If you are an HR, you must know how challenging and vital a role you need to play in your organization. In retaining employee satisfaction and productivity, your support is a bridge between employers and employees. It is admirable the work you have to perform all at once, such as planning, recruitment, performance management, evaluation, and other essential functions. The list of tasks is enormous enough.
While the challenge of this uphill battle of managing remote teams can surge up, remote team management software can help you tackle the difficulties and manage the teams more efficiently than ever.
In this article, we shall discuss how HR managers of today’s age can leverage the Remote Team Management Software to manage remote teams sensibly and highlight some remote team management tools that can benefit HR managers.
What is a Remote Team Management Software
Remote team management software is the demand of the age. If you were an HR manager working for an organization in the Covid-19 hit world, you know how helpful remote team management software can be.
Remote work tools generally offer features and amenities that help you tackle the problems you face while managing teams working remotely from home, i.e., remotely.
As an HR manager, you need to have a set of tools that will provide you with the capabilities to monitor your remote employees during office time.
You need the following types of tools that would enable you to monitor the remote teams with ease.
- Tools that induce seamless real-time communication.
- Tools that track the time and activities of the remote employees on a comprehensive basis.
- Tools that manage projects and keep records of the project activities.
- Tools that ease teamwork and enhance productivity.
- Tools that offer scheduling and content management systems.
- Tools that offer cloud data storage.
How HR Managers can be benefited from Remote Team Management Tools
Being an HR official, you must know the purposes and benefits of using the remote team management software because it paves the way of monitoring and makes your supervising work effective from the core.
The benefits of using remote team management software are shown below:
- Peerless Communication: Remote work software helps you communicate with the team through video conferencing and telecommunicating. You can hold instant meetings with individuals and groups anytime from anywhere. Again, you may be able to schedule appointments and get notified in case you forget to join them.
- Activity monitoring: One of the most significant benefits of having a remote team management tool is monitoring the employees without running the risk of micromanagement. You may be able to get the reports on what they are doing on their monitor (preferably through screenshots), their internet behaviors, and the software they are using. Furthermore, you might get an overview of their productivity and gain insights into their performance.
- Project Management data: While running a remote team and monitoring them with the help of a set of remote team management tools, you might be able to see how the employees are performing and spending their precious time on various projects. You will be able to make a comparative analysis between the allocated and spent time and get the analytics of the projects to evaluate how the remote teams are performing across projects both as a team and an individual.
- No room for Mismanagement: While you are using the remote employee monitoring tools for managing your team, there is no space for mismanagement. You keep people accountable for their work, see their performances in real-time, supervise their activities all the time, and get the reports of their activities wherever you want. You might forget a scheduled task being an HR manager, which is normal as human errors are not aberrant, yet, your tools may notify you every time you are missing something.
Some Remote Team Management Software for HR Managers
1. Project Management
HR managers need to be able to manage a project effectively. They need to be able to track progress, find the right people, and make sure that the whole project is going well. During the project management, several problems may be found. Among them, schedule delays, differing priorities, poor client interface, and poor communication are significant barriers in project management. Therefore, HR professionals play a major role in maintaining a good and healthy project management procedure.
How Project Management Software helps HR Managers:
- For effective teamwork, you need project management software to manage your projects and tasks and distribute and assign team members.
- The dashboard of project management software provides a precise observation of tasks status and individual progress status.
- HR managers can get a quick overview of employees’ project status.
2. Time Tracking
In business, the most valuable asset for any organization is “TIME.” HR managers can track employee work hours, which is a must-work for any remote organization’s HR department. You are not simply dealing with workers clocking in and out of your remote workplace; as an HR manager, you must verify and monitor what your employees are doing and whether or not they are using their working time properly. Introducing a time tracking app may appear needless at times, but holding your staff accountable and compensating them appropriately are the primary responsibilities of human resource managers.
