Data is the lifeblood of business and most businesses produce a staggering amount of data every day, doing so with any number of document management software applications concurrently operating any time of the day. If they are also reliant on the internet every day, they would have to subscribe to file sharing software to get their data reaching the hands of their remote or mobile workers. Under any of these scenarios, time, bandwidth stability, uptime reliability and speed are of the essence.
How are the old and new document management systems and file sharing programs coping with these? The easy response is via constant innovation, guided by what their customers demand. If you are one of these businesses, you will also need to get your hands on those applications that now feature more extensive collaboration, analytics, tighter security and more powerful automation to streamline many redundant processes.
Here we present the next level of data beyond document management and file sharing software market share. These data and other document management/file sharing statistics show you which way to go when deciding how best to harness these technologies for your own document processing needs.
Even as Industry 4.0 beckons and 5G technology is closing down upon us, both document management and cloud file sharing market shares are skyrocketing with everything digital. Add in the explosive growth of AI tools and all the figures just explode exponentially. The speed of digital transformation is such that perhaps the immediate generations ahead will need to be explained about how pen drives and DVDs/CDs once ruled the data transfer world.
Helped by powerful business intelligence tools, multiple industries have evaluated the impact of document management and file sharing software and the results can be found just about anywhere. If you still handle files along the lines of the Jurassic era, the following numbers should more than explain why you need to think about your document strategies right now.
Knowledge worker's time lost in preparing documents
Overall staff productivity loss caused by document issues
Professionals who collaborate using email and risk losing files
Companies that report it takes a week to have a contract signed
Source: nitro blogsDesigned by
E-signature systems have been around for some time, but many businesses will probably not realize what or how much revenue they are missing until now. If you think you are ready to level up, you will be happy to know that a look at the leading document management tools will get you up and running in no time.
Apart from saving the planet and not earning the ire of the green advocates, document management and file sharing solutions have a real impact on your finances. Printing thousands of paper is not only ripe for confusion amid unending paper trails, but they also eat up more time than absolutely necessary. Features found in the leading marketing automation systems are now fully incorporated in many of these document management platforms, making them indispensable for businesses that are watching the industry goings-on.
An increasingly globalized economy demands that businesses can square with their clients and workers from any point in the world. This could only be possible with the growth of powerful devices and internet connections that are not only becoming truly ubiquitous but also throwing away the speed shackles of yesteryears. But these in themselves are also of no use until the top communication tools joined in the fray, making it possible for you and your partners or employees to be on the same page 24/7.
Enterprise content management%
Source: McAfee Cloud Security UniversityDesigned by
Observing diligence over KPI metrics not only helps companies find the right road to steer their businesses, but it also prevents them from falling into financial holes that they might not be able to get out of. If your mouth or eyes do not water over these figures, you must be on board your business for nothing but pure leisure.
Despite the outstanding offerings of the leading IT security solutions, many businesses still find the world of the cloud too risky with its denizens of prowlers and outright cybercriminals. Security for sensitive, private information is already shaky at best, according to them, what more for critical asset information with millions of dollars value to them. Justified or not, you should carefully weigh your own decision. The following document management statistics could give you relevant clues in that direction.
Documents shared outside of the company
Files shared externally with sensitive data
Collaboration requests that went to third-party email addresses
Source: McAfee Cloud Security UniversityDesigned by
Industry and technology vigilance rewards many businesses, not only for getting updated on best practices but also on the next technological offerings that could give you a tremendous lift to surge ahead in today’s ultra-competitive markets. Leveraging what the best document management software could do, for example, will help your business a lot in terms of time-saving, faster collaboration, seamless automation of multiple workflows and critical security among many others.
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