Best Free Invoicing Software in 2025

One of the most important ways to keep your business running is getting paid exactly on time. As a business owner, you know how difficult it is to chase down customers for the money that they owe your company. Luckily for you, there are now plenty of free invoicing solutions designed to make your payment collection processes much easier.

Most free invoicing software offers a variety of tools to automate invoicing tasks. These include generating invoices, developing quotes, and sending automatic notifications to customers regarding their unsettled payments. Some systems also allow you to keep a record of your products, prices, taxes, and list of customers, enabling you to create as many invoices as you need with ease and efficiency. In addition, an invoicing software provides an accurate picture of your finances through its reporting and analytics capabilities.

To help you choose the best free invoicing software for your company, we prepared this buyer’s guide where we discuss its key features, benefits, and other important factors that you should consider before buying one.

Invoicing is a crucial step that every business has to go through before they get paid by their customers. Basically, an invoice contains a financial statement that describes the cost of the products purchased or services rendered to the buyer, as well as the exact date and time of when payment is due. Once an invoice has been issued, the buyer can finally settle their outstanding balances through credit cards, debit, or other payment methods.

Today, there are plenty of free invoicing solutions that you can choose from, and some of them are even available at no subscription costs. In choosing the best free invoicing software for your company, you might want to give each system a look to have a clearer picture of its features and core functions. In this way, you will have a better idea of what exactly an invoicing software is and how it can help you maximize the efficiency of your company.

To help you decide which free invoicing software to pick, we compiled the top systems that have the highest rankings in our SmartScore and Customer Satisfaction Rating. You may also check out their reviews here: Melio, Zoho Books, Zoho Invoice, Hiveage, Wave, Invoice Ninja, Online Invoices, QuickBooks Invoice Generator, Elorus, Zervant, Due.com, Invoicely, ZipBooks, AND CO, Zoho Subscriptions, Expex, CloudBooks, Kudoo, Envoice, and Solna.

Most free invoicing software caters to different kinds of businesses. Depending on the unique invoicing needs of businesses, the free invoicing systems found in today’s market offer a variety of tools to streamline invoice processes. Buyers of this kind of software mainly fall into the following categories:

• Buyers of integrated systems – Invoicing processes are often interconnected with other accounting tasks, such as cash flow monitoring, expense tracking, bookkeeping, tax filing, and financial reporting. To streamline finance-related tasks, some businesses prefer to invest in an integrated system capable of accomplishing both basic invoicing tasks and other accounting processes.
• Stand-alone buyers – Some buyers of invoicing software prefer a stand-alone system for their invoicing processes. This is because some businesses require a high level of customization and flexibility when it comes to preparing and generating invoices. With a customized and readily-available template for invoices, businesses can generate invoices more quickly and efficiently.
• Unique purchasers – Not all vendors have the same business requirements. Of course, every business caters to a different set of customers, so it only follows that their invoicing needs vary greatly. Most specialized businesses, such as utility companies, legal firms, and medical-related businesses, often have specific invoicing processes. Thus, these businesses rely on custom-made invoicing apps or outsourced invoicing services to streamline their payment collection.

1. Melio – Melio is a free invoicing software that allows you to collect payments and pay bills more conveniently via the web. The system also allows you to manage invoices and payments from a single, easy-to-navigate web dashboard.
2. Zoho Books – Used by accounting professionals, bookkeepers, and business owners from all over the world, Zoho Books is an online accounting system with a range of invoicing tools. It automates financial-related workflows, allowing you to streamline your cash flow more efficiently.
3. Zoho Invoice – This software is Zoho’s standalone system for invoice-related processes. Zoho Invoice allows you to generate professional-looking invoices, keep track of your hours, and send payment reminders to your customers.
4. Hiveage – Hiveage is a web-based invoicing software that lets you create invoices, accept payments online, and track your expenses. The system also comes with a time tracking tool that helps you monitor the number of hours you spend working with a client.
5. Wave – Wave is an online invoicing software ideal for small businesses and freelancers. It provides a customizable invoice generator tool to help you generate invoices in a breeze.

In picking the best free invoicing software for your company, it is important to get to know each product’s key features and functionalities. Aside from that, you have to know which type of free invoicing feature would suit you best.

