• Home
  • B2B News
  • 15 Best Workflow Management Software Solutions

15 Best Workflow Management Software Solutions

Category: B2B News
What is the best workflow management software?
The best workflow management software is The application excels in workflow customization that offers complete visibility into projects, streamlining the way you manage multiple processes. Project members are given a total view of project progress so that everyone stays in the loop. Additionally, features such as project tracking, goal prioritization, outcome review and results analysis give you a complete roundup of tools that are crucial to finishing deadlines on time.

For businesses whose performance depends on the production floor, smooth workflows are of great importance. Failure to achieve optimal workflow could result in productivity and quality problems, which in the long-run could negatively impact profits. If you’re still into workflows that rely on manual processes, then it is time you invest in a comprehensive workflow management solution. With the tool, processes that once run out of control and cost you hours of sleep are reined in, with each step easily evaluated to see how they align with your project targets and overall business objectives.

In this article, we present the 15 best workflow management software solutions to save you the trouble of doing it on your own. The list is based on how your business stands to gain from the applications’ myriad benefits, foremost of which is by helping your organization manage and automate standard processes. Mind, too, that you can even improve your content marketing using these platforms. Note how they invariably save on cost and time, error reduction and task management. If it would help you clinch that final selection, also consider how the vendors handle support and incorporate the best technologies as they emerge.

workflow management solutions

Workflow management software solutions have changed the way organizations handle their processes, making previously tedious tasks easier to accomplish while ensuring high levels of productivity and accuracy. They are most of the time part of most top project management suites.

Workflow management software benefits are anchored on automation with artificial intelligence leading all other technologies. The continued increase in the use of AI is seen to positively impact the global economy, which is expected to expand by $16 trillion by the year 2030 from AI use.

A very beneficial attribute of AI, meanwhile, machine learning has been improving a wide array of processes, most notable of which is the way it has taken natural language processing to new heights. At this rate, breakthroughs in language generation and speech recognition will not be as far-fetched as previously thought.  But enough of this technology talk, even your average workflow management tool’s basic feature can benefit your company in ways you never would have thought.

However, with all the promise of organizational and financial benefits that workflow automation holds, many continue to shy away from the technology, many of whom have expressed worry over job cuts that could come with widespread automation. And they have reason to be as a study has revealed that job cuts from AI use could reach 3% in 2020 but could skyrocket to as high as 30% by 3030.

1. dashboard example

Essentially a collaboration and communication platform, is a major player in the collaboration and communication apps market. It is basically a data hub, which syncs all your information while enabling team members to put their heads together and come up with sound decisions.

This robust piece of software can collate and display information related to project progress, keeping team members updated on the status of their projects. It likewise provides members with the needed incentives to carry out task assignments.’s interface is reminiscent of those of social media platforms in that it displays profiles in a similar manner and lets users communicate with one another. This makes the app quite easy to use, requiring no special training at all. However, the vendor provides first-time users with training materials in the form of training videos available through its website and YouTube channel.

The vendor has an appealing free trial where you can tinker with the features at no cost. You can sign up for free trial here.

An award given to products our B2B experts find especially valuable for companies won our Expert's Choice Award for 2018

Our score
User satisfaction

Apart from those mentioned, also comes with a powerful scheduling feature, which can be used in both project and task management, effectively eliminating paper-based processes. It also ensures a high level of accuracy as errors from manual data entry are minimized. The system, in a nutshell, combines collaboration functionalities with project management to speed up key processes.

2. Wrike

Wrike dashboard example

A powerful workflow management tool, Wrike helps you in the creation of workflows that can provide you with a total view of your projects. It accomplishes such by the creation of four task status groups namely, active, deferred, completed and canceled. This results in more streamlined management of multiple projects.

The tool gets rid of the need for status meetings by giving all team members a clear view of task or project progress, regardless of its status. You get automatically notified of critical tasks, allowing you to keep tabs on them. These notifications can be toggled on or off, depending on your preference. To help you keep track of your projects, the system lets you create timelines while allowing for goal prioritization, outcome reviews and results analysis.

You can use all the features for free for a period of time to see if the software matches your needs. Simply sign up for Wrike free trial here.

You get absolute visibility over each task/project using a singular platform and a single status for each workflow group using the app’s default workflow. Custom workflows can likewise be created, which display ideal team processes. Reporting is also a strength as the software drills down into data in an instant. It automatically generates reports, which can be updated with available data.

