Forms automation software can be used by businesses to reduce the amount of time their employees spend on managing paperwork, while enabling them to store, track, and record vital data in an improved manner. You can use this solution to create digital versions of your company’s paper forms including documents such as invoices, financial reports, work orders, contracts, surveys, and applications. Show moreAutomate forms so that you don’t need to write down anything. Simply create the form on your mobile device or computer and fill it out electronically. The main advantage is it requires much less time and work to create computerized versions of forms, and you can also store them securely and search for the ones you need quickly and easily. Start by checking our leader TrueContext, and other recommended solutions in this category.Show less
In order to create this ranking of best Forms Automation Software we have checked 134 leading systems currently available on the market, studying their features, ease-of-use, customer support, available integrations with other systems and mobile support with our patented SmartScoreTM rating system. This list has been prepared by Louie Andre, our software expert responsible for the Forms Automation Software category.
Forms automation software programs can help your company to go paperless and also store important forms and documents securely. Plus, you can search and find the forms you need quickly, and give access only to authorized users. However, since there are numerous good quality platforms in the market, how do you do educated comparisons to select the best forms automation software solution for your needs? There is no need to worry, as we have prepared this buyer’s guide which details the important features to look for and factors to consider to zero in on the right system.
A great way to start your search for the best forms automation software system is by signing up for the free trials or demo offered by leading forms automation software providers. This will give you a chance to test drive each product’s features and understand if it suits your company’s needs. You can visit the websites of the following leading tools and check if they offer a free trial: JotForm, Typeform, and Formstack. These apps have been given high rankings in our forms automation software reviews that you can read to do a comparison of their capabilities.
The main type of forms automation tools is enterprise forms automation which is a company-wide solution for processing, completing, and distributing electronic contracts, surveys, applications, forms, and other documents. Businesses can use this software to go paperless.
It is important to keep track of the latest developments in the forms automation software market which can help you select a modern and updated system:
Forms are including rich content
The latest forms automation systems include rich content such as animations and interactive content. This helps to enhance the user experience and reduces the risk of abandonment. Another factor that is driving the inclusion of rich content in forms is the increased prevalence of digital media in mobile devices such as new cameras and latest input methods.
Increased usage of mobile forms
Previously, mobile forms used to be simple and included only approvals, but now they are improving to include complex forms and tasks which makes them suitable for the needs of industries such as insurance, field sales, real estate, and field operations.
Selecting complex software
Be aware of your needs and select a solution that offers the essentials. Do not overcomplicate issues by choosing a product that includes more fields than you need. This can prove counterproductive as it may distract you from the actual purpose and significance of the data. Sifting through unnecessary data can waste the time you save by investing in forms automation software.
Using forms automation for email
Another potential issue is using forms automation software for email marketing. This is because email marketing is becoming passé as it has been overtaken by other more effective forms of online marketing such as social media and mobile marketing. However, if your email database has prospects who are interested in your product, then go ahead and use it. In that case, ensure the forms automation software can be used for lead scoring, optimization, and other marketing aspects.
There are different methods to deploy forms automation software. It is best to decide first which of these deployment options you’ll choose before evaluating your shortlisted vendors:
On-premise vs. cloud-based: As more and more businesses shift to remote work setups, deploying cloud forms automation solutions has become the logical choice.
Subscription vs. perpetual license: For large enterprises, paying an upfront lump sum for an app makes sense. For SMBs, opting for SaaS-provided subscription-based plans is the way to go.
Integrated vs. best-of-breed suite: If you specifically need forms automation capabilities, you should choose a best-of-breed platform. On the other hand, some businesses such as marketing firms prefer an all-in-one suite (e.g., CRM or sales platforms) with added forms automation, ecommerce, and online payment features.
Because there are numerous types of forms automation solutions in the market, it is best to choose the correct platform for your business. Here are the essential steps:
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Selecting a an apt SaaS program from the numerous good quality platforms out there can be a hard task. To assist you, we have prepared this quick primer. Find out if the SaaS provider offers the following benefits:
Reduced Cost: Most SaaS systems are pay as you go, and you don’t need to worry about additional expenses for system maintenance or IT resources, upfront licensing fees, or in-house IT staff.
