Best Free EHS Software in 2025

EHS (Environmental, health, and safety) management software is an indispensable tool that helps businesses remain compliant with government regulations. It ensures employee safety and helps reduce workplace accidents and health hazards. Used extensively by organizations in the industrial sector, EHS management software has the capability to monitor, track, and analyze data on accidents and incidents, ensure compliance with a web of complex legal regulations, and automate reporting and notifications.

Although there is a limited number of options in the free EHS management software category, it is essential for you to carefully choose which software product best suits your organization. You may also want to check out the free trials or demos offered by top free EHS management software providers. This can help you determine if your chosen product offers the essential features and functionalities that you can use to enhance and prioritize safety at all times in your workplace. To start your search, you can check out the following free EHS software: SafetyCulture, Capptions, Safety Champion, and iAuditor.

Regardless of which industry your organization belongs to, workplace safety is an important factor that you should consider at all times. By implementing a free EHS management software, you can easily connect all your safety management goals to a unified system. This type of software also allows you to perform equipment inspections, establish safety protocols, and analyze risk.

EHS software products are commonly used in the following industries:

• Food and beverage. Restaurateurs often need to meet industry quality standards and regulations. An EHS management software is built with an array of features that helps businesses ease audits and material inspections.
• Healthcare, government, aviation, and aerospace. Organizations from these industry sectors utilize EHS management solutions in storing confidential data securely in the cloud or on their own systems.
• Manufacturing, construction, mining, oil, and gas. To ensure the safety of employees who work in these industries, EHS management software can help enforce good safety policies.
• Utilities. One important function of EHS management solutions is monitoring the reduction of carbon emissions and other green projects. This is extremely beneficial to power supply providers that need to comply with environmental sustainability standards.

• SafetyCulture. A free EHS management solution that provides smart and mobile forms to ease and standardize your inspections and compliance processes. It offers customizable, mobile-friendly inspection forms that you can use to create and access safety checklists.
• Capptions. A data capturing and form builder tool best suited to  field teams. It allows you to log observations, execute actions, and collect information while your employees are working on site.
• Safety Champion. A robust EHS management platform that streamlines your workflow, training, and documentation. It is built with all the essential tools that can help you and your team adhere to legislative and compliance requirements.
• iAuditor. Built to help teams manage quality and workplace safety, iAuditor allows you to create checklists and generate audit reports. It has a user-friendly template builder that enables you to convert Excel spreadsheets or paper inspection forms into customized forms.

Generally, companies that operate in industries where there are higher safety and health risks leverage EHS management solutions to improve safety performance. But with so many software options in the marketplace, it’s important to find a system that best suits your needs and technical requirements. Here are some examples of the different types of EHS management software that you might encounter in your search:

• On-premise solutions. An on-premise EHS management software can be deployed on your own server and managed by an internal IT department. This gives you total control of your data and systems. Some disadvantages of using this type of EHS software, however, include the fact that upgrades and support can become more difficult, leading to increased costs and the added responsibility of maintenance in the long run.
• Cloud-based platforms. This type of EHS management tool offers unparalleled flexibility, scalability accessibility, and security to enterprises. Unlike on-premise platforms, a cloud-based system runs on a shared server via the Internet instead of locally on your computer. It keeps costs low and scales as your business grows.

EHS management software products typically offer the following features:

• Workflow automation. EHS management software allows you to automate your workflows. This helps you optimize your processes and ensure maximum efficiency for your company. By automating manual and repetitive tasks, you can easily oversee risk and hazard processes that require multiple actions.
• Real-time data capabilities. With real-time data capabilities, you’ll be able to rapidly respond to important health and safety issues that immediately need to be addressed. A reliable EHS management solution also improves visibility and makes any data delivered on the field easily accessible to workers and field managers.
• Performance indicators. Keeping track of key performance indicators enables you to estimate and measure your organization’s safety performance. This helps you evaluate processes that can lead to potential risks.
• Analytics and reporting. These features help you consolidate real-time data submitted across your organization. Analytical and comparative reports provide valuable insights into your day-to-day operations, alerting you to potential issues that threaten the health and safety of your workers.

Leveraging the best free EHS software can bring many benefits to your organization. Here are some examples:

• Compliance with regulations. With an effective EHS management platform, compliance with health and safety regulations can easily be accomplished.
• Optimized workflows. This type of software automates redundant and time-consuming tasks, enabling you to automatically send notifications, escalate missed deadlines for certain tasks, and receive alerts in case of safety violations.
• Streamlined data collection. An EHS software consolidates your data in a single, centralized location, making it easily accessible to significant users.
• Timely information. The platform’s reporting and analytics tools enable you to share timely information across your entire organization.
• Reduce risk. The biggest benefit of using an EHS management software is reducing risks that threaten the health and safety of your employees. By building a risk register in dynamic dashboards and scoring risks, you can proactively address issues that need immediate concern and set up mitigation plans.

Mental health as a priority

Aside from occupational safety and health, workplace mental health is becoming a top priority among many organizations. This expands the role of EHS software within a company—other than enforcing health and safety protocols, business leaders are also integrating opportunities that can positively influence the health and productivity of employees.

Leveraging AI

By leveraging AI technology, businesses in the industrial sectors will have more ways to spot trends and anomalies, make predictions, and recommend possible courses of action that ensure compliance with health and safety protocols. According to a recent report by McKinsey, as many as 70% of companies from different industries are already utilizing AI tools to predict potential safety risks and improve their decision-making.

To maximize the potential of your chosen EHS management software, be aware of the following issues that you may encounter while using the software:

Security Issues

To prevent potential data breaches, it’s important to choose a free EHS management software with a proven track record and a reputation for using powerful security measures. Since you will be using this system to collect sensitive data about your organization’s sustainability and compliance reports, it pays to invest in a cloud-based solution that leverages industry-standard security features.

Hidden Charges

As you search for the best free EHS management software to use, you may find that there are only limited options available in the market. In some cases, these free platforms even have hidden charges that may end up costing you a huge sum of money in the long run. Therefore, you should carefully check with the software provider if your chosen product can provide you with the tools you need without requiring you to pay a single cent.