Best Backup Software for Enterprises in 2025

Large enterprises cannot afford to go unprepared against system crashes, cyberattacks, disasters, hardware failure, and other unforeseen system-wide failures. These scenarios can compromise operations, transactions, and, ultimately, your financials if left unchecked. Hence, big companies turn to backup software for enterprise to protect their business. This buyer’s guide will walk you through the basics of backup software for enterprises to help you choose the best software based on your requirements. We have also listed some good backup software for enterprise solutions, so feel free to explore them as your benchmarks to shortlist your options.

To begin your search for the best backup software for enterprises, we recommend you start with the free trial plans or demos provided by leading backup software vendors. In doing this, you will be able to try each platform, evaluate features, compare functionalities, and identify which one will meet your specific requirements. You can check these leading enterprise backup software for their trial offerings: NinjaOne, MSP360 Managed Backup, VMWare vCenter Server, BDRSuite, and Avamar. We recommend that you try these applications as they have high rankings in our backup software enterprise software reviews.

• Small and medium-sized companies: Backup software will help mid-sized companies in managing and storing data to avoid unnecessary interruptions and downtime in case of a data breach.
• Large companies: For large enterprises that store huge amounts of data, having robust backup software is important to secure everyday workloads. Backup software keeps a complete copy of all workloads which is critical to maintaining uninterrupted operations.
• Nonprofit organizations. Large nonprofits need to back up their data to ensure that projects and initiatives will be seamlessly implemented. Having a backup also enables them to continue operations and extend support to vulnerable groups as needed.
• Public sector agencies. State and local governments, including their agencies, will benefit from using backup software because the public sector relies on IT infrastructure to be able to deliver essential community services.

• NinjaOne. Formerly NinjaRMM, NinjaOne is an IT management software that provides robust tools for monitoring, management, patching, backup, and automation for improving IT service delivery. This backup software is ideal for enterprises as it effectively implements security controls that meet the security guidelines associated with PCI DSS. HIPAA, and GDPR.
• MSP360 Managed Backup. MSP360 provides a powerful cross-platform backup and disaster recovery for enterprises. It enables a comprehensive data protection strategy that leverages the public cloud through centralized management, monitoring, and reporting.
• VMWare vCenter Server. The backup software for enterprise offered by VMWare vCenter Server provides a central platform for monitoring and controlling vSphere environments. It provides visibility across hybrid clouds and enables simplified and efficient management at scale.
• BDRSuite. Offering a suite of tools for backup and replication, BDRSuite keeps data centers, SaaS applications, endpoints, and cloud workloads backed up at all times. Covering diverse workloads, BDRSuite provides reliable data protection through instant recovery and resilient change tracking.
• Avamar. For physical, virtual, and cloud environments, Avamar provides fast and efficient backup and recovery operations. This backup software for enterprises is multi-cloud enabled and offers broad protection for a wide range of applications.

Enterprise backup tools are typically classified into four types:

• Disk imaging: This type of backup software creates a copy of the entire physical disk or disk partition. Also known as the “bare metal backup” type, the disk imaging type of backup allows you to quickly and easily make a complete copy of your computer’s hard drive.
• File-based data backup: Operating at the file-system level, this type of backup creates copies of individual files and folders. This solution provides very granular restores and provides an easy way to back up all or just a part of your data.
• File synchronization: This backup type ensures that all backups are stored in two or more locations. All changes, file deletions, and file revisions are synchronized in real time across all locations.
• Backup as a Service (BaaS): Data backup providers offer this type of backup service where subscribers are given backup, storage, and recovery services. BaaS makes it easier to manage off-site data storage through automation, encryption, and versioning tools.

Based on our detailed evaluation, the following features should be present in every backup software, enterprise as the intended user:

Verification mode

This feature ensures that stored files are not corrupted. Power failure, computer virus, or interruption during the backup process are just a few of the reasons backup data gets corrupted. Verification mode ensures that all files are checked before and that all files match after a transfer.

Backup scheduling

Consistent backup through scheduling is an important feature because data is often altered and updated. Especially for critical assets, regularly scheduled backup is crucial. Network administrators typically set this during business downtime, but there are platforms today that can do backup during business hours with minimal interruption.

