Best Mobile POS Systems in 2025

The selection and deployment of the best mobile point-of-sale system can help increase your business’ productivity and profitability. The best mobile POS systems possess common functionalities like accurate online accounting tasks, customer purchase habit tracking, product reordering, and inventory management, among others. From the myriad of POS tools on the market, it can be quite a difficult task to make careful comparisons in selecting a suitable solution for your company. This buyer’s guide was written to assist you by suggesting a list of the main features and functions to look for in the best POS tool for any size of an organization, whether small businesses, SMEs, or large enterprise companies. Hopefully, this article will provide you with all the necessary information for selecting the best-fitting mobile POS for your business.

In doing your own research for the best mobile POS system, it is best to start out by test-driving the available free trials, demos, and the next-level tier of basic user plans of POS software vendors. This saves time and money since your own hands-on user experience will allow you to assess and compare each program’s features and capabilities and also identify any possible problems.

You can examine the best POS software ratings from our SmartScore rankings and Customer Satisfaction Ratings and try out their software offerings. These can be found in some of our POS software reviews, as follows: Toast POS, Lightspeed Restaurant, Cova, KORONA, Revel Systems POS, and Vend.

Mobile POS software for customer tracking and inventory management is highly recommended particularly for the following business needs:

Small businesses that need to attract more customers. Having the best mobile POS system in your platform arsenal is a key advantage that helps boost profit margins by keeping best-selling products always at sustainable inventory level stocks and identifying reorder levels in a timely manner. Modern POS mobile systems help you track current inventory, match products with their respective vendors, and manage all purchasing activities automatically through systems integration.

Large Businesses that need to control employees and inventory and secure retail management.

For large businesses, a POS system with mobile capabilities introduces many benefits related to accountability and security checking. Reports generated by POS systems mobile apps can accurately track fraud, wrongdoing, and workflow failures among employees and in the entire system. Cash flow discrepancies can be easily and quickly traced with the POS system mobile app’s strict cash control algorithm.

Individual retailers that need to automate manual sales tasks.

Manual tasks are time-consuming, tedious, and error-prone, and automation of these tasks is where the best mobile POS systems shine the most. These software apps decrease the time spent preparing employee payrolls, performing administrative functions, calculating profit margins and losses, and help your company keep in compliance with industry regulations.

• Toast POS: An all-in-one solution that is perhaps the best mobile POS system that caters to restaurants and the food and beverage industry. Its POS system is pretty robust and allows for the inventory management of ingredients and payroll management of chefs, cooks, and wait staff.
• Lightspeed Restaurant: A cloud-based POS system for restaurants, bars, cafes, and other food and beverage establishments. It enables guest reservations, staff management, inventory management, and scheduling. It also allows for easy menu creation, taking orders and following them up, accepting payments, and monitoring staff performance along with cash flow and profit monitoring.
• Cova: Cova is a POS solution for cannabis dispensary businesses and is designed to simplify sales and retail operations while ensuring full regulatory and legal compliance, specifically seed-to-sale compliance. It has a built-in age checker to prevent underage or illegal purchases. It also calculates the equivalences of cannabis products to maximize your profit.
• KORONA: A versatile, cloud-based POS app that has seamless ecommerce integration and is customizable for any business or organization size. It helps speed up checkout time and has advanced product reporting features that allow you to include custom KPIs specific to your business needs. It also performs in-depth inventory management and automates ordering and purchase functions to prevent under- and over-stocking.
• Revel Systems POS: A cloud-based restaurant POS and business management system solution. It is suitable for any size of establishment, from a single proprietorship to small chains or a multi-location enterprise. It helps in product management and menu building and provides real-time business data insights to help you monitor your business from anywhere through mobile device connectivity.
• Vend: A powerful Cloud POS that is easy-to-use and requires minimal staff training. It allows for notes and discounts on customers’ receipts. Its ecommerce capabilities include direct website design editing and direct customer purchases from mobile devices for in-store pickup. It helps retailers monitor their stocks and new orders as they are received. Various payment processing methods allow for customer-friendly payment options.

There are numerous types of mobile POS software for businesses, ranging from simple purchase and record systems to sophisticated cloud-based platforms for large enterprises utilizing complex sales and retail workflows. In general, they can be classified as follows:

• Mobile POS Systems. Standard to all POS systems is payment management, but in some businesses, tracking supply and product inventory is essential. Mobile POS apps are recommended for small businesses and users who want to manage business operations remotely or on the go. Individual retailers or sole business proprietors can start with affordable or even free downloadable apps from any Apple or Android app store.
• Terminal POS Systems. These are the most commonly-used POS systems in companies due to their advanced functionalities and tier-managed pricing. The complete POS system consists of hardware such as barcode scanners, cash registers, and QR code scanners, and its control software. A great advantage of these is cloud-based backup and controlled authorized access.
• Cloud-Hosted POS Systems. Having the cloud as their main setup, these platforms enable POS functionalities online, accessible using your own hardware (desktop computer, laptop, tablet, and mobile phone). They are reasonably priced and easy to use, suitable for all businesses as they scale up. Startups and small businesses would benefit from increased sales without spending too much money.

