20 Best Free Workflow Management Tools in 2024

Employees nowadays are more overworked than ever. Not only do they need to work on their day-to-day tasks but also learn new systems and perhaps even deal with administrative work that could be automated. Workflow management tools free your employees from low-value, monotonous tasks, so they can focus more on higher-value, nonautomated tasks that only they can facilitate. This is why many companies find themselves digitizing processes and making use of technologies such as workflow management software.

Workflow management programs can get rid of outdated or repetitive tasks, improve employee and interdepartmental communication and collaboration, refine product and service quality, generate cost savings, and allows businesses to analyze how well or poorly they operate. In 2021, SmartKarrot conducted the Global Customer Success Survey. Among the nearly 300 executives surveyed, 84% believe that automation is necessary for their customer service operations.

In this digital era that we live in, all of these fundamental elements help boost an organization’s ability to stay competitive. Luckily, workflow management tools need not be expensive. As evidenced by the list below, there are plenty of free and freemium workflow platforms on the market that can enable you to optimize your processes without breaking the bank.

20 Free Workflow Management Software

1. monday.com

monday.com is one of today’s leading best free collaboration software units, which best suits teams that need an all-in-one digital workspace. It consolidates all information in one, accessible platform, making it the perfect solution for overseeing all work from sales pipeline to project and portfolio management. It also strengthens team members and agents to put forward wiser decisions.

Simplifying workflows is monday.com’s central field of action. It also helps evaluate and present work in an intuitive, logical way; thus it makes it hassle-free for all team members to track the status of their projects. Moreover, it ensures that everyone knows which duties they should perform.

monday.com offers a 14-day free trial and a free version. It also offers reasonably priced plans at $8 per seat per month. It offers the Standard plan at $10 per seat per month and the Pro plan at $16 per seat per month as well. For its Enterprise plan, contact the vendor for more pricing details.

monday.com

Try out monday.com with their free trial

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Why choose monday.com?

• Unique board concept. monday.com brings extensive insights into your tasks or projects, as well as the general performance of your teams, with configurable dashboards and embedded analytics.
• Low-code platform. Here, teams can make tailored solutions for any of their exclusive processes. It also comes with dynamic drag-and-drop functionality.
• Fosters collaboration. monday.com is the go-to tool for teams that need to constantly collaborate. All they have to do to go through or modify an action is just click on it.

2. Wrike

Wrike is a workflow management application used by businesses to make their own custom workflows that provide them with visibility over their project statuses and progress. It is composed of a host of task statuses that represent the usual state each task can be throughout its life cycle. Each workflow comprises four groups: active, deferred, and canceled.

Wrike’s workflow management solution makes status meetings obsolete as everyone can already check out the stage of each task, whether it is yet in the planning stage, being assessed, or finished. Built-in notifications alert everyone of necessary tasks to track. According to one’s preference, they can be customized or turned off.

Wrike offers two paid plans and a quote plan. It also offers a free trial period and a free version plan.

Wrike

Try out Wrike with their free trial

Why choose Wrike?

• Lets you create custom workflows that reflect your team’s ideal processes. This eradicates the need for conducting meetings to know where a task or project stands or filtering messages to search for the latest updates. This results in improved work productivity and eventually, the accomplishment of business goals.
• Real-time data reporting. Wrike generates and updates reports with the help of the latest information accessible. This gets rid of the time-consuming job identified with keeping spreadsheets.
• Spots inefficiencies. Wrike shows you which areas of your business you need to work on.

3. Trello

Trello is a project management software that uses Kanban boards to represent projects, cards to represent tasks, and lists to track project statuses. All of these tools can be used to move tasks and organize resource materials on the fly. Trello promotes collaboration among teams to help them get more things done. It also keeps everyone on the same page, makes meetings worth conducting, and makes work flexible, fun, and rewarding. It is used by every team, from freelancers to startups and big enterprises.

Users of Trello do not encounter any problem customizing its features. Its other major features are custom card/button boards, built-in rule-based workflow automation with buffer, and a checklist. It works well with top software solutions, such as email apps, productivity apps, time tracking apps, and IM apps.

Trello’s pricing starts at $9.99 per user per month. It also offers a free version.

Why choose Trello?

• Open-ended. Teams can use Trello to organize any type of task, be it managing your company’s everyday goals, tracking meetings, or organizing files.
• Cloud storage. You can access it from a desktop browser. Trello also provides free iOS and Android apps.
• Automation. Trello has an assistant robot called Butler that can automate tasks built into the system. It can automatically schedule tasks, add or remove labels, and assign or reassign cards.

