15 Best Workflow Management Software Solutions

bpm'online: No. 1 Workflow Tool


Workflow management software helps companies to manage and automate their standard processes. It can be classified as a (BPM) system, but is more human-centric and needs less coding or programming. Companies can use this software to automate business processes in whole or in parts, depending on their needs. Best workflow management software solutions integrate seamlessly with cloud-based systems such as GIS, databases, automation applications, email and others commonly used by businesses to optimize their processes. If you are looking for a good quality workflow management software platform we can help you. This article provides a detailed overview of the 15 best workflow management software apps in the market from which you should be able to make a suitable selection for your business needs.

1. bpm’online

bpm’online is a complete workflow management suite that allows users to test, control, and improve their diverse operations. The vendor is best-known for helping businesses adapt to market changes, keep alterations in the loop, and adjust to trends as they’re approaching. You can check the product’s free trial, and experience firsthand how it can improve the performance of your team. You can easily sign up for bpm’online free trial here.

The interface is highly interactive, and helps users focus on metrics that are genuinely important to them. In a social networking-style, bpm’online handles leads, sales, and accounting operations, giving you an appealing and very compact unit to manage all aspects of your business. You will also like how this system empowers file sharing and communication, and joins departments on common operations to ensure there are no mistakes or inefficiency.

All functionality is customer-focused and built to suit different industries: the system uses a WYSIWYG process designer to moderate operations, and make them brand-centric regardless of their importance and complexity. Alongside customization and open configuration, the system offers two deployment options for users to choose from (cloud hosting and on-premise deployment). Another distinctive advantage is that the product is fully responsive on mobile devices, meaning that you can alter important processes even when not in the office.

Last, but not least, bpm’online offers a flexible, quote-based pricing scheme, which means that plans are tailored individually, and with the intent to suit specific needs and budget capacity.


KiSSFLOW is a cloud-based solution that helps users easily design, create, and customize business apps. It takes a lightweight approach to BPM and places the power of creating workflows back in the hands of users who understand the issues best.

KiSSFLOW offers about 50 pre-installed business apps such as vendor payment, mileage reimbursement, purchase orders, employee onboarding and more. You can either install these applications and edit them to suit your needs, or you can build your own from scratch. The business app also includes a form to capture data, a workflow with a sequence of human and system tasks, notifications, and reports.

KiSSFLOW boasts that it has more than 10,000 customers across 121 countries including top brands like Flipkart, Danone, Michelin, Sysco, Dominos, and Pepsi. It also has a large SMB market base. Finally, the vendor offers support for Spanish and Portuguese languages.

3. Nintex

Nintex provides workflow automation solutions for companies. It is rated as one of the world’s leading workflow companies and it automates the processes of widely used collaboration and content management platforms, linking cloud workflows, on-premise systems, and mobile users. Businesses can use this solution to automate their business processes easily and quickly.

What makes Nintex a top workflow management software solution? To start, it enables you to easily streamline processes, integrate content, and empower employees wherever they are located. The app sports a people-driven design and offers people-friendly participation to improve processes – both simple everyday ones to complex elaborate procedures. The best part is you can work with content no matter what or where it is, and route it to the right recipients.

Nintex offers flexible pricing schemes that can be afforded by most businesses and they are sure to get good value for their money. Small, medium, and large enterprises can use this app to understand and automate all processes.

4. Zapier

Zapier is an online solution that connects various applications together to automate workflows easily to boost business and personal productivity. It uses a robust technology to automatically move data between different web apps, so users can focus on important issues. The goal is to enable companies to create systems and processes that let computers and humans do what they are best at doing. Zapier offers the right tools to enable users to accomplish more with less work.

What makes Zapier a popular and unique app? Zapier also offers a lean but capable dashboard that lets you manage your apps and zaps easily. There is no need to wait anymore for app developers to build integrations. There is no need to avail the services of more expensive freelance programmers or unreliable interns. And because of the technology the service is built on, lengthy deployment times are also a thing of the past now.

You also get access to connected accounts, dashboards, import/export via Google Sheets, task history and more. Plus, the vendor offers flexible pricing, either free or affordable for the budgets of small and medium-sized companies.