How Time Tracking Software helps HR Managers:
- Automatic and manual time entry for every project and task gives you reports and timesheets. So, you don’t need to make any activity reports.
- Project budget, client, task, remote employee monitoring, and team management ease your work.
- Time tracking software keeps your remote employee on track during working hours.
- HR can easily measure the performance of employees by analyzing their timesheets and ranking them accordingly.
3. Video Conferencing
In the world of business, communication is an essential component. For example, a human resources manager may communicate more readily with remote employees through video conferencing software. Today’s workplace has advanced significantly thanks to the introduction of remote video meetings, which make it possible for people in various locations of the world to engage with one another online. Video conferencing software enables the feature of recording. This software helps spare attendees to get the recorded video.
How Video Conferencing Software helps HR Managers:
- You can arrange meetings, conferences, and video and audio streams without hassle.
- Auto attendance, call routing, recording, and voicemail are also available in video conferencing software.
- Video conferencing software can also interview potential candidates in the recruitment process.
4. Instant Messaging
Maintaining an internal communication system in the organic effectively retains employee focus and collaboration. Being an HR manager, you need to communicate with your remote employees at any time, depending on the organization’s necessity. In that case, you need instant message software to connect with employees privately or in groups. This software provides an interactive interface and different channels to hold all your internal communication in a private instant messenger.
How Instant Messaging Software helps HR Managers:
- Brosix provides a secure way to share files through emails.
- Screenshots and screen sharing give the flexibility to monitor the team.
- HR managers can open recruitment, onboarding, automation, engagement, and many more.
- Security is ensured while using this instant message software.
- Real-time communication is possible.
5. Cloud Storage
A content and file management tool is a crucial tool that you need to store your essential documents and files. Switching to cloud storage from pen and paper saves time and helps you organize your tasks and documents. You can manage your work and your professional purposes with the help of cloud storage. A cloud storage software helps save all the data from multiple applications into one centralized place, which allows the HR manager to manage remote employees’ and clients’ information.
How Cloud Storage Software helps HR Managers
- Every file is safely preserved, current, and accessible from any device.
- No matter how large or tiny the file, it may be sent to anyone with the help of cloud storage software.
- Manage projects, keep track of file updates, and interact with the team and clients.
- Content collaboration and real-time editing are possible in cloud storage software.
6. Scheduling Software
Scheduling software makes the life of an HR manager more constructive and productive. It enables them to understand project priorities, timeframes, and vital elements in a remote team. Scheduling software may be used for appointment management to remove the burden of back-and-forth emails. So, without any email notifications, anyone can efficiently organize meetings. Your remote employees or clients can also fix appointments and set duration accordingly.
How Scheduling Software helps HR Managers:
- Real-time and automated appointment scheduling.
- To reduce last-minute hiccups, notification and a minimal amount of scheduling notice are necessary.
- Day constraints and buffers enable the inclusion of additional events as required. A
- Setting appointments, alerts, and reminders.
7. Recruitment
One of the most essential and challenging tasks for HR is recruitment. It can be done more straightforwardly using the applicant tracking software. Recruitment software assists you with sourcing, automatic hiring, and evaluation. Recruitment Software is developed for HR managers to recruit people from all over the world. With this software, HR managers can recruit from a large talent pool.
How Scheduling Software helps HR Managers:
- Candidate tracking, interview management, background screening, and assessment management are possible.
- Create templates for recurring pipeline structures, assign roles and rights to your team, and set up automated processes to save up to 64% of your time.
- You can make everybody a recruiter by using social sharing connections, sourcing tools, and referrals with the help of recruiting software.
Conclusion
“One machine can do the work of fifty ordinary men. No machine can do the work of one extraordinary man.” by Elbert Hubbard. The HR management tools described above will assist you to be extraordinary in your field.
While concentrating on employees’ performance, you should keep pace with your proficiency. All of the remote team management software is highly needed in your job. Your effort ensures the success of organizations and employee satisfaction.
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