4. Studio Creatio Enterprise

Studio Creatio Enterprise is a no-code solution for business application development and enterprise-grade workflow automation with a great degree of freedom. It is the combination of avant-garde tools for application life cycle management, no-code application model, and no-code UI model to enable users to make digital workflows professional business applications regardless of their background and technical skills. It is the choice for software developers who want to accelerate their project implementation and reap the benefits of its ready-to-go apps.

Studio Creation delivers a full-scale data and application management program that any business can utilize as the core tool for their no-code app environment. It allows users to connect various data, applications, workflows, and business units into a simplified, integrated digital workspace. It also offers comprehensive integration functionalities, alongside in-depth identity and access management and versatile organization framework management attributes that guarantee its fast synchronization into the software ecosystem of any business.

Studio Creatio offers a free trial period, a free version, and a subscription plan at $25.

Why choose Studio Creatio Enterprise?

• Robust BPM solution. Studio Creatio best suits the sales, marketing, and services industries. Its features are in sync with all significant management services, which makes it ideal for midsized and huge enterprises.
• Streamlined file sharing and communication. With Studio Creatio, sales, marketing, and services departments are all positioned in one hub. This makes it convenient for them to consolidate operations among each other.
• An array of productivity tools. Studio Creatio also provides lead management tools, including lead nurturing, behavior tracking, and demand segmentation.

5. Jira

Jira is a distinguished project management system that helps users map out, organize, and disseminate their tasks. It is commonly used by software teams that design and ship products as it smoothens the app development process from conceptualization to implementation. Created over 15 years of agile advancement, Jira undergoes consistent updates to guarantee support for the latest software development trends.

Jira enables teams to flexibly plan in manners that they find most accessible, thanks to its support for Kanban, Scrum, and Scrumban techniques. In addition, teams can access crucial and actionable insights about their agile process through its visual, data-backed reporting. Its Jira Query Language (JQL) tool enables the utilization of custom filters as well.

Jira’s standard plan starts at a flat rate of $10 per month for the first 10 users and below and afterward, becomes $7 per user per month. Meanwhile, its server package is available for a one-time payment starting at $10 and the data center plan is priced at $20,400 annually. It also offers a free trial  and a free version.

Why choose Jira?

• Agile project management. Jira is basically focused on agile project management as it offers both Kanban and Scrum methodologies. It can also capture regulatory evidence at various stages of your development process.
• Customization. Jira lets you change all your states, fields, workflows, and issue types whenever needed. You can also make custom workflows and issue plans in more specific situations.
• Backlog-to-deployment traceability. Jira can be connected to GitHub and BitBucket.

6. Zoho Projects

Zoho Projects aims to provide its users with “the ultimate project management experience.” For project leaders, this translates to goal achievement within the set budget and deadline. It was created to simplify project management processes, from the primary phase to closing. It is also filled with features and tools that enable the monitoring of every single progress and change to tasks and projects.

Real-time tracking of a team’s productivity is a breeze with Zoho Projects. With the same monitoring functionalities, business owners will determine how many paid hours their teams have rendered and whether they are working efficiently. Another part of the process is issue monitoring and information sharing, which Zoho Projects also covers well.

Zoho Projects offers a free trial, a free version plan, the Premium plan at $5 per month, and the Enterprise plan at $10 per month.

Why choose Zoho Projects?

• Project planning. You can plan your project down to the last detail by mapping every milestone. Under each milestone, you can make tasks and subtasks, and assign them to your team members.
• Project collaboration. Here, you can collaborate with your team members through various channels, such as chat, activity stream, feeds, forums, and Wiki. Doing this makes sure that everyone knows what is happening.
• Team productivity. Zoho Project uses tools, like resource utilization charts, timesheets, and Global Timers to help you assess the productivity of your team members wherever they may be.

7. Zapier

Zapier is an online tool that strives to connect multiple apps together to easily automate workflows both for personal and business purposes. Its state-of-the-art technology empowers it to automatically move information from one user web app to another. Its ultimate objective is to enable businesses to build processes and systems regardless of location. With the right solutions, users can attain more with 10x the effect and lesser work required at the same time.

Nevertheless, there are many more attributes that make Zapier as distinctive and well-recognized as it is. For instance, users will gain access to dashboards, connected accounts, and task history, as well as import and export via Google Sheets.

The best thing about Zapier is its flexible pricing options. Businesses can avail of its free trial, free version plan, and paid plans, ranging from $20 to #250 per month.

Why choose Zapier?

