Best Free Form Automation Software & Tools in 2025

Free form automation software and tools for automation help your business get rid of paper and securely store important forms and documents. You can also search for the needed forms and find them quickly. Only authorized users can get to the forms. But there are a lot of high-quality platforms on the market, so how do you compare them to find the best forms of automation software for your needs? You don’t have to worry because we’ve put together this buyer’s guide that tells you what to look for and what to think about in order to find the right system.

Signing up for the free trials or demos that top forms automation software providers offer is a great way to start your search for the best forms automation software system. Do this even if you are planning to get form software free of charge. This will let you try out each product’s features and see if it meets the needs of your business. You can visit the websites of top free form automation software and tools like monday.com, Alchemer, and Qualtrics Research Core to see if they offer free trials. In our reviews of forms automation software, these apps got high marks. You can read those reviews to compare what they can do.

A free form tool or software for automation targets the following:

• Companies of all sizes that want to go paperless benefit from tools for automating forms
• Industries like field service, construction, and health care with specific needs; top vendors offer tailored software applications for these industries

Here are examples of forms software free of charge:

• monday.com lets teams make data-driven decisions by syncing all data in one place. Its recently launched standalone WorkForms automation tool integrates seamlessly with the flagship project management software.
• Alchemer is a flexible survey and Voice of the Customer (VoC) platform that offers three levels of survey capabilities (from basic to advanced), pre-configured surveys, workflows, and feedback collection tools.
• Qualtrics Research Core is the first software to use AI to analyze survey data and predict market trends As such, it helps simplify complex research and data analysis.
• QuestionPro is an online survey software used for market, industry, academic, and customer experience research. It uses NPS+ questions in surveys.
• Jotform is an intuitive and easy-to-use online form builder. It helps design creative, personalized forms with a drag-and-drop mechanism.
• Zoho Forms is an easy, flexible, and highly customizable tool that allows you to create forms by dragging and dropping fields to personalize your documentation.
• Google Forms is free cloud-based survey software that offers customizable form elements so users can design their own forms and surveys.
• TypeForm has an interactive interface that helps create engaging forms and surveys of multiple-choice questions, pictures to choose from, rating scales, and more.
• Formstack helps organize and structure information, allowing you to create simple, complex, or short forms, depending on your business needs.
• Wufoo offers a theme designer so you can create beautiful web forms, add your own colors and logo, or choose from the app’s professionally-designed color palette.
• Web Forms by NetHunt lets you create forms from scratch or use a free library template. There’s mostly no registration required except when emailing web form results.
• Formsite lets businesses and individuals create online forms and surveys without HTML knowledge. Forms are responsive on desktops, laptops, tablets, and smartphones.
• Formplus helps users build forms for lead generation and management, student enrollment, event registration, online payments, and job applications.
• Sogolytics (formerly SoGoSurvey) helps collect customer feedback and conduct employee engagement surveys for enterprises, financial services, and government organizations.
• Survicate helps business owners and marketers identify customer trends, behavior, and more with its website widgets, which act as survey tools to administer short surveys and gather consumer feedback.
• FAT FINGER helps businesses create quality apps using best-practice templates. The solution includes offline apps, real-time dashboards, a hosted database, system connectors, and workflow.
• Capptions is a form builder and field data app. Field workers can log observations, take actions, and collect data while moving. It also digitizes workflow and streamlines processes.
• Bitrix24 integrates files, projects, messages, tasks, and contacts. It helps teams stay organized and collaborate on projects.
• Enalyzer is a minimalist survey and polling software. The clean interface makes survey creation and response easier.
• QPoint Survey is a web-based questionnaire, quiz, and survey builder that offers a simple interface. It allows users to create customized surveys and questionnaires.

The main type of forms automation tool is enterprise forms automation. It is a company-wide solution for processing, filling out, and distributing electronic contracts, surveys, applications, forms, and other documents. With this software, businesses can get rid of paper.

