Best EHS Compliance Software in 2025

Environmental, health, and safety (EHS) compliance software, as the name suggests, aids organizations in complying with EHS standards set at the local, national, and international levels. It is a solution that has become an essential part of the equation for many companies. But with a plethora of choices out there, how do you decide on which EHS compliance software solution to implement in your organization?

In this buyer’s guide, you will find out what to look for when assessing EHS compliance applications. This also includes what to avoid. Further, you will discover what benefits you will gain from using one and other pertinent information.

Before you dive into an agreement with a software solution provider, check products out first using free trials. You can also get in touch with vendors for a demo. Doing so will allow you to test drive or have a closer look at their products’ features. In this way, you can make an informed decision on whether an app meets your requirements. You can start with the following leading EHS compliance software that offer free trials: BasicSafe, EHS Insight, Quentic, Intelex, Donesafe, and Cority. These solutions have received high marks in our EHS compliance solution reviews that you can peruse to make intelligent comparisons.

Apart from the above examples, there are other EHS compliance systems that provide free trials. If you’re on a budget, then you can find options that meet your requirements without breaking the bank.

You may think that only select industries need EHS compliance software. However, nearly every sector has EHS standards to meet, making this solution an indispensable tool for any company. These aid you in analyzing risks, putting in place safety policies, and performing regular equipment inspections. Nevertheless, these are the companies that commonly implement EHS compliance solutions:

• Manufacturing, mining, construction, oil, and gas – The workforces in these industries slog daily in hazardous environments. Thus, it is essential that companies have health and safety standards that can protect employees. Moreover, since they have an environmental impact, it is necessary for them to have policies that can reduce such impact.
• Food and beverage – It is imperative for companies in this sector to meet quality standards and regulations. With an EHS compliance software, they can make certain that they meet audits and material inspections.
• Utilities – Power supply providers have a great impact on the environment. With an EHS compliance solution, they can find ways to reduce their impact, such as by lowering their carbon emissions and by rolling out green projects.
• Healthcare, government, aviation, and aerospace – Organizations in these sectors carry out projects that affect people’s health and safety as well as the environment. EHS compliance software can help them in making sure that they uphold people’s safety and not have a negative impact on their surroundings.

Businesses, non-government organizations, and government units that participate in activities with high safety and health risks need an EHS compliance solution. They will find, upon implementing it, that it is advantageous because it helps track compliance. However, you need the right solution to take advantage of the benefits this kind of software can provide.

• BasicSafe: This one-stop cloud-based solution for EHS compliance reduces administrative work when it comes to EHS. It is designed particularly for high-risk sectors, including manufacturing and construction.
• EHS Insight: A web-based platform for the automation of EHS management and safety workflows. It has centralized features that help you in producing high-quality outputs.
• Quentic: This system can adapt to your company’s needs because of its wide range of applications. It is an ideal solution for organizations that deal with hazardous materials.
• Intelex: A scalable platform that can be used in many industries. It has features for risk and compliance management, which makes it attractive to companies looking for robust risk management.
• Donesafe: This solution has tools for every operational procedure. It has tools for incident reporting and compliance reporting.
• Cority: This comprehensive solution is module and enterprise-grade. Apart from EHS modules, it has quality management features as well.

• Waste management tools: These help companies in achieving their “zero waste to landfill” aspirations. They do so through features that monitor the transport and disposal of waste. Overall, management can be done from a centralized system.
• Program management tools: This solution tracks EHS metrics in real time. Additionally, it helps perform internal audits. Plus, it provides reports on-demand or on schedule.
• Reporting tools: For effective EHS compliance management, reporting is essential. These allow companies to view their compliance standing regularly to avoid mishaps that can lead to fines.
• Chemical inventory tools: Pharmaceuticals and other companies that deal with hazardous chemicals can use these tools to manage the storage, use, and disposal of such. In this way, they can avoid sanctions for violating EHS compliance regulations.

The type of EHS compliance software you need will depend on what sector you are in. To make sure you have the right one, it is a good idea to take a look at what other companies in your industry have implemented. Despite that, you still need to be prudent by researching the solution you have in mind.

• Environmental management – This feature produces reports on sustainability and compliance. With this, you can make certain that your company is in line with regulations regarding greenhouse gas emissions, and solid waste and wastewater disposal. It also helps you monitor air quality for compliance.
• Health management – This feature aids you in monitoring occupational health and industrial hygiene. Health management modules keep track of employees’ hearing and their lung capacity. And in case there are hazardous materials in the workplace, these also track chemical exposure levels.
• Safety management – In case there are floor incidents, you can log them in this module. It also aids in assessing those incidents and helps you create policies for preventive action. This offers training with regard to occupational hazards and work practices as well.
• Hazardous material management – This feature provides scientific content and safety data sheets for handling dangerous materials. Additionally, it gives you regulatory content to make sure you use and handle such materials in accordance with the requirements of regulatory bodies. 
• Risk management – If there are processes that can lead to risks, this can identify them through various methodologies. On top of that, it assists in conducting safety audits efficiently, analyzing workplace hazards, and developing crisis response plans. Plus, it tracks insurance policies to ensure that your employees and your company are covered. 