• Zaps. Zapier automates tasks you perform with your web applications through the creation of what are known as Zaps. These are blueprints for a task that you wish to do over and over without opening the apps separately.
• A lean but functional dashboard. You do not need to wait for app developers to create integrations. You also do not need to outsource costly freelance programmers or untrustworthy interns.
• Ease of use. You can use and implement Zapier without having to perform complicated installations or alter your whole software infrastructure.

8. Workstatus

Workstatus is one of the leading free workflow management tools today that allows users to track their logged hours, monitor task and project statuses, and gauge team productivity. It enables the viewing of usage habits and identifies which websites and apps are used more than others. It also regularly captures screenshots of staff desktops for evidence of work.

To help users keep track of their expenses and efficiency, Workstatus lets them define project budgets and timelines. It also recognizes risks and bottlenecks and guides in making smarter business decisions. Plus, it tracks billable hours, invoices, and timesheets.

Workstatus offers a free trial period, a free forever plan, and paid plans for as low as $4.99 per user per month.

Why choose Workstatus?

• Employee activity and time tracking. Workstatus tracks the work hours of your team. It also lets them add information about their tasks and prove their attendance by taking a selfie.
• Team management. With Workstatus, you can manage the schedule of your team. You can make shift schedules and note them as recurring.
• GPS tracking and geofencing. You can track and optimize routes to reduce expenses and diversions.

9. EZOFIS

EZOFIS is a solid digital workplace software that upskills employees. It enables them to put up smart portals for winning clients and provide a great customer experience. It also leverages AI and automation to enhance business processes and workflows.

EZOFIS lets employees work anywhere. It can be connected to a digital workplace, which provides staff members with the right digital tools, action items, and information to harbor efficient workflows. It also grants the transformation of manual processes to digital ones to save time and resources and at the same time, provide an enriched customer journey, rapid collaborations, and data-supported insights.

EZOFIS offers a free trial, a free version, and by-quote plans.

Why choose EZOFIS?

• Lets you measure ongoing KPIs. You can simulate and visualize processes, SLA improvements, and estimated KPIs, which let you measure ongoing KPIs. This is helpful for workflow optimization that deploys lean six-sigma practices.
• Content management. You can capture files and documents through any device. Its AI automatically pinpoints the index tags from the documents and categorizes the captured files as per the meta tags.
• AI bots. Its AI bots enable the establishment of an augmented digital workplace.

10. Yoroflow

Yoroflow is an end-to-end business process management system. Its key mission is to help teams, SMEs, and big businesses make and implement streamlined, unified, consistent, and quick business processes. This smart, user-friendly, and codeless cloud-based tool has been revolutionizing and amplifying the operations of businesses in the retail, hospitality, ecommerce, IT/technology, finances, insurance, logistics, and BPO sectors.

Yoroflow enables the creation of serial, parallel, or multilevel workflows; setting of workflow timing and frequency, and structuring conditional logic using decision tasks and tables. Furthermore, users can design certain applications depending on the modeled workflows. They can also work flexibly and intuitively set up web pages, online forms, database connections, and verifications or approvals.

Yoroflow offers a free trial, a free version, and paid plans, ranging from $180 to $1,500 per month.

Why choose Yoroflow?

• No programming or coding skills required. You can swiftly and dynamically design and scale business processes even if you do not have substantial programming or coding skills.
• Kanban board utilization. Using a Kanban board, you can organize and track your projects. You can track project tasks, stages, checklists, timelines, milestones, and deadlines here, as well as various files and content.
• Actionable insights. You can use pre-built or customized connections with different databases, platforms, applications, and other data sources. This helps you make accurate, timely, and actionable insights from any piece of information.

11. Gruntify

Gruntify is an easy-to-use workflow management software in the cloud. It enables businesses in different industries, which include health care, real estate, insurance, facility management, water and utilities, and government, to manage and streamline their field operations virtually. It features a drag-and-drop form builder that lets users make custom forms. They can also use it to take and submit media, such as photos, audio, and videos. On top of that, they can draw sketches or annotate images with text, lines, or arrows to highlight certain parts of an image and send their message across clearly.

Gruntify offers a free trial, a free version, a paid plan at $29 per seat per month, and quote-based plans, starting at $129 per month.

Why choose Gruntify?

• Boosts productivity. Gruntify helps your field and back-office employees overcome communication barriers by providing them with web programs and mobile apps. These applications are equipped with tools for easy and fast job management and order processing.
• Tracks your team’s KPI. Gruntify simplifies the process of defining, as well as tracking your team’s KPI. Its dashboard can give you detailed insights into your employees’ performance and efficiency.
• Tracks your field workers’ and assets’ locations. With its built-in device tracking app, you will know the location of your field workers and moving assets on the dot.

