pricing plan?

Once you know the basics of what an ERP system means, it’s time to look at the pricing structure of your chosen software. In the case of Acumatica, users can get access to custom quote-based plans, which are priced depending on their needs. Whichever plan you end up getting, an Acumatica quote-based pricing package includes the xRP platform and any of the best-in-class modules below.

xRP Platform

Acumatica is built on a flexible and future-proof platform dubbed as the xRP platform. This means that organizations of different sizes and industries can unleash their potential by rethinking their ERP processes.

Whether one is a developer or an ordinary end-user with no technical know-how, the tool can be adaptable to fit one’s needs. For developers, Acumatica provides a familiar environment because it uses built-in industry-standard web technologies and development languages such as HTML 5, Microsoft.NET, and Visual Studio Integrated Development Environment. Users can also develop all applications in the same environment. On the other hand, it allows no-code and low-code customizations so that business process experts can tweak their uses for Acumatica even if they don’t have technical training or background.

Acumatica’s cloud ERP platform offers numerous benefits. Application benefits include increased productivity due to integrated workflows and automated tasks as well as ease of use with its user-friendly interface and easy navigation. In fact, the latest ERP statistics indicate that small and medium businesses can make decisions faster and enjoy better collaboration with an ERP. On the other hand, system benefits include 24/7 access from a mobile app, flexible configuration options, and localization and international support.

Financial Management Module

Acumatica Financial Management is a comprehensive suite of accounting applications that enables you to manage your whole organization from a central platform. It comes with the regular features and capabilities one would expect from a finance software such as general ledger, accounts receivable, accounts payable, cash management, currency management, tax management, and more. It also allows you to conduct intercompany accounting and stay on top of financial processes across different business entities. Out-of-the-box financial reports are available, giving you real-time insights into business performance. You can also automate workflows according to your requirements and personalize dashboards to show key performance indicators (KPIs) based on your role.

Using this module, you can automate and streamline workflows to help close books faster and reduce month-end errors. On the other hand, its reporting capabilities allow you to drill down right to source journal transactions and have access to interconnected data as the single source of truth. In addition, you can make data-driven decisions with insights from financial reports, pivot tables, Business Intelligence, and other sources.

Acumatica can help organizations to move away from legacy systems. In this way, they no longer need to deal with siloed data that is stored on-premise, which typically requires manual data input and processing. Under this kind of system, getting month-end reports and financial status updates takes time to process. As such, getting an accurate financial picture of your business is difficult.

Financial and operational reports are available from the Acumatica dashboard.

Project Accounting Module

The project accounting module of Acumatica gives you complete visibility of all project costs, whether it is completed work or one that is still in process. Whether you have a small or large project, you can track expenses and compare original versus actual project costs. The tool is also flexible enough to define costs by project, employee, labor item, project task, and rate type. Moreover, it comes equipped with advanced expense management, which can automate expense matching while advanced billing can be deployed for even the most complicated project billing rules.

With Acumatica’s project accounting module, you can stay on top of projects and costs. It enables organizations to send invoices to clients with confidence because it can accommodate various billing rates. With the multicurrency projects feature, you can input project transactions and review revenues and costs in different currencies.

One use scenario of this particular module is the management of varying bill rates and payment terms. Handled without automation, companies run the risk of overlooking pending invoices or miscalculating agreed rates, which result in delayed or incorrect payments. Using Acumatica, you can get a better picture of your accounts receivable registry and send invoices to customers faster. This, in turn, boosts visibility and reporting on project-level profitability

Customer Management Module

Acumatica gives you complete customer relationship management (CRM) functionalities in one end-to-end cloud ERP system. From this module, you get sales automation, integrated marketing, service and support automation, and a customer portal. These tools provide you with a 360-degree view of sales, financials, marketing, and service.

For one, you can automate key sales processes such as capturing business card info, linking leads to opportunities, and more. Integration with document management, marketing automation, and your email marketing tools help you make the most out of your marketing spend. Meanwhile, service and support automation helps you to stay on top of case management and use teamwork to resolve customer issues. Rounding out this feature set is a customer self-service portal where they can access account-related information and have their questions addressed through a knowledge base.