The following are the usual features of free forms software:

• Permissions for users: Administrators can give access based on the roles of employees to make sure that only the right people can see confidential forms.
• Offline access: Many free online form software systems can work even offline. With this type of solution, remote teams can use automated forms to send in information, and when internet access is restored, the forms are automatically updated.
• Digital signature: With the software, your customers and clients can use their computers to sign forms. This is an important part of documents that need to be looked over, checked, and approved.
• Autofill: You can set up forms so that certain fields are already filled in with the values you choose. This makes it easier to fill out forms because certain sections will be filled in automatically.
• Designing and making forms: All you have to do is scan your paper forms to turn them into digital versions. If you’d rather, you can start from scratch and use a variety of tools, layouts, and templates to make your own forms.
• Centralized storage: The software keeps all of the filled-out forms and templates in a safe, central location. This makes it easy for users to organize documents into groups and find them quickly.
• Smooth workflow: This solution helps streamline business processes by automating the flow of documents and tasks. This lets users make fewer mistakes, finish more tasks, and be more productive.
• Better inspection and auditing: This piece of business software lets users send inspection data to all relevant systems and people.

• Reducing waste: Businesses can go green and get rid of paper with forms software free. They can even get electronic forms software free of charge. They use less paper, which would be good for the environment while keeping up with the digitization era.
• Cost savings:  Companies can save the money they spend on paper, stamps, printing, and physical storage systems like filing cabinets.
• Streamlined work: Templates with time-saving features, like fields that are already filled in, make it easier and faster for users to make forms. Also, searching for and finding stored files in software is faster than digging through many paper files to find what you need.
• Easy data collection: You can automate the creation and maintenance of forms so that your employees don’t have to deal with forms that are hard to read or aren’t complete. Plus, you can make the process of collecting data easier and use the data to make reports that are useful.
• Improved operational efficiency:  Premium and free form automation software and tools automate the execution and completion of tasks by using strong data access, collection, and delivery across the whole organization.
• Robust reporting and analytics: Paid and free form software can make useful reports with actionable insights for better business performance by collecting data in an efficient way.

It’s important to keep up with the latest changes in the market for forms automation software. This will help you choose a modern system:

Inclusion of rich content in forms

The newest systems for automating forms have rich content like animations and content that you can interact with. This improves the users’ experience and makes them less likely to leave. The rise of digital media on mobile devices, such as new cameras and the most up-to-date ways to enter information, is another reason why rich content is being added to forms.

Widespread use of forms on mobile

Before, mobile forms were simple and only did approvals. Now, they are getting better and can do more complex tasks and forms, which makes them good for industries like insurance, field sales, real estate, and field operations.

Choosing hard-to-use software

Know what you need and choose a solution that meets those needs. Don’t make things harder than they need to be by choosing a product with more fields than you need. This can be counterproductive because it can take your attention away from the real point and the importance of the data. You can waste the time you save by buying forms automation software by sorting through data that isn’t important.

Forms in email

Using forms automation software for email marketing is another thing that could be a problem. Email marketing is becoming less popular because it isn’t as effective as social media and mobile marketing. But if you have prospects in your email database who are interested in your product, go ahead and use it. In that case, make sure the forms automation software can be used for lead scoring, optimization, and other marketing tasks.

Limited features

Just like other free tools, form automation software that comes for free will also have limited features compared to the paid versions. Scaling with your business could eventually become difficult. That means you have to prepare also for moving on to a paid tool eventually.

Forms automation software can be used in different ways. Before evaluating your short list of vendors, it’s best to decide which of these deployment options you’ll go with:

• On-site vs. in the cloud: As more and more businesses switch to remote work, it only makes sense to use cloud forms automation solutions.
• Perpetual license vs. subscription: For large businesses, paying a lump sum upfront for an app makes sense. For SMBs, subscription-based plans from SaaS are the best way to go.
• Integrated suite vs. best-of-breed suite: Choose a best-of-breed platform if you need form automation features. On the other hand, some businesses, like marketing firms, prefer an all-in-one suite that includes forms automation, ecommerce, and online payment features.

There are many different kinds of solutions for automating forms on the market, so it’s best to choose the right one for your business. Here are the steps you need to take:

1. Make sure you know exactly what you need, and then choose a solution based on that.
2. Ask for product demos and take advantage of free trials to try out the software before you buy it.
3. If you’re a small or medium-sized business, look for vendors who offer cloud-based delivery.
4. Check how well a solution works in these key areas: usability, scalability, workflow customization, and integration.
5. Once you’ve done these best practices, you can decide which business software to use.