Security

Backup software should also ensure data security and compliance for the enterprise. Aside from secure data backup and recovery, your backup software must protect all data from unauthorized and unlawful access. It must also provide effective endpoint device protection through encryption.

Remote Backup

Data management requires tools that can keep data safe and secure regardless of location, which makes remote backup an essential feature for enterprises. This feature ensures that remote and distributed workers can confidently create and share data as network administrators execute backup from a central location.

• Shortens downtime. As data storage becomes more complex, backup software ensures that all vulnerabilities are covered. The complete backup and instant data recovery function minimize downtime in your business operations.
• Automates backup processes. Performing regular backups for critical data is important but can be easily overlooked. Automation in backups software keeps all data protected all the time.
• Ensures fast data recovery. Using backup software for enterprise minimizes disruption in the event of malicious attacks. Scheduled backups facilitate quick recovery of data anytime.
• Protects data. Having a backup system in place mitigates the risks associated with cyber attacks. With backup software, you are confident that your workload is protected and you do not need to start all over again in case of outages.

Increase in the use of deduplication 

Data deduplication refers to the process of analyzing data to identify duplicate byte patterns. As the ability of modern technologies to deliver large amounts of data continues to grow, backup systems will also require larger storage space. Data deduplication is able to address this by reducing the amount of data that needs to be stored and at the same time ensuring accuracy and completeness in backup files. The adoption of this technology is increasing as it helps enterprises deal with rapid data growth.

Growing adoption of automated storage tiering 

Storage tiering involves different tiers of solid state devices (SSDs) from high-performance write optimized to lower-cost alternatives. The objective of this backup software trend is to support all data storage needs in a cost-effective manner by using SSD, HDD, and tape. Storage tiering is generating big growth as users realize that all tiers and formats remain important and useful in data storage.

Protection of services is becoming a top priority

As managed backup becomes popular, data protection has also become important in the data backup strategy of enterprises. Increasingly, service level agreement (SLA) between backup service providers and companies highlights data administration, monitoring, and management that secures the continuity of business operations and services in the event of an outage. This means that the backup strategy is no longer limited to physical infrastructure but to intangibles as well.

Corrupted and incomplete backup

In any data storage platform, there is a potential failure to keep an accurate backup of all workload and data. This happens when the data becomes corrupted due to a number of factors such as virus attacks or interruptions during the backup process. When left unchecked, this potential issue could affect your operations and lead to prolonged downtime.

Backup process interrupting workflow

Backups are usually scheduled during off-peak business hours. However, creating a backup for large amounts of data would consume a lot of time, and may sometimes interrupt or slow down work processes. Consider the type of technology that you will be using so that processes are consistently optimized.

Technology obsolescence

Technological advancements facilitate the creation of new and more modern backup platforms. Compatibility becomes an issue when migrating to a newer technology. Ensuring seamless transfer of your data should be a priority so as not to compromise your backup strategy.

Backup software for enterprises offers premium tools for securing business continuity in the event of an outage. The number of desktops and servers, the types of applications used in your company, as well as the specific type of backup that you require, will determine the overall cost. As such, you can expect to pay up to $10,000 a year. Vendors typically offer flexible payment options either monthly, annual, biannual subscriptions, or three-year plans.

The best enterprise backup software minimizes downtime. Lost revenue and decreased productivity could result in significant losses to companies due to data center interruptions. When your services become unavailable, loyal customers can easily transfer to another supplier.

• $200,000 is the estimated hourly cost of downtime for business-critical apps
• $33.6 million is the average annual cost of downtime tied to cyber security attacks

As threats are getting exponentially more sophisticated, getting the most effective data security platform becomes an organizational imperative. As a result, businesses are ensuring that specific cybersecurity practices are in place.

• 54% of businesses with 500 or more employees prioritize data security monitoring and analytics
• 58% of businesses with 100-499 employees have threat intelligence and incident detection and response on top of their cyber security practices
• 47% of businesses with less than 100 employees are focusing on workforce assessment and education, security monitoring, and analytics