Best Mobile Form Automation Software in 2025

Data collection forms are required in many kinds of business settings. Various types of mobile forms, such as travel requests, purchase orders, and support tickets, are commonplace for any high-performing company. As such, digitization of this business process is the key to efficiency.

With mobile forms automation, not only can you streamline your data collection processes but you can also optimize your workflows and ensure maximum efficiency for your team. To help you choose the best mobile form automation software, we prepared this buyer’s guide that discusses the essential factors that you need to know about this type of software category.

To begin your search for the best mobile form automation software, you can try signing up for the free trials or demos offered by vendors on their websites. This can give you a chance to explore the features of your chosen product on your own. To do this, you can visit the websites of the top mobile form automation software products: Kissflow, monday.com, ProntoForms. FORM.com, and Pardot. Based on our most recent mobile forms automation software reviews, these programs have received high rankings and satisfaction ratings due to their robust capabilities, ease of use, and customer support.

Mobile forms software products are cost-effective tools that allow businesses to provide an easier and more convenient way to submit forms and streamline the process of finding information. These applications target different types of users from various types of industries, such as the following:

• Utility Corporations
• Government Organizations
• Service Companies
• Property Management Firms
• Emergency Services
• Manufacturing
• Healthcare Organizations
• Maintenance

• Kissflow. A mobile form software that helps you create dynamic forms to capture high-value data. Built with fully customizable form builder apps, the program enables you to make your forms look exactly how you want them to.
• monday.com. An easy-to-use online form builder that lets you create various types of forms, such as request forms, registration forms, and IT requests, among others. It is a no-code form application loaded with drag-and-drop tools that make it easier for you to create various types of forms from scratch.
• ProntoForms. A drag-and-drop mobile forms automation software ideal for remote workers who need to collect and access company data while doing fieldwork. It allows you to customize and automate multi-step workflows to ensure maximum efficiency for your team.
• FORM.com. A mobile forms app that you can use to create dynamic forms to collect valuable data and improve operational compliance in your organization. It also offers a workflow builder that enables you to automate processes and manage tasks with ease.
• Pardot. A powerful and flexible form builder app that helps you create and manage dynamic and multifaceted campaigns. It also has robust analytics and reporting tools that enable you to unravel insights and better understand your campaign performance.

Basically, there are two types of mobile forms automation software based on deployment: on-premise and cloud-based applications. To help you choose which type of program best fits your business needs, here is a detailed comparison of the two:

• On-premise mobile form automation software. This type of mobile forms automation software requires installation and maintenance. It is hosted within the premises of your own IT infrastructure, giving you complete control over all your business-critical or privacy-sensitive data. Although most on-premise applications are comparatively more secure than cloud-based programs, they are also more costly and require high maintenance.
• Cloud-based applications. A cloud-based mobile form application is easily accessed through a web browser and is hosted in the cloud. Unlike on-premise solutions, this type of mobile form automation software has a large IT infrastructure that can handle both the initial installation of the system and its occasional troubleshooting It is also usually much less expensive than on-premise tools, considering that a third-party server is responsible for a cloud-based system’s security and maintenance.

Below are the key features of mobile form automation software:

• Mobile data collection. This feature allows everyone from your team to fill up forms on their preferred devices, including tablets and smartphones.
• Reporting. A reporting tool helps you populate, filter, and distribute key data across your entire organization. This increases visibility over fieldwork, compliance, and workplace incidents.
• Workflow automation. With smart and automated workflows, you can easily organize, share, and distribute relevant information in real-time.
• Offline data collection. An offline data capture tool enables you to fill up forms even when your device loses connection. Once network connection is restored, your data automatically gets uploaded to the system.
• Notification. System alerts or notifications ensure that all users are notified of task progress, status, and completion.
• Data pre-population. Automatically populating fields makes it easier for your team to fill up and submit the forms that your business needs. Most mobile form automation tools leverage historical data and autofill options to help you save time on collecting data.

Here are some of the most important benefits of mobile form automation software:

• It provides a more convenient way to submit forms.
• It can be easily integrated with your existing tech stack to optimize your processes.
• It streamlines the process of finding data in paper filing systems.
• It provides a more secure method to capture data.
• It helps you manage forms more efficiently.
• It allows you to keep track of spreadsheets and automatically move them throughout your workflows.

By keeping an eye on the latest trends in mobile form automation software, you can have better ideas on how to use this type of tool to your advantage. It is important to keep track of the latest developments in the forms automation software market as it can help you select a modern and updated system:

Increased adoption of mobile form automation tools

According to a report by TheExpressWire, the mobile forms automation software market continues to reach new heights in terms of usage, forecast to increase to almost $469.63 million by the end of 2027. Given their benefits, it is no surprise that mobile form automation software products are becoming increasingly popular tools in various industries. With their ability to simplify complex forms and tasks, they have now become indispensable programs best suited to the needs of those in insurance, field sales, real estate, real estate, and field operations.

Forms with rich content

Animations and interactive content are currently becoming important trends in mobile form automation. Rich content, appealing designs, and engaging forms help enhance user experience and reduce the chances of form abandonment. As such, mobile form automation software vendors are keeping up with this demand by providing highly customizable tools tailored to the needs of various businesses.

With so many mobile form automation software products to choose from, it can be difficult to pick one that best suits the unique demands of your business and can give value for your money. Therefore, it is crucial that you do thorough research on the strengths and weaknesses of the products that you are interested in before investing in one. To help you in that particular aspect, here are some of the most common issues that you need to be aware of in mobile form automation systems:

Hostile systems

Complex tools that overcomplicate tasks instead of simplifying them are a common complaint among users of mobile form automation systems. Investing in a program that’s difficult to use is counterproductive as it may hinder the completion of your tasks or present more bottlenecks than solutions to your workflows. To prevent this from happening to you, always consider a program’s ease of use. Make sure that its user interface can be easily navigated and has user-friendly features that are suitable for quick adaption by both tech and nontech-savvy users. In this way, you can avoid investing in complicated systems that do more harm than good to your company’s workflows.

Lack of integrations

For a great number of users, one important buying factor is the integrations supported by their chosen mobile form automation software. Thus, a program with limited capabilities to be integrated with popular apps can be a dealb-reaker for some. After all, this restricts users from using their existing tech stacks and instead forces them into adapting new ones that are compatible with a mobile form automation app. Aside from being costly, the process of switching between apps or replacing programs is time-consuming and negatively impacts team productivity.

If you handle a lot of forms in your company and are struggling to keep them all organized, then it’s about time to invest in mobile form automation software. This type of software can help you manage forms and workflows more efficiently. It can also help you simplify data capture, making it easier for you to collect important information from both your team and your stakeholders.

By implementing mobile form automation software, you can easily keep track of all the forms submitted to you and automatically move them through the workflows you create. This relatively simple upgrade can help reduce security and productivity issues, saving your organization valuable time and money.