Best Apps to Create Forms in 2025

If creating forms has become a tedious, frustrating process in your organization, it’s time to harness the power of apps to create forms. With them, you simply generate the fields following well-defined specifications and the applications will automate the rest for you. You labor once and the next time you need them, you have one at your disposal faster, easier, and as accurately as you first made them.

Navigating through apps to create forms is easier said than done. In the first place, you will be looking at tons of them. Then, you would have to research their features and pricing to match your goals and budget. If you’re lucky, you can come up with a shortlist of candidates, perhaps five of them. The tough part comes down to bringing the options down to the last two.

Before finally settling on one, your best course of action would be to compare them via their free trial option. You involve the people in your organization who would use the apps and let them run the test and give their recommendation at the end of the trial period. This would give your choice a solid footing and ensures every user is on the same page.

For starters, you could check out the top apps in this category: KiSSFLOW, ProntoForms, and FORM.com. They are certified by many users, with pricing plans that scale well to the needs of an organization.

You would be wise to inquire from the vendor if it has an app to create forms specifically tailored to your industry type. As with many vendors, the apps should work for the following:

• Small businesses
• Medium-sized businesses
• Large corporations

• KiSSFLOW. A workflow creation and automation software at heart, KiSSFLOW has form integration at its core. It allows users to set up forms for capturing high-value data, create them with powerful templates, as well as manage and automate them for a seamless process.
• ProntoForms. It’s an app designed to work with field teams using their mobile devices. With the tool, users can easily access and deploy mobile form apps without needing to learn complex coding.
• FORM.com. This app lets you dispose of all your paper forms in exchange for cloud-based, mobile-device-empowered form tools. It helps with workflow automation while ensuring accuracy at every stage.
• Pardot. From the behemoth Salesforce, this app is for you if you need sophisticated landing page forms to capture visitor information, increase lead generation, and convert visitors to buyers.
• Jotform. This will be your choice of form creation and automation tool if you generally abhor complicated dashboards in favor of friendly, drag-and-drop GUIs. Its form builder lets you do that and more for creative and personalized forms.

You will find apps to create forms for field teams, websites and landing pages, and those for specific industry types. Thus, you are mostly dealing with tools to fill up electronic contracts, survey forms, contact information, and the like. The solution is spurred by the need to address various business needs without resorting to the use of paper.

• Autofill: Default values are programmed to complete any given set of fields. It is one of the major benefits of forms automation software.
• Form conversion and generation: It lets you work with your existing printed forms. You simply scan them and convert them into digital files. The apps would also let you work from scratch or modify built-in templates as you go.
• Offline access. While the providers of forms automation systems are cloud-based, you can expect the forms to work even offline. The systems will simply sync with your accomplished forms with the connection resumption.
• User permissions. A crucial component of forms solutions, it allows IT administrators to limit form access privileges to any personnel.
• Transparency and improved audit trails. One of the major features of apps to create forms, it allows teams and managers to go through files easily for audit and inspection purposes.
• Digital signature. Forms applications let you dispense with the hassle of soliciting physical signatures with a digital signature feature. This is essential for businesses that need constant approvals, validations, and reviews.
• Faster, easier workflow. Paperless forms, digital signatures, and secure access all ensure that teams can collaborate quicker and better with apps to create forms.
• Unified storage. Forms automation software solutions let you store documents in a centralized location, eliminating the headaches of siloed files for faster transactions.

• Streamlined forms processing. With clean, clear, easily customizable, and accurate forms, organizations can efficiently go about audits, reviews, approvals, and signatures in shorter times than they could do with paper-based forms.
• Optimized data entry. Updating forms to the current versions is instantly possible with digital forms, unlike their printed counterparts.
• Improved efficiency. From time-saving digital capture, and conversion, to the prevention of ineligible and incomplete forms, and the acquisition of useful reporting for better insights, digital forms ensure that teams work with more efficiency where forms are concerned.
• Cost savings. Digital forms eliminate the need for vast spaces with all the filing cabinets, towering paper piles, printers, papers, postage, and other costs associated with paper-based forms.
• Environment-friendly. With digital forms, organizations help with growing ecological concerns. Less paper means fewer trees are cut to produce paper forms.
• Smart reporting and analytics. Digital forms and workflows allow for transparent data that could be analyzed to improve processes all around.

• More workflow automation. With the use of AI and machine learning increasing in many processes, form automation is projected to grow with the overall trend. Industry observers predict a marked increase in form automation in rental application reviews, client onboarding, approval templates, and reimbursement requests, among others.
• Increased use of mobile forms. Field maintenance, sales, insurance, and real estate industries are projected to use increasingly complex forms on top of the usual approval forms. This is encouraged by better mobile processing and internet speeds.
• Incorporating rich content in forms. With the growing push for better user experience, interactive content and animations should make it easier to handle complex forms.

Lack of user support. If the target users were not involved in the selection and trial phases of the decision to invest in apps to create forms, it might be hard to get them on board to accept the eccentricities of the chosen forms automation platform. This could mostly be due to the software solution being hard to use and similar issues.

Cost. This will mostly matter to individual entrepreneurs, freelancers, startups, and small businesses whose ideal platform costs more than they could currently budget for. Down the road, they might also find that migrating or scaling up/down has its own cost that they have not adequately accounted for.

Apps to create forms may be deployed in the following ways:

Cloud-based vs. on-premise: With disparate field teams and different branches and remote teams, cloud-based deployment makes more sense. On the other hand, working with large teams in one location and piles of forms makes on-premise installation a reasonable option.

Perpetual license vs. Subscription: With SaaS tools, subscription is the norm. It lets users and organizations pay only for the features they like and scale up or down as they go. A perpetual license could be more cost-effective for large enterprises and organizations, eschewing monthly payments for a one-time license.

Best-of-breed suite vs. Integrated: If you need purely apps to create forms and their specific capabilities, a best-of-breed offering is what you need. If you need other functions to go with form creation and distribution, an integrated package should make more sense.

With the several types of apps to create forms in the market, you might find it confusing which ones to invest in. To help you with the decision, here are some of the steps that you can take:

1. Determine the specific needs of the users in your organization and match your selection with these needs.
2. Take advantage of the free trial and demo offers by the vendors. This should give you a clear picture of how the apps would work for your organization in realistic settings.
3. Involve the actual users and stakeholders in the selection and trial steps. After all, the application is only going to be as good as the users who will actually work with it.
4. If you foresee your organization growing in many respects, your best bet would be a cloud-based solution that allows you to scale as you go.
5. Have a clear picture of the capabilities of the app to create forms in terms of ease of use, flexibility, automation function, customization, and integration.
6. Narrow down until you arrived at the best option that every one involved agrees on.