12. airSlate

airSlate is a workflow automation system that streamlines everyday workflows, minus the use of complicated computer codes. It is an end-to-end solution that businesses can use as a free workflow management tool for making different workflow types, from contract management to approval processes. It can manage even more unique tasks, such as marketing campaigns, budget approvals, and travel requests. It is perfect for a broad range of users, from education to finance and IT.

airSlate offers a free trial, a free version plan, and two paid plans.

Why choose airSlate?

• A multi-cloud environment. You are ensured that all your workflows function at all times.
• Quick deployment. Considering its wealth of features and functionalities, airSlate’s workflows are quicker to execute.
• Work apps integration. airSlate boasts strong integration capabilities that let you fulfill tasks without the need to switch from one app to another. Slack, NetSuite, Microsoft Dynamics 365, and Salesforce are some of the apps included on its integration list.

13. Coupler.io

Coupler.io is a data integration program that is ideal for freelancers and small to midsized businesses. It can help in consolidating data from all business units. Wherever data is stored, users can retrieve them and directly import them to Google Sheets. They can also automate the process of data transfer by arranging a schedule. This program is navigable even for users without coding backgrounds.

Coupler.io offers a free trial, a free version plan, and three paid plans starting at $24 per month.

Why choose Coupler.io?

• Google Sheets data transfer. You can directly import data to Google Sheets, a versatile solution that lets you create custom dashboards and reports.
• Helps you visualize data. You can track customer orders or monitor stock levels in near real-time. You can also make line graphs to identify or track changes, Gantt charts for product management, or Cartesian graphs to see how a shift in an area impacted the other.
• Helps you organize data. When you import new data, you will be asked if you would opt to replace or append the data. Every import mode is customized for a certain use case.

14. GoodDay

GoodDay is a user-friendly, cloud-hosted work, product, and project management application designed for small, midsized, and huge enterprises across industries. It provides the necessary tools for task organization, high-level planning, project management, and productivity growth based on motivation, transparency, and agility. It is designed on the principles of positive psychology and modern management science to naturally encourage effective management.

GoodDay offers a free version plan and the Professional plan at $6 per user per month. For its Enterprise plan, contact the vendor for pricing inquiries.

Why choose GoodDay?

• Improves work planning and execution. Built to address the challenges of modern work planning and implementation, GoodDay provides the ultimate workspace to manage everything work is about. It automates transparency and simplifies all process flows, from planning to reports.
• Business Intelligence module. It provides insights into process quality and work success while providing your team with real-time data to revamp performance.
• Gathers data about every work interaction. GoodDay automatically analyzes data to produce painstaking reports and intuitive infographics on progress, accomplishments, and collaboration.

15. Infolio

Infolio is a task and project management solution that is easy to use yet inclusive of robust features to promote collaboration and accomplish things swiftly. Whether managers are finding a solution to handle their personal projects or need a virtual space where their team can work together, this app has it all. As an all-in-one collaboration unit, it is also loaded with features, like dedicated project chats, multiple views, and visual boards. What’s more, it allows for the addition of unlimited projects, attachment and sharing of files, creation and assignment of tasks, leaving comments, receiving notifications, and tracking a team’s progress.

Infolio has a free version and a subscription plan at $4.99.

Why choose Infolio?

• One source of truth for projects. Infolio is your hub when it comes to facilitating tasks, keeping information and materials, and tracking file versions and comments. It makes it easier to view changes, what causes the delays, or where documents can be found.
• Integration with leading cloud services. Infolio works well with Google Drive, Dropbox, and OneDrive.
• Task management features. You can organize tasks and know who is working on what in a worry-free manner.

16. Clappia

Clappia is a workflow management tool for devising enterprise-level custom apps. It offers a cloud-hosted environment where users can make and alter custom interconnected apps, even if they have little or no coding expertise at all. Its digital workplace comes with an intricate app development suite, built to help users create custom business apps in a few minutes.

Clappia offers a free trial, a free version, and the Premium plan at $3 per 100 submissions per month.

Why choose Clappia?

• Make apps on your own. Clappia eliminates the need for you to depend on IT professionals and app developers. You can make your own apps without spending time and resources on other specialists.
• Make multiple, interconnecting apps. Clappia does not just let you make your own apps—it helps you make apps that readily interconnect with each other.
• Revolutionizes the process of app development. Clappia hastens the process of app development, allowing you to launch your app quickly.