5. Serena Business Manager

Serena Business Manager is a product of Serena Software, which has been acknowledged as one of the largest global application lifecycle management (ALM) solution providers, with more than 2,500 enterprise customers around the world using the software to accelerate the velocity of the software development lifecycle.

Most of its functionality rotates around the Composer feature, which lets users create process apps through drag-and-drop layout of workflow, forms and orchestrations, which in turn encourages greater development productivity. The platform makes it possible to automate the versioning, promotion and deployment and speed responsiveness and delivery at a faster pace, even with minimal admin and development staffing involved. Serena also employs  Kanban view that lets users visualize and monitor the flow of work items in a team environment, as well as simplify team communication and effectiveness. Users can customize the columns, establish limits and do drag and drop operations to progress through the workflow.

6. ProcessMaker

ProcessMaker is an online software solution that automates form based, approval driven workflow and enhances the way information flows between data and systems. It offers an intuitive, drag-and-drop interface that makes it simple for users to model approval-based workflows.

ProcessMaker is an easy to use and cost effective open source business process management (BPM) and workflow software tool. It is lightweight, very efficient, and has a low overhead. Numerous business analysts and subject matter experts use ProcessMaker as their workflow software solution because it enables them to communicate with their technical teams effectively and achieve more.

Key features of ProcessMaker are user management, user portal and cases inbox, output document builder, dashboards and KPIs, responsive form designer, and process designer.

7. ProWorkflow

Visibility and control are in the main focus of ProWorkflow, a system that gives a quick overview of your current status for active, finished, and future work. You also get to keep everyone updated with the Messaging Tool. Attach files, choose whether to make it private or public, and send it. The tool also features one-click replies. Likewise, the easy-to-use Gantt Style Timeline lets you see a global view of your projects and tasks. A simple drag-and-drop tool allows you to set dates quickly or track time in the Timesheet.

There is a dedicated, mobile version of the product for Android, iOS, and Blackberry users, who can enjoy all of its standard features such as, time tracking, task management, and the built-in messaging tool to download files and keep colleagues updated. ProWorkflow is also an open API system, which means you can connect it to virtually any third-party system or business application. If you want to try out the key features of the software the vendor offers a great free trial you can check out. You can easily sign up for ProWorkflow free trial here.

8. dapulse

dapulse is an intelligent communication and collaboration solution you can use to get your team members working in sync in one place. This system streamlines contributions and discussions, and keeps all team members in the loop to ensure high-quality performance. The best part of daPulse is it shows progress in a comprehensive manner, allowing all employees to track the health of common processes, and motivating them to contribute their best.

End users will find dapulse’s collaboration interface to be neat and easily understandable. Its design is based on social networks as everyone is given a profile and they can effortlessly interact with others. The learning curve is very short and the company also provides training materials to assist beginners. Top features of dapulse include email updates, email notifications, easy communication, easy collaboration, and an execution board with big screen display.

Using dapulse, you can easily be invited or subscribe to boards and issues, follow colleagues’ profiles and performance, and contribute even when not asked to do it. The rationale behind this option is to streamline end-client service, and to keep even decentralized and remote teams connected at any point of time.

You can also check the product’s free trial, and experience firsthand how it can improve the performance of your team.

9. Comindware Tracker

Comindware Tracker is a web-based workflow software solution designed for business process automation and optimization. The good thing is you don’t need IT resources for workflow setup. Your company’s end-users can modify data, forms, and workflows with drag-and-drop simplicity.

What is special about Comindware Tracker? It is a non-coding workflow software system that can be leveraged for automation of business operations, modeling and management of business processes, and to boost productivity. You don’t need IT specialists for the job as even lay users can design, run, and modify workflows using the drag-and-drop interface.

With Comindware Tracker, you can create web forms and collect essential information during workflow execution. On top of that, you can automate business operations and enhance workflow speed and transparency. The app also offers extended reports and notifications. Another advantage is you can collaborate on tasks and workflows with your team members directly from your Outlook. You can eliminate unstructured group chats and emails, and ensure complete traceability of the business context.


TRACKVIA is a workflow and app development platform that helps organizations efficiently and rapidly track, manage and automate critical business processes as well as operational workflows. It makes it easier for the staff to accurately collect data, analyze it in real-time and take appropriate and immediate actions via automated tasks, alerts as well as emails.