With this, companies that have no clear process to track leads can easily review interactions with prospects across channels. The system can also capture all notes associated with each customer so that all sales team members are kept in the loop.

Acumatica lets you record opportunities when a lead is ready to move to a sale.

Field Service Management Module

The Acumatica Service Management module allows you to schedule technician appointments according to their skills, location, availability, active licenses, or service areas. The software comes with a visual Dispatch Calendar Board, which ensures that you assign the right person to the appropriate service or job every time. Moreover, it allows organizations to track inventory in their warehouses and mobile vehicles. With its real-time GPS location tracking, you can see the estimated route and route statistics of the technician.

By leveraging this module, organizations can accelerate technician assignments and reduce the time spent between the time they receive a service call up to the time of appointment creation. With its real-time access to appointment status, you can take control of field service activities even as they happen remotely. You can also expect better communications with features such as emails and push notifications that inform customers and service personnel of appointment assignments and changes thereto.

By implementing the Acumatica Field Service Management module, field technicians can clock in from a mobile device instead of hand-written timesheets. They can also do away with manual data input, which leads to faster invoicing for customers. Remote access to the ERP is also provided to technicians on job sites, which leads to time savings and improved data accuracy. Moreover, users can enhance inventory management and eliminate thousands of dollars in inventory write-offs. The security firm’s case study is proof enough of why ERP software is useful, especially when your complex and outdated system are giving you headaches.

Acumatica makes it easy for you to add personnel to a project.

Payroll Module

Acumatica’s Payroll Module helps you streamline your payroll processes, whether you have a simple or complex payroll system. It allows you to set up pay groups so you can process payments for workers with different pay periods. Features like payroll attributes allow you to track certain items per state or location for compliance with laws. In addition, it allows you to set up overtime rules so you can compute overtime bonuses in accordance with the Fair Standards Labor Act.

By implementing this module, you can lessen the headache from running payroll with a system that makes it easy to set up, change, and report on payroll from any web browser. You can simplify tax filing as well as government forms and reporting. Lastly, you can save time and resources with efficiency-enhancing features like payroll batch processing, crew time entry, and paid time off options.

This means that companies need not manually document billable hours, which can be time-consuming and error-prone. It will enable you to account for all work hours spent down to the last minute. Moreover, keeping up with federal requirements becomes much more efficient.

Factors that Affect Your Acumatica Costs

Acumatica provides custom pricing to clients based on usage. This allows clients to add suppliers, customers, and casual users to the system without incurring costs for additional licenses. Acumatica pricing depends on the following factors:

• License type. Customers can choose between software-as-a-service or a private cloud subscription. Clients will be given guidance on the cost difference between the two options and their traditional breakeven points.
• Estimated transaction volume. Acumatica pricing depends on the volume of transactions you expect to handle. Because the pricing follows a consumption-based model, you can add an unlimited number of users. As your transactions and user base increase, you can make the necessary adjustments to your resource levels and data storage.
• Number of applications. With Acumatica, you only pay for the applications you want to implement. This allows you to buy only the solutions that you want at the point of need.

Taking Your ERP Solution Further

More and more organizations considered adopting cloud solutions at the beginning of 2020, which is driven largely by COVID 19-related restrictions. Now, as organizations see post-pandemic recovery, there has been an increased level of confidence in IT spending. Acumatica’s pricing structure, which is not based on the number of licenses but instead on the client’s needs, makes it attractive for growing companies. You can structure your plan to include the various modules or opt for industry-specific editions of the solution while having the flexibility to choose between a cloud-based or on-premise deployment model.

Increased adoption of cloud-based ERP solutions has been identified as one of the top ERP trends. Among the reasons given for implementing ERP solutions, improved business performance ranked the highest. Solutions like Acumatica give organizations the tools to transform their business processes, enabling you to take your ERP to the next level.