List of Scheduling Software Companies in 2024

Keeping your staff’s schedules up-to-date and enabling clients, vendors, and other business partners to make appointments online is only the beginning of managing your business’s appointments. In practice, you’ll have to accept last-minute cancellations, reschedule a booking on short notice, and more. Your daily routine may rapidly become unmanageable when you take into consideration the COVID-19 pandemic, ever-changing industry regulations, and remote access to everything. Good thing, scheduling software companies are competing for tooth and nail to give you the best scheduling software features.

As a result, appointment scheduling applications allow you to concentrate on building your company rather than on tedious scheduling tasks. Clients may book, reschedule, and cancel appointments using online booking software. They can schedule bookings by selecting a day and time on your company’s website, Facebook page, or anywhere the booking software is enabled.

But, what makes a great appointment scheduling software? Which scheduling software vendor provides the right features for your needs? Should you choose fully-featured solutions or bespoke applications? This article aims to answer these questions and more.

Appointment scheduling benefits organizations in a variety of ways, including fostering customer loyalty, enhancing efficiency, convenience, and reducing no-shows, all of which contribute to increased revenue. Such advantages have led to an increase in demand for appointment scheduling systems. From 2020 to 2025, the appointment scheduling software market is estimated to grow at a CAGR of 19%.

More than two-thirds of appointments are now booked online, making it the new norm across a wide range of appointment-based professions. Businesses in the service industry, including vehicle mechanics, beauty, wellness, and medical sectors, are all included in this category. Online booking software allows companies to remain open 24 hours a day, seven days a week, while also giving clients the convenience they expect in today’s society. For example, around 23.5% of appointments are made on weekends, when most companies are either closed or very busy.

What are the key features to look for in scheduling software?

When evaluating scheduling software for your business, it’s essential to consider several key features that ensure efficiency, flexibility, and ease of use. Here are the top features to look for:

• Calendar Syncing and Integration: Scheduling software should integrate seamlessly with popular calendar systems (e.g., Google Calendar, Outlook) to avoid conflicts and improve visibility for all team members.
• Real-Time Updates: Ensure that the software provides real-time updates so any schedule changes are immediately reflected. This feature is especially important for businesses with dynamic shifts or frequent adjustments.
• Employee Availability Management: A great scheduling system allows employees to input their availability, making it easier for managers to create schedules that work for everyone, reducing conflicts and increasing satisfaction.
• Mobile Access: With a mobile app or mobile-friendly interface, employees can access schedules, request time off, or make changes, which is particularly useful for industries where employees are often moving.
• Automated Shift Assignments: Some advanced scheduling software can automate assigning shifts based on availability, seniority, or specific skills. This feature can save managers time and minimize human error.
• Time Tracking and Payroll Integration: Time tracking is a critical aspect of scheduling software, as it helps ensure employees are paid correctly. Integration with payroll systems ensures seamless synchronization between worked hours and payroll processing.
• Employee Self-Service Features: Employees should be able to view their schedules, request shift changes, and report absences through the software. Self-service features empower workers and reduce the administrative burden on managers.
• Reporting and Analytics: Scheduling software that offers analytics can provide insights into workforce trends, including overstaffing or understaffing, which can help optimize scheduling and improve cost management.

The list below explores vendors offering appointment scheduling software as part of their business apps. These service providers are often industry experts, so you can be sure to find the right app for you.

Top Scheduling Software Companies

1. monday.com

monday.com aims to democratize the power and capabilities of its software to help organizations build solutions that will fit their needs. The company was founded in 2012 in Tel Aviv, Israel. Around the globe, over 100,000 firms rely on monday.com to free up their workers to work more quickly and effectively. With its expansion, the company is now operating in various locations such as the United States, Japan, Brazil, Australia, and more.

The platform is ideal for people who are looking for a one-stop shop for their business needs. You may use its configurable capabilities to construct a scheduling board, map your business availability, and more. You can also use a form to collect bookings from clients, customers, vendors, and employees. The board view makes it easy to see the big-picture and hone in on specific details.

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Why Choose monday.com?

1. People-Centric Culture. monday.com invests in its people, which is apparent in its products and services. The company values accountability, inclusivity, impact, and transparency.
2. Data-Driven Processes. They claim to be data-obsessed. This guides the company’s entire operation, from marketing campaigns to product roadmaps.
3. Your Business in One Place. The platform was created so you will not need any other business application. Aside from appointment scheduling, monday.com is perfect for practically any workflow such as project management, inventory tracking, and more.

2. SimplyBook.me

The objective of SimplyBook.me is to connect customers with service providers by making it simple for them to reserve services online, no matter what, where, or when they need them. Their goal is to become the finest worldwide One Stop Solution for small service companies and their customers, bringing them together in perfect harmony. The organization has four offices across the globe, with headquarters in Cyprus.

SimplyBook.me allows you to reduce double bookings and no-shows by sending customer reminders before the scheduled appointments. You can even charge an initial deposit to further avoid cancellations. The platform allows you to create intake forms to collect practically any type of information, from text to images. With these functionalities, SimplyBook.me is one of the best appointment scheduling solutions in the market.

Why Choose SimplyBook.me?

1. Accept Bookings Any Time. The company’s mission is to help small and growing companies to accept bookings 24/7. They help their clients develop custom solutions for operations of all sizes.
2. Integrate With Social Media. SimplyBook.me easily connects with popular social media business pages. You can accept appointments through Instagram, Google, and Facebook.
3. Flexible Appointment Schedule Management. Aside from booking customers, the software can be customized for appointment scheduling. Its alerts and notifications ensure that everyone is updated.