Basically, there are two types of free invoicing software that you can choose from: web-based and on-premise. Here are more details:

• Web-based invoicing software – A web-based invoicing software stores your data on the web, making financial records and invoice information easily accessible to you whenever you need them. With this type of invoicing software, you can manage invoices and track payment status right on the dot.
• On-premise invoicing software – In contrast, an on-premise system requires installation on your personal devices, such as laptops, tablets, or mobile phones. Although on-premise invoicing software are often more expensive than cloud-based solutions, you can rely on these systems for greater security and flexibility of your invoicing processes.

Free invoicing solutions vary greatly depending on the features and core functions that they offer. To pick out the most ideal invoicing software for your business, here are some of the most essential features that you have to look out for in an invoicing software:

• Customizable invoices. This is an important feature that allows you to create invoices and customize them accordingly. It lets you add essential information to each of your invoices, such as your company name, logo, VAT rates, and other information about the products and services rendered to your customer.
• Recurring invoices. Depending on your line of business, your customers may purchase products or render your services on a regular basis. For this, automatically sending out recurring invoices instead of creating a separate invoice for every transaction can help you save time in the long run.
• Quote creation. As a business owner, you are likely to encounter customers who only want to inquire about your prices. In this case, a quote creation feature should allow you to develop sales quotations at the request of your customers.
• Multiple payment options. A good invoicing software also allows you to facilitate payments via different payment options, including credit and debit cards, mobile payments, or electronic bank transfers. Offering a variety of payment options provides your customers with plenty of choices when it comes to settling their unpaid invoices, and, thus, gives you faster ways of getting paid.
• Customer records. Keeping a detailed record of your customer’s financial history is another essential feature of invoicing software. With this, you can easily look up a customer’s past transactions and financial records and use them as necessary.

Implementing a free invoicing software can transform the way you handle invoicing processes. Here are some of the advantages of using an invoicing solution for your business:

• Effectively manage invoices – With an effective invoicing software in place, you can effortlessly manage the invoices you have issued and track their payment status. Whether you are a freelancer with several clients or a business owner who handles a large volume of invoices, an invoicing software can help you pinpoint which clients are paying correctly or are lagging behind on their balances.
• Sending multiple invoices – Another major benefit of an invoicing software is how it automates most processes, allowing you to send multiple invoices simultaneously. The system also allows you to easily add services and products to your inventory so you can offer them to your customers as soon as they are available.
• Minimize late payments – The right invoicing software makes it easier for you to send payment reminders and follow-up emails regarding your customers’ unsettled balances. This helps you to minimize the chances of late payments from your customers.
• Improving your cash flow – Due to faster generation and earlier distribution of invoices, an invoicing software allows you to see an improvement in your cash flow. Most systems automate sending out invoices and payment reminders, enabling your customers to settle their unpaid bills more quickly.
• Transparency of financial information – Invoicing solutions allow you to access all your financial records whenever necessary. In turn, you easily produce financial reports and stay on top of your cash flow.

Most free invoicing software offer numerous benefits to your business, especially when it comes to improving your cash flow and reducing late or missed payments. However, some free solutions available in the market today come with a set of drawbacks that can put your business at risk. Here are some of the most common issues found in a free invoicing software:

• Limited features. Although you may find plenty of invoicing solutions that are offered free of charge, some of them are unscalable and offer only the most basic features for invoicing processes. If your line of work demands more advanced invoicing functions, then the free solutions offered in the market might not be up to your business standards.
• Hidden charges. Some free solutions are also prone to having hidden charges that can end up being more costly than what you intended to sign up for. To prevent this, it is best to carefully check out each software’s offerings and see if the features that you need are available at no cost.
• Unreliable features. In some cases, cheaper or free software products come with substandard features that are no good for offering top-tier services to your clients. If you want to deliver first-rate invoicing experience for your customers, then it only follows that you have to set aside some budget for an advanced and top-quality invoice software.

In general, invoicing solutions are powerful tools that enable businesses to facilitate payments more efficiently. As they remain a necessity among businesses of all scales, many invoicing software providers are adopting recent technological developments to upgrade their systems. Below are some of the latest invoicing software trends that you have to look out for:

• More extensive payment options. Aside from cash, credit, and debit cards, most invoicing software nowadays are capable of facilitating payments through other payment options. These include mobile wallets, such as Paypal, Stripe, and AliPay. Additionally, some software vendors are exploring the possibility of extending their payment options to cryptocurrencies.
• Use of AI. The use of AI greatly improves and accelerates the entire invoicing cycle for many businesses. AI-enabled invoicing software allows businesses to easily process a large volume of invoices in a short span of time. Also, AI makes it easier for businesses to identify and verify past transactions.