3. bpm’online studio

bpm'online dashboard example

bpm’online studio is a complete workflow management suite that allows users to test, control, and improve their diverse operations. The vendor is best-known for helping businesses adapt to market changes, keep alterations in the loop, and adjust to trends as they’re approaching. You can check the product’s free trial, and experience firsthand how it can improve the performance of your team.

The interface is highly interactive, and helps users focus on metrics that are genuinely important to them. In a social networking-style, bpm’online studio handles leads, sales, and accounting operations, giving you an appealing and very compact unit to manage all aspects of your business. You will also like how this system empowers file sharing and communication and joins departments on common operations to ensure there are no mistakes or inefficiency.

You can easily sign up for bpm’online studio free trial here.

All functionality is customer-focused and built to suit different industries: the system uses a WYSIWYG process designer to moderate operations, and make them brand-centric regardless of their importance and complexity. Alongside customization and open configuration, the system offers two deployment options for users to choose from (cloud hosting and on-premise deployment). Another distinctive advantage is that the product is fully responsive on mobile devices, meaning that you can alter important processes even when not in the office.

Last, but not least, bpm’online offers a flexible, quote-based pricing scheme, which means that plans are tailored individually, and with the intent to suit specific needs and budget capacity.


KiSSFLOW dashboard example

KiSSFLOW is a cloud-based solution that helps users easily design, create, and customize business apps. It takes a lightweight approach to BPM and places the power of creating workflows back in the hands of users who understand the issues best.

KiSSFLOW offers about 50 pre-installed business apps such as vendor payment, mileage reimbursement, purchase orders, employee onboarding and more. You can either install these applications and edit them to suit your needs, or you can build your own from scratch. The business app also includes a form to capture data, a workflow with a sequence of human and system tasks, notifications, and reports.

You can easily sign up for KISSFLOW free trial here and get to know the features firsthand at no cost and without commitment.

KiSSFLOW boasts that it has more than 10,000 customers across 121 countries including top brands like Flipkart, Danone, Michelin, Sysco, Dominos, and Pepsi. It also has a large SMB market base. Finally, the vendor offers support for Spanish and Portuguese languages.

5. Project Manager

Project Manager dashboard example

Cloud-based project management software mixes collaboration apps with scheduling and project management features to help teams get a better handle on their projects. This versatile tool can be used to manage projects, big and small and allows you to conduct them in stages. You can do this using the wide array of tools that come with the software, helping you complete and deliver projects on time.

With ProjectManager, you can plan projects, assign tasks, monitor progress and allocate resources and assets–using a single dashboard. You can track and manage any task down to the last detail with the system providing updates in real time. It has a drag and functionality that makes scheduling a breeze. You can change due dates, comment on tasks and even attach files when needed. The platform essentially takes project management to new heights, allowing you to keep the competition at bay.

The vendor offers a comprehensive free trial to get you up to speed with the features. You can sign up for ProjectManager free trial here.

Another nifty feature that would surely benefit your organization is ProjectManager’s ability to come up with a comparison between actual and planned progress. This gives you the opportunity to see how your team is performing relative to project progress. This way, you can make the necessary adjustments in areas where they are needed to ensure timely project completion and delivery. With the platform’s wide array of tools, you’ll be able to handle just about every area of your projects.

6. Backlog

Backlog dashboard example

Project management software Backlog was built specifically for app developers. This tool covers practically all aspects of software development, including development, design, marketing, IT and production. It is typically deployed via cloud but users also have the option of going for an on-premise version.

It can be said that Backlog is a total project management platform, able to boost collaboration, communication and coordination between non-tech team members and developers. The software keeps all your tasks in a single location while being able to assign the same to other teams. Project progress can also be tracked by the system while feedback can be sent to members easily.

Should you want to investigate the platform firsthand, you can easily do so when you can sign up for Backlog free trial here.

Using Backlog, you get to have a clearer view of your projects while team productivity gets better using progress reports generated with the use of Burndown and Gantt charts. You can even come up with your own repositories within the solution using Git. Team collaboration gets that needed boost, allowing you to easily address bugs. This is done through a commenting feature that comes with the tool.

7. Intervals

Intervals dashboard example

Intervals is a tool that mixes task and time management to help small businesses better manage their projects. It allows project managers to track productive work hours and assign tasks while letting them handle any project area without ever leaving the system. You can keep tabs on your billable hours using its task monitoring feature, resulting in more revenues.

