Best Free Legal Case Management Software in 2025

Free legal case management software can be instrumental for growing law firms that want to digitize their processes. It enables a law practice to keep up with the rapid digital transformation in the industry as well as modernize its approach to managing cases. However, not all legal case management tools are created equal and it can be tricky to pinpoint which one can meet their unique requirements. So, to help you out, this guide offers information on the different features of free legal case management software and their benefits as well as the factors that you need to consider before you make your purchase.

Even if a software is free, it is important to take it for a test run before you implement it across your organization. This allows you to get a closer look at a platform’s functionalities so you can gauge whether it can cater to your firm’s needs. To start, you can check out the leading free case management software: Case.one, ImmiCompliance, CaseFox, and Jarvis Legal. These apps garnered impressive rankings in our legal case management software reviews.

Free legal case management software can be of help to the following:

• Small law firms – A law practice with less than five members has different needs than a large law firm. Free legal case management software can be of help to the former as it enables them to gain access to basic functionalities such as contact management, scheduling, and document management. In this way, they can keep up with their growing client base without having to pay for software features that they probably don’t need yet.
• Best-of-breed buyers – This type of buyer intends to shift from manual case management processes to digital workflows in order to speed up day-to-day processes. As such, they need an industry-specific application that will enable them to make the change as seamlessly as possible.

There are plenty of free legal case management software on the market. These include:

• Case.one. This intuitive legal practice management platform is created for firms of all sizes. It comes equipped with tools for workflow, client, file, and task management. Offering both on-premise and cloud-based deployment options, this software is available for free for up to 10 cases.
• ImmiCompliance. An end-to-end case management platform created specifically for law firms handling immigration cases. This platform comes with tools for client management, document sharing, appointment tracking, as well as custom case workflows. There’s even a communication hub where all team members can collaborate.
• CaseFox. This platform is built to help law firms manage cases in a single place. With it, users can consolidate all documents needed for a case, import and export data instantaneously, as well as manage billable and non-billable time entries.
• Jarvis Legal. A straightforward, web-based legal practice management platform, this offers tools for document management, time tracking, and workflow automation. It serves as a centralized case management system that allows teams to stay on the same page in each case

There are plenty of ways to categorize free legal case management software. For starters, it could be organized according to deployment type—on-premise or cloud-based. The former is a great option for teams who prioritize data security as all information encoded in the system will not leave the premises. Meanwhile, the latter is ideal for teams that prefer accessibility and flexibility as their client base grows.

In addition, legal case management systems may also be differentiated depending on the branch of law you are dealing with (e.g. real estate, criminal law, estate planning and administration, and bankruptcy) or the processes that you need the platform to handle (document management, document assembly, case and practice management, and calendar/schedule/docket control).

Among the features one can expect from legal case management software are:

• Case management – This module serves as a unified database for all case information, including the client’s contact details, case files, and pertinent notes about the case. This makes it easy for attorneys to search for information, check for conflicts of interest, as well as delegate tasks.
• Client database – The purpose of this feature is to track and record all contact information of clients such as email addresses and phone numbers. This should also have a function for providing callback reminders and the like.
• Calendar management – This feature is built to help attorneys build their schedules. This should display meetings, appointments, and deadlines.
• Document management – This refers to a software’s ability to store files from word processing apps. More advanced tools may even have built-in tools for drafting new documents.
• Template Catalogue – Some legal case management software would come with a repository of templates for letters, forms, and legal documents. In this way, legal staff can prepare paperwork faster than ever.
• Basic accounting – This module often includes basic invoicing and billing, financial reporting, as well as payroll management.
• Time tracking – Not all software will be able to provide this but there are advanced solutions that can track billable time on an hourly, transactional, or contingent basis.

Free legal case management software helps law firms reap the following advantages:

• Enable attorneys, paralegals, and other support staff to collaborate and coordinate on tasks.
• Improve overall efficiency in managing case deadlines.
• Optimize task delegation and progress tracking for increased accountability.
• Organize the documentation of all contacts, tasks, and notes on specific cases and matters.
• Decrease the need for paper-based files by digitizing all processes.
• Accelerate the search and retrieval of case data.
• Centralize all the files of your law firm for increased security and better organization.
• Track billable hours easier and generate invoices with ease.
• Process client payments online.

• Mobile computing – In this day and age, everyone treats their mobile phones as mini-computers where they can access anything and everything online. So, it comes as no surprise that many case management tools, like other software, will have native apps for Android and iOS devices. This can make it easy for lawyers to access case and client information whether they are at the office, in court, or anywhere in between.
• Software-as-a-Service (SaaS) – Cloud-based software has been on the rise as more industries undergo digital transformation. This trend extends to legal case management tools. After all, being able to access case files from internet-enabled devices can lessen the need for transfers and avoid siloed information. The only concern here is whether the platform you choose can handle your data load or if your internet bandwidth can accommodate your daily operations.
• Automation – Just like companies in other fields, law firms must deal with repetitive processes, such as document management, paperwork filing, clerical work, and more. This is why automation has increasingly become a popular feature in case management software. With this technology, staff can reduce the time spent on manual data input and file organization. As such, they can dedicate their time and energy to attention-demanding tasks.

While there are many benefits to be had from using legal case management software, there are also some caveats that law firms must consider. For instance:

• A law firm may find it difficult to customize the system they chose if they don’t have an in-house IT team or staff who are well-versed in these kinds of software. As a result, they might not be able to optimize it for their particular requirements.
• Depending on the case management software, a law firm dealing with international clients may find that it couldn’t store phone numbers or addresses outside their country. There may also be cases where international currencies are not supported, making it difficult to bill clients abroad.
• A software might be unable to seamlessly integrate with existing business apps. As such, it is important to thoroughly research and assess your prospective software before choosing one.

Law firms have often leveraged document management apps as there aren’t many specialized software for the legal field. However, in recent years, more and more developers have been launching more industry-focused software, which include legal case management tools. The only question now is, how different are they from document management apps?

It is no secret that legal processes involve a lot of paperwork. Document management software can help law firms in digitizing, storing, and organizing these files. These can come equipped with OCR, indexing, and tagging features to make it easy for attorneys or paralegals to search and retrieve specific files for the cases they are working on. In some cases, these tools can even store notes, emails, and other content for a more comprehensive view of all data related to a case.

On the other hand, a legal case management software covers all the aspects of managing a case. Aside from storing important documents, it can also manage appointment schedules, store contact information, generate invoices, and more.

Having a robust free legal case management software at your disposal also provides unexpected benefits to the business aspect of your legal operations. For instance:

• Enhanced client experience – In many cases, this type of software includes custom client portals. These serve as centralized hubs where clients can oversee details on their cases, ensuring transparency. It also helps to reinforce seamless client experiences as these can simplify onboarding and follow-up processes.
• Better internal security – As with any modern software solution, case management tools typically include data security options such as encryption, two-factor authentication, and password protection. This helps law firms protect their database, which is filled with confidential information about their clients. Having this kind of software also makes it easy to monitor any activities such as sign-ins, document access, downloads, and more.
• Improved training process – Lawyers aside, law firms also hire researchers, paralegals, and assistants who require extensive training. Legal case management platforms can be used as tools to help train them and educate them about the processes of your organization.