17. Cflow

Cflow is a cloud-hosted business process management and workflow automation platform that automates and expedites daily processes without the need to deal with codes. It streamlines and optimizes existing workflows, leading to a drastic improvement and development of efficiencies that are easily configurable. Powered by AWS Cloud, its functionality helps users achieve security and reliability via strict data encryption and regular data backup.

Cflow offers a free trial, a free version, and three various pricing plans.

Why choose Cflow?

• Unparalleled flexibility. Cflow provides tons of customization options so you can create processes that fit your existing standards yet grants you unparalleled flexibility. This lets you attain maximum scalability whenever your business needs change.
• Top-grade security measures. These protect its systems and data, making it impossible for unauthorized elements to break in, whether physically or digitally.
• Cloud access. You can access your data, applications, and systems faster, easier, and straight from your mobile device.

18. ClearCalcs

ClearCalcs is a dynamic engineering and structural calculation tool that speeds up tasks and the functions of office or onsite engineers. Its user-friendly interface allows users to quickly generate professional engineering design computations. Taking care of all the sophisticated calculations easily without affecting accuracy, it establishes productivity and efficiency while complying with the latest engineering standards set by New Zealand and Australia.

ClearCalcs offers a free trial, a free version, Plan 1 at AU$29 per month, and Plan 2 at AU$24 per month.

Why choose ClearCalcs?

• Lets you perform tasks on the go. You can perform tasks on your smartphone, tablet, or any internet-ready device, anytime and anywhere.
• No software installation or IT skills needed. You do not have to install anything or be an IT expert to use ClearCalcs.
• Transparent calculations. All ClearCalcs calculations are transparent and give you clear references and reasoning on what is calculated and the reasons behind it. You can also export or print your calculations using your own letterhead.

19. Outseta

Outseta landed a spot on our list of the best free workflow management tools because it is the only business platform that merges email marketing, subscription billing, support, CRM, and reporting solutions into a centralized system. By consolidating various business processes and workflows, this app helps reduce operational expenses, streamline maintenance, and get businesses off the ground more quickly. It also gives a swift glimpse at one’s business operational performance, informing business leaders where they are headed at the moment, what they need to do to make things better, and more.

Outseta offers a free trial, a free version, and a priced plan at $40 per month.

Why choose Outseta?

• Email Broadcast functionality. Outseta simplifies and accelerates sales and marketing initiatives with this functionality. Without doing most of the grunt work, you can submit distinctive, custom emails to any customer or prospect.
• Drip Email Campaign feature. This feature provides you with a series of automated emails to enable you to nurture your customers or prospective clients.
• Support ticketing system. Outseta’s world-class support ticketing system allows your support team to receive, assign, and answer customer service requests.

20. Bizbee

Bizbee is a self-service business process automation software developed primarily to automate workflows and processes of SMBs and enterprises. Its vast array of inbuilt solutions is built to accelerate and streamline the daily activities of a company’s various stakeholders. It serves sales teams, internal employees, support teams, IT teams, delivery teams, suppliers, vendors, customers, and other partners. It currently offers more than 100 default apps covering several industries with their day-to-day business processes.

Bizbee’s plan starts for as low as $6 per user per month. It also offers a free trial and a free version.

Why choose Bizbee?

• App Maker. This functionality allows you to use your existing apps or design a modified one from scratch. Anyone can use it even without having any coding knowledge.
• A loaded CRM app. This smoothens CRM processes, closes more deals, and improves your relationships with your clients.
• Lets your customers look for product information themselves. Bizbee enables you to make a white-labeled customer self-help portal that delivers public knowledge that is divided into categories and forums.

Choosing a Free Workflow Management Tool

Many of the best free workflow management tools can serve any type or size of business. When choosing a package, the first thing to do is to give thought to which aspect of your processes requires the most attention. Do you aim to have more automation options, better planning, or more comprehensive business analytics? Perhaps you have certain specifications for the tools you will be needing? In any case, there is a large selection of tools to choose from. All that is left to do is narrow them down and take advantage of the trial plans of the vendors, if these are available. In this way, you can ensure that the software you choose can cater to your unique needs.

If you’re still not sure, we recommend starting with monday.com. As a leading workflow management tool in today’s market, monday.com is perfect for teams that need an all-in-one digital workspace. It handles sales pipeline, project, and portfolio management works. It also unifies all information in a single location and enables staff members and agents to make intelligent data-driven decisions.