Intervals is also known for its powerful project and client management functionalities, along with its robust analytics, tools that can be configured to streamline all project processes. Project team communication likewise gets a facelift using the app as it comes with collaboration features. With these functionalities, you can be sure that your team is always on the same page and even be able to monitor project progress for individual members.

If you want to check its comprehensive feature set you can easily sign up for Intervals free trial here.

The platform is not your typical project management solution, it comes with all the tools that you need to plan, execute and deliver all your projects on time. These include client management, document management, and work requests, to name a few. It even allows you to approve timesheets and create invoices. Support is quite excellent, with the vendor providing any client with all the help they need to maximize the use of the system. The software is being marketed in a variety of pricing models, which comes in bundles for specific business sizes and types.

8. Nintex

Nintex dashboard example

Nintex provides workflow automation solutions for companies. It is rated as one of the world’s leading workflow companies and it automates the processes of widely used collaboration and content management platforms, linking cloud workflows, on-premise systems, and mobile users. Businesses can use this solution to automate their business processes easily and quickly.

What makes Nintex a top workflow management software solution? To start, it enables you to easily streamline processes, integrate content, and empower employees wherever they are located. The app sports a people-driven design and offers people-friendly participation to improve processes – both simple everyday ones to complex elaborate procedures. The best part is you can work with content no matter what or where it is, and route it to the right recipients.

Nintex offers flexible pricing schemes that can be afforded by most businesses and they are sure to get good value for their money. Small, medium, and large enterprises can use this app to understand and automate all processes.

9. Zapier

Zapier dashboard example

Zapier is an online solution that connects various applications together to automate workflows easily to boost business and personal productivity. It uses a robust technology to automatically move data between different web apps, so users can focus on important issues. The goal is to enable companies to create systems and processes that let computers and humans do what they are best at doing. Zapier offers the right tools to enable users to accomplish more with less work.

What makes Zapier a popular and unique app? Zapier also offers a lean but capable dashboard that lets you manage your apps and zaps easily. There is no need to wait anymore for app developers to build integrations. There is no need to avail the services of more expensive freelance programmers or unreliable interns. And because of the technology the service is built on, lengthy deployment times are also a thing of the past now.

You also get access to connected accounts, dashboards, import/export via Google Sheets, task history and more. Plus, the vendor offers flexible pricing, either free or affordable for the budgets of small and medium-sized companies.

10. QuickLaunch

QuickLaunch dashboard example

Single sign-on service QuickLaunch is a platform that allows you to sign in to your devices and launch numerous web apps without the need to reenter your credentials. With the system, you no longer have to create and commit to memory passwords, which often need to be changed. It boasts of impeccable security so that you can rest assured that your account cannot be breached by external parties.

The absence of the need for passwords and usernames means that efficiencies and productivity get that much-needed improvement. What makes it even better is that the software can be deployed via cloud or on-premise, making it popular among businesses, governments and the academe. Using QuickLaunch gives you fast access to key apps to accomplish work much faster and more accurately.

A singular click-through allows you to access all your programs, using but a set of credentials. If ever you lose your password or username, the system’s password manager feature will recover them for you. This tool can retrieve even expired passwords, which are also regularly updated by the system. Having problems with user identification? QuickLaunch’s Identity Provider will help you manage restrictions, permissions and user access.


APIANT dashboard example

Workflow management system APIANT is designed to help cloud solutions and dedicated platforms integrate with pre-defined connectors. Favorite apps can be connected easily as the tool comes with ready-made templates. In case an integration is not available in its library, you can make your very own connector using its Assembly Editor or request the vendor to build you one.

APIANT is likewise a cost-effective solution, eliminating the need for professional help when transferring info in between platforms. The process is fully-automated, allowing you to focus on improving your workflows using data generated by the system.

The platform can connect with most systems currently available while ensuring you have complete access to all your programs. This means that any change made to a system is reflected by the app on the other end of the line. APIAN can be deployed on-premise, via cloud or through a dedicated server. Its connectors library receives constant updates, making available requested app integrations.


TRACKVIA dashboard example

TRACKVIA is a workflow and app development platform that helps organizations efficiently and rapidly track, manage and automate critical business processes as well as operational workflows. It makes it easier for the staff to accurately collect data, analyze it in real-time and take appropriate and immediate actions via automated tasks, alerts as well as emails.

The built-in business intelligence features also allow management to make more informed and smarter decisions and helps them visualize the workflow data in real-time via graphs, charts and more. This helps in early identification of problems and bottlenecks, enabling staff to take early action and increase productivity. The proprietary workflow-engine works well to automate workflows, tasks and alerts. It can also automate steps via event or data based triggers for specific processes.