Modern EHS compliance software has advanced tools and data processing algorithms. Because of that, they can provide more accurate reports on compliance and KPIs. You can also be assured that these features have been designed carefully for health and safety compliance.

• Streamline data collection – There are online and offline forms that your workforce can use to take note of incidents. This makes for flexible data gathering so that you can rapidly respond to changes in regulations and standards in reporting. 
• Mobile productivity – EHS compliance solutions nowadays have mobile counterparts in the form of apps that are useful in managing processes and overseeing metrics while on the go. Any information you upload or change synchronizes automatically with the system so you can access them even when you switch devices.
• Consistent reports – With EHS compliance software, you can automate and improve your data collection procedures. As a result, you have higher quality and accurate data. Additionally, you can integrate historical data, which can help you make comparisons. 
• Compliance with regulations – Meeting Occupational Safety and Health Administration (OSHA) standards is not easy. But you can do it better with the help of an EHS compliance platform. Plus, you can collect data to provide accurate reports.
• Increased visibility – Centralized dashboards let you see at a glance how well your organization is keeping with compliance requirements. On top of that, there are automatic alerts that help you and other administrators stay informed on key metrics. 
• Proactive management  – Making informed decisions is part of proactive management. To this end, EHS compliance software captures data and analyzes them in real time. 

The overarching benefit of EHS compliance software is the timely gathering of data. It centralizes this as well as activities related to EHS. Thus, whenever you are looking for specific information, you can find it quickly. This also lets you see strengths, weaknesses, opportunities, and threats with regard to your policies and compliance procedures.

Greater demand for risk management

EHS compliance software solutions used to be focused on compliance only. Their features were all about monitoring environmental hazards and workplace incidents. They also had features for creating programs to ensure workplace safety. Lately, though, organizations have been calling for more risk management capabilities. To meet that need, many EHS compliance software providers are working with other firms or buying them to offer a complete suite.

The increasing popularity of cloud-based software

Organizations are now favoring cloud-based solutions. This is because they require lower upfront overhead expenses and overhead. They also have to worry less about updates and upgrades. Apart from this, companies that prefer hosting the software on-premise and backing up their data in the cloud are turning towards hybrid solutions.

Business integration

EHS is being pushed to evolve to deliver more value to businesses. This is why EHS leaders have aligned with organizational initiatives to push excellence and growth.

Transparency and disclosure

Stakeholders are becoming more demanding and want greater transparency. This is largely due to the combination of technology, legal, economic, and social forces. This is why there is a need for more effective management, improved processes, and in-depth data. Plus, insights to support decision-making have become a must.

Microlearning for bigger companies

It is not easy for large companies to continually conduct workshops and seminars. However, they need their workforce to always be informed to ensure they are safe as they go about their tasks. This is why they are implementing microlearning. This lets companies distribute information without having to pull people from work to sit down and listen to someone talk. At least, with microlearning, workers can be more engaged and can learn at their own pace. They can even review what they have previously learned to keep the information fresh in their minds.

Use of Drones 

The use of drones has become commonplace as these devices can monitor teams. This allows operators to keep watch over the safety of field agents at all times.

Though EHS compliance tools nowadays are sophisticated and can handle a host of processes, there are still issues you must be aware of when using them:

Partial compliance support

Even if they are designed for compliance, some solutions may not cover all bases. So before you sign on the dotted line, make sure the potential provider meets all the language and regulations you need to adhere to.

Security issues

While software providers are doing their best to see to it that their EHS compliance systems are secure, there could still be incidents. After all, even large companies that have top-notch security protocols have suffered breaches. This is why it is important to choose a vendor that has proven that it is capable of mitigating security risks.

Software cost

EHS compliance solutions may be costly for some businesses. So, you can start off by using free software or those that have economical plans.

These are the questions you need to ask to determine whether your organization needs EHS compliance software:

• Is my EHS team using up too much time going through spreadsheets and databases for pertinent data?
• Is it becoming more challenging to meet deadlines?
• Does my team take too long to compile reports?
• Do we not have enough time and resources to keep up with EHS responsibilities?
• Is it important for the organization to improve EHS performance and lower compliance?

If you answered “yes” to any of these questions, then an EHS compliance solution would be advantageous to your company.

EHS compliance systems can range anywhere between $10,000 and $2 million or even higher.

The number of users and features you choose are all factored into the price. Another thing that can affect the price of the solution is whether you will use an off-the-shelf system or a fully custom solution. Plus, there are other considerations such as maintenance, upgrades, and configurations.

One of the mistakes that people make when evaluating EHS compliance platforms are looking at software that is outside of their budget range. To ensure you do not waste time, discuss pricing early on. You can make a simple phone call or shoot an email detailing the number of users and other things your company might need from a solution. In this way, you can get an accurate quote. It also helps to be upfront with your budget so the vendor’s representative can be straight with their prices, too.