Because all POS programs provide different sets of functionalities for different business requirements, there is no universal one-size-fits-all program. Some programs have more functionalities than others, while others are more specialized for certain businesses or industries. The basic functionalities that all POS systems come standard with are the following:

• Inventory Tracking. Inventory tracking is a must for a small or large business that keep inventory onsite or at multiple branches, warehouses, store rooms, storage lockers, etc. Inventory level management automatically monitors the stock and supply levels of all ingredients, materials, products, etc. that your business requires and alerts you if you are approaching reorder levels. Some can be automated to create and send purchase orders to your favorite suppliers and to replenish stocks in other branches.
• Sales Reporting Analytics. Capturing and analyzing your company’s financial data from products sold, revenue, and ROI coupled with report generation are powerful functions that will help your business a lot. You can identify which products are revenue-generating and in what season, allowing for better sales and marketing campaigns and increased profitability.
• Customer Management. Identifying your most profitable customer segments is easily done in POS systems as you have access to their full purchase history and purchase habits. Upselling and cross-selling to these segments can increase your earnings and keep customers loyal to your brand.
• Employee Management. Tracking what your employees are doing and the time they spend on these activities can be done via your POS system, too. Enabling employee management from your POS system keeps them honest and aware of being monitored, ensuring less overhead costs and time wasted at work. Wages, commissions, and overtime pay can be handled directly by your POS system through these features.
• Robust Reporting. POS systems with robust reporting capabilities help you gain valuable insights into all aspects of your company. Sales and revenue tracking of your products against customer, customer type, sales branch, salesperson, and other variables can help you identify decision-making areas you can improve on.
• Mobile Access. Hardware-based POS systems physically restrict users to their specific terminals in specific locations, and obtaining sales and other relevant data may be slow and require error-prone manual input. In contrast, mobile access and cloud-based architectures allow for accurate and instantaneous data access, transparency, and work flexibility as you can access your company data from anywhere with a phone signal or Internet connection.
• Powerful Integrations. Many POS systems have good integration capabilities with commonly-used apps and software, which allows you much flexibility in choosing your software ecosystem. Integration with accounting apps allows for direct data access, eliminating manual errors such as double entries. For ecommerce businesses, smooth integration of your POS system with enterprise software platforms is highly desirable to allow you to manage customer orders and purchases centrally and to maintain proper inventory stock levels at all times in real time.

Considering all this information, is it time for you to include a POS system in your workflows? Making life easier for you and your employees is always a good thing, and everyone will surely agree. The following are what a good POS system can offer you:

• A more accurate business. Simultaneously handling orders, payments, products, inventories, and multiple customers is highly error-prone and inefficient, causing huge financial losses over time. POS systems automatically manage all these easily and enable you to view sales patterns for further sales optimization and profit maximization. You save money and increase revenue more efficiently.
• Analysis. Analytics and raw data is not very useful if they are not analyzed and visualized accurately and informatively. A powerful analytics and reporting system allows you to see trends and bottlenecks in your business workflows, enabling you to make accurate data-driven decisions to improve your business and boost sales.
• Networking to other terminals. Multi-location sales management from a single terminal or mobile device is feasible with networked POS systems and cloud-based setups. You can track and monitor all aspects of your business from your handheld devices from anywhere and in real time.
• Shrinkage Security. One of the most useful features of POS systems is the ability to track inventory and SKUs over time as your business grows. You can incorporate this feature in all financial workflows to keep track of SKU reporting, seasonal sales data, promotions and discounts, customer orders, payment transactions, and even employee performance for each one of your employees.
• Affordability. Despite all the useful features and functionalities of POS software, they are not the most expensive solutions out there. Also, most of them offer free plans that may be enough for your needs. You can always avail of the next-tier pricing plans as your business grows.

• The Age of Self-service. Dining places like restaurants and fast food joints have replaced most wait staff and service staff with self-service kiosks. These allow for fully-automated steps including order taking, transmittal of order information to the kitchen staff, and accepting various forms of electronic payment, all from one kiosk. This streamlines the ordering and payment process, reducing ordering errors and wait times, especially during busy hours.
• Virtual Restaurants. Ghost (or virtual) restaurants, including opp-up or temporary restaurant outlets, are gaining popularity, especially for made-to-order or cook-to-order types of cuisine. Outlets such as these will benefit greatly from POS systems for direct orders and quick transactions.
• Mobile ordering. With POS systems, you can do everything related to online or phone call orders—take orders, collect payments or generate invoices and receipts, and prepare the orders while the customer travels to your location. Performing these steps from your POS eliminates wait times onsite, making pick-ups faster and more efficient, reducing turnover time, and keeping your customers loyal to your brand.

• Security. Cyberattacks and online hacking of POS systems are big security risks. Fortunately, most POS systems possess high-level encryption security, though some common sense steps can also help secure data and avoid data theft.
• Charge issues. Inevitably, some unplanned glitches may happen at the height of your dining service—incomplete payments, incorrect charges, unreadable payment cards or devices, uncontactable online banking systems, etc. are only some of these. Make sure you discuss these with your vendor and have them demo their system before full production rollout.
• Connectivity. A mobile POS system requires constant and strong online connectivity to its cloud-based hosts. Is your existing WiFi setup or telecommunications signal strong enough for long periods? How will you handle all transactions when there are connectivity errors? Ask your software vendor for advice and demos.