13. Turbonomic

Turbonomic dashboard example

App testing platform Turbonomic is a system designed to help app developers measure performance metrics. It covers a number of app development areas such as system bugs, compliance and consumption and modifications. Resource allocation and deliverables management are also improved while letting you enjoy additional flexibility by providing a virtual cloud solution.

The software is highly recommended for members of the financial and banking, pharmaceutical, healthcare, government and media sectors, among a host of others. Turbonomic pretty much boosts app performance by offering an environment where self-management is promoted. It can handle any complexity associated with hybrid cloud platforms by acting on real-time information.

14. Process Street

Process Street dashboard example

Process Street is a workflow and process management solution that offers a simple yet robust way to manage recurring procedures and checklists in the business. It is considered one of the simplest ways to manage recurring workflows for any team in a given business environment.

Businesses can use Process Street to build and track their processes using superpowered checklists for better scaling and minimal errors, and also save money at the same time. The app enables teams to create simple recurring checklists, collaborate on them, and monitor as they’re completed. Plus, it offers advanced permissions, automation, and reporting to help businesses to do more.

Top features of Process Street include data protection, instant visibility, activity feed, regular workflow scheduling, rich content and media, and capture of structured data.

15. Flokzu

Flokzu dashboard example

Flokzu is a cloud-based workflow management and automation system that helps you optimize your business workflows. You can streamline your business operations and save money, time and other resources that you can use for important work. Flokzu is an ideal solution to organize, centralize, and speed up tasks related to contracts, document approval and management, due diligence and compliance, purchase requests, expense reporting, customer complaints and more.

You can use Flokzu to optimize your workflows and set your recurring tasks on autopilot, which gives you more time to work on important matters. In addition, the app integrates with more than 700 widely used business solutions via Zapier. This means you can use Flokzu alongside your existing business platforms such as Evernote, Dropbox, Stripe, and Salesforce.

What To Look For In A Workflow Management Tool

Workflow management solutions continue to gain prominence among companies who want to stay ahead of their competition. This is evident in the fact that many businesses have expressed intention to invest more on these platforms. There’s a vast selection of workflow software out there, making the task of choosing one a tad difficult. While it is true that a lot of factors should be considered, taking into account a tool’s features still tops the list. Here are some of the functionalities you should look for in a Workflow management system.

Access Control

Not everyone should be able to access workflow phases, specifically those who have no involvement in them. Access control is a must for any system with a special focus on user responsibilities. User roles should also be subject to reassignment by project managers when necessary.

Form Pre-Filling

Because many such apps are designed to automate repetitive processes, support for pre-filled forms should always be present. This prevents form duplication, not to mention saves users valuable time.

Graphical Modeling

A pre-requesite to process streamlining, graphical modeling is another feature you should look for in a workflow management system. It basically defines resources, anticipated outputs, individual and departmental roles and activity definitions. Being able to view these helps managers keep your whole team in sync.

Workflow Management Flexibility

The ideal software should be able to offer flexible workflow patterns. This allows you to come up with custom design workflows in accordance with processes.

And there you have it, our 15 best workflow management software solutions. You can now go ahead and shop for one. But make sure that you take into account your needs before committing to a vendor. If you choose to, you can opt to look at business process management software benefits, which are quite similar to those of workflow management platforms or you can give our top choice a try and see if it fits the bill. You can easily sign up for free trial here.

By Nestor Gilbert

Senior writer for FinancesOnline. If he is not writing about the booming SaaS and B2B industry, with special focus on developments in CRM and business intelligence software spaces, he is editing manuscripts for aspiring and veteran authors. He has compiled years of experience editing book titles and writing for popular marketing and technical publications.

Darwin Vasquez says:

Great list! But would've been nice if you can include Tenfold. We're using them to connect our CRM (Hubspot), phone system (Broadsoft), and a bunch of other apps so everything we need is displayed in a single, functional dashboard. We also didn't have trouble integrating our existing systems with new ones because their team finished setting everything up within an hour. Less downtime for our team, more points to efficiency.

Reply to this comment »
Aytac TOKATLI says:

There is another workflow application which is Sipexa Flow.

Reply to this comment »

Leave a comment!

Add your comment below.

Be nice. Keep it clean. Stay on topic. No spam.

Back to

Why is FinancesOnline free? Why is FinancesOnline free?

FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.