The built-in business intelligence features also allow management to make more informed and smarter decisions and helps them visualize the workflow data in real-time via graphs, charts and more. This helps in early identification of problems and bottlenecks, enabling staff to take early action and increase productivity. The proprietary workflow-engine works well to automate workflows, tasks and alerts. It can also automate steps via event or data based triggers for specific processes.

11. CANEA Workflow

Businesses can use CANEA Workflow to create executable processes that give them better control and management of their procedures. The system helps to automate processes and ensures handover is done properly and with the correct information. Plus, it offers an insightful overview of processes in real time, with transparent charts and reports to help you make smart decisions.

With CANEA Workflow, you can improve processes with support that is constantly being adapted to changing requirements. On top of that, the app automates, quality-assures, and speeds up the company’s administrative case processes. Plus, you can use the robust design tool to easily define and deploy processes as per your preferences. The big advantage is you get all case management in one single solution.

CANEA Workflow can be easily customized as your processes change over time. You can change all form layouts, configurations, and rules for processes yourself, without needing assistance from IT or the supplier. On top of that, you can easily deploy new processes when necessary. For these reasons, the system is used by hundreds of organizations in multiple industries.

12. Process Street

Process Street is a workflow and process management solution that offers a simple yet robust way to manage recurring procedures and checklists in the business. It is considered one of the simplest ways to manage recurring workflows for any team in a given business environment.

Businesses can use Process Street to build and track their processes using superpowered checklists for better scaling and minimal errors, and also save money at the same time. The app enables teams to create simple recurring checklists, collaborate on them, and monitor as they’re completed. Plus, it offers advanced permissions, automation, and reporting to help businesses to do more.

Top features of Process Street include data protection, instant visibility, activity feed, regular workflow scheduling, rich content and media, and capture of structured data.

13. Flokzu

Flokzu is a cloud-based workflow management and automation system that helps you optimize your business workflows. You can streamline your business operations and save money, time and other resources that you can use for important work. Flokzu is an ideal solution to organize, centralize, and speed up tasks related to contracts, document approval and management, due diligence and compliance, purchase requests, expense reporting, customer complaints and more.

You can use Flokzu to optimize your workflows and set your recurring tasks on autopilot, which gives you more time to work on important matters. In addition, the app integrates with more than 700 widely used business solutions via Zapier. This means you can use Flokzu alongside your existing business platforms such as Evernote, Dropbox, Stripe, and Salesforce.

14. Cflow

Cflow is designed to optimize and accelerate one’s workflows through automation. This cloud-based business process management and workflow automation platform provides users with a number of customizable options, granting you the flexibility to build custom workflows based on your unique processes. Cflow provides you with pre-built templates for easier and faster implementation without having to deal with coding. Because of its ease of use and intuitive interface, even novices can build detailed workflows within a few hours.

Being a cloud-based platform, you can view your operations on any device. To ensure the safety of your data, Cflow utilizes a secure data encryption. Data backups are also performed regularly as a precautionary measure and to give users peace of mind.

15. Intellimas

Intellimas allows businesses to modernize the way they manage data by removing the hassle of managing multiple spreadsheets while offering more functionalities offered by conventional spreadsheets. Intellimas accomplishes this while retaining the familiarity and much-beloved features from spreadsheets. Simply put, Intellimas transforms the way businesses handle their data so they can accomplish their tasks in real-time in a much simpler environment.

Because Intellimas allows businesses to store all their data on a single platform, they can integrate all their data and methodology in their existing workflow so employees can work faster and better analyze and calculate data. This allows for better data analysis, utilization, and collaboration. Through this platform you can neatly categorize your data and delve deeper for analysis.

Category: B2B News


  • There is another workflow application which is Sipexa Flow.

  • Avatar Darwin Vasquez says:

    Great list! But would’ve been nice if you can include Tenfold. We’re using them to connect our CRM (Hubspot), phone system (Broadsoft), and a bunch of other apps so everything we need is displayed in a single, functional dashboard. We also didn’t have trouble integrating our existing systems with new ones because their team finished setting everything up within an hour. Less downtime for our team, more points to efficiency.

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