Fast Set-up Time and Minimized Risk: You should be able to deploy the SaaS solution quickly and easily. Make use of the free trial to understand if the app fits your requirements. If you select a wrong program, you can bail out effortlessly with minimum losses.
Customization and Integration: Choose a vendor that offers a wide variety of software packages and modules. You should be able to pay only for the features you use to meet the current requirements of your business.
Security and Control: The solution should offer robust security. Choose a vendor whose databanks are more secure than those in your office to maximize the gains.
The Infrastructure: The vendor should provide the required infrastructure so that you need not host anything in-house or need the assistance of internal IT resources.
Web Access: Your staff members should be able to access data anywhere, anytime. To help them be productive on the go, choose a provider that offers mobile apps that are compatible with widely used operating systems.
Consider all the six important elements mentioned above to choose the best solution for your needs.
The best forms automation software is ProntoForms. This best-in-class online platform for web and mobile devices helps businesses to easily automate forms and process workflows anytime, from anywhere.
ProntoForms is a go-to solution for remote workers as it simplifies the collection, access, and sharing of data with any company user and connected devices. It also helps users to more efficiently monitor, evaluate, and enhance their tasks and workflows
It also helps generate data-driven reports that offer actionable insights. Its key features include out-of-the-box support for various back-office systems and cloud services, advanced analytics, and barcode & QR code scanning.
Here are the top benefits generally offered by forms automation software:
Improved workflows: This type of business software solution is proven to offer time-saving benefits. For instance, its built-in templates significantly hasten form creation.
Enhanced operational efficiency: With its robust automation capabilities, tasks can be easily performed and completed.
Cost savings: Substantial financial and resource savings are achieved using efficient forms automation tools, especially when compared to using traditional paper documents.
Cutback on paper waste: Forms automation technology is designed to facilitate paperless business operations.
Optimized data entry: Automated forms creation and management streamline every relevant task, including data capture and reports generation.
Robust reporting and analytics: This solution can easily create reports that help a lot in making data-driven decisions.
These are the key features of forms automation software:
Form design and creation: Users can create new forms from scratch or generate digital versions of existing paper documents via scanning.
Centralized storage: This software stores all forms and document templates in a secure, centralized location.
Autofill: This feature simplifies the process of completing forms by setting them up to autofill specific fields with pre-set default values.
Workflow automation: This powerful function simplifies and accelerates business processes, allowing the reduction of human error and enabling users to gain significant efficiency.
Digital signature: This feature allows you and your business clients to electronically sign digital forms.
Inspection and audit: Forms automation tools enable users to easily conduct inspections and audit activities on all business forms and documents.
Offline access: Most of today’s cloud-based systems can also offer the convenience that only on-premise apps used to provide: allow forms-related processes to work even when offline. Automatic updating occurs once the business is online.
User permissions: Admin users can use granular access to various digital documents to ensure document and system security.
Here are the best forms automation solutions when it comes to user-friendliness:
Form.com. This widely-used forms automation software offers smart flexibility and extensive customization. Form.com is easy to use and can be deployed using any device or operating system.
KiSSFLOW. A cloud-hosted platform, KiSSFLOW helps users to effortlessly draft and create business forms and apps or easily customize pre-built ones. It supports extensive personalization and branding requirements.
Paperform. This is a user-friendly, web-based online form builder that allows business users to streamline the design and creation of any type of digital forms. It also allows easy customization.
There are numerous free forms automation software nowadays. These three solutions are among the best:
JotForm. This free online form builder is popular for its ease-of-use and efficiency. It helps business users to create various smart digital forms for different uses.
Zoho Forms. This cost-free platform is an easy and flexible tool that allows you to create forms using a drag-and-drop editor. It is also mobile-friendly and supports anywhere, anytime access.
TypeForm. This free-to-use forms automation and survey tool is known for its flexibility, user-friendliness, and numerous features and tools.
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