3. vcita

vcita was created in 2010 by Itzik Levy and Eran Utmazgin on the belief that small company owners deserve better systems to conduct their operations. Today, vcita is all you’d expect it to be: a company management tool with built-in customer involvement. The combination of a mobile app and an education center allows SMEs to stay competitive in a constantly evolving digital-first economy.

Growing companies and busy employees who need to keep track of their calendars might benefit from cloud-hosted applications. vcita online scheduling’s features help you organize your appointments, consultations, and meetings, saving you time and eliminating back and forth contact with your clients. Your customers may book and change appointments and services using the LiveSite client portal using any device.

Why Choose vcita?

1. Get Bookings Anywhere. You can embed the booking portal in many places, such as your website, Facebook business page, or Google My Business listings. It is also easy to send emails with relevant booking forms.
2. Different Types of Meetings. Create forms where clients can choose the type of meeting they want. They can schedule face-to-face meetings, phone conferences, and Zoom calls right in vcita.
3. Manage Staff Assignments. If you are managing a team, vcita allows you to see your members’ calendars and availability. Assign meetings and other activities to ensure that they are productive.

4. Easy Busy Pets

Easy Busy Pets aims to reduce the effort needed to manage a pet business by streamlining, billing, and invoicing processes. Max Karlin founded the company in Ontario, Canada, with pet owners and animal lovers in mind. The company wants to help business owners build trust among pet owners and provide top-notch services.

The platform is an all-in-one solution for pet care companies that comes with powerful scheduling features. With its drag-and-drop interface, you can assign jobs to your staff to ensure that all customers are seen efficiently. It also provides an automated booking workflow if you do not want to do it yourself manually.

Why Choose Easy Busy Pets?

1. Run Your Entire Business with One Solution. Easy Busy Pets comes with all the core features that you will ever need. It offers a website builder, communication tools, reports and analytics, forms, and much more.
2. Powerful Calendar. It natively integrates calendars that are easy to customize to show tasks, employee availability, and much more. You can accept bookings, recurring appointments, payments, and durations in one place.
3. Digital eForms. You can create and publish different types of forms using Easy Busy Pets. Create service agreements, release forms, customer onboarding forms, etc.

5. Rosy Salon Software

As former salon and spa entrepreneurs, the founders of Rosy Salon Software envisioned a powerful management solution for the health and wellness sector. Their mission is to offer the beauty industry a fully-featured salon and spa management software that combines cutting-edge technology and enables customers to develop deeper connections with clients while improving revenue and profitability. Because the developers are intimately familiar with spas and salons’ specialized requirements and workflows, they have included customized features to meet these specific needs.

Salons and spas that use Rosy Salon Software will be able to attract more customers via their websites and Facebook pages. Customers don’t have to go through a long process to confirm their appointments since it simply takes a few clicks. In addition, customers are automatically notified of upcoming appointments via the program. They also can confirm their booking at the same location they got the notification.

Why Choose Rosy Salon Software?

1. Easy Salon Scheduling. Rosy Salon Software makes it easy to manage client appointments whether you are using a computer or a mobile device. You can see your entire calendar, bookings, and relevant details in just a few clicks.
2. Book More Clients. Make it easy for clients to book appointments 24/7 using the platform. It provides an intelligent scheduling solution that includes cluster booking, which prevents unfillable gaps that waste time and money.
3. Confirm Client Bookings. The appointment scheduling software comes equipped with text and email communications so you can confirm client bookings. You can even automate your client reminders so you can focus on your business.

6. HoneyBook

Founded in 2013, HoneyBook is dedicated to helping service-based small company owners succeed and live lives filled with love and purpose via the provision of business management software. It has headquarters in San Francisco and Tel Aviv and strives to assist small business owners in managing, simplifying, and growing their service-based businesses with less effort. HoneyBook can handle it all so that company owners may spend less time on administrative responsibilities and more time performing the trade they love.

The platform delivers an integrated, branded experience that is consistent across devices for your clients. It’s as simple as sharing a link to your availability and letting customers choose a time that works for them. Billing, surveys, planning, and more are all included in one convenient package. The application may be tailored to meet your company’s branding and style. It’s simple to specify the days and times that work best for you. You can block off the days you don’t want to be booked and establish windows of time for the days you want.

Why Choose HoneyBook?

1. Accept Any Type of Appointment. HoneyBook allows you to accept any type of engagement with your clients. They can book mini sessions, trials, tasting, and consultation over a phone call, video conference, and in-person.
2. Sync With Google Solutions. The app easily syncs your sessions with Google calendar. See your availability in real-time and prevent any double-bookings between work and personal commitments.
3. All-in-One Communication Features. It comes with all the communication tools that you need to connect to your customers. The dedicated portal allows you to message them, select relevant services, set up meetings, pay invoices, and even sign contracts.

7. Acuity Scheduling

Acuity Scheduling is a software company that provides online appointment scheduling for companies. The firm was founded in 2006 by Gavin Zuchlinski in New York and strives to give companies an online assistant who works around the clock so that they may optimize earnings and concentrate on what they do best. Acuity Scheduling became Squarespace’s first subsidiary in 2019 when the website builder purchased it. This makes it possible for Squarespace websites to seamlessly interact with appointment scheduling software.

Thanks to the software’s real-time availability display, scheduling appointments has never been simpler. One of its benefits is the ability to sync calendars. You can feel confident that you won’t miss a single appointment with the automated notification system. Additionally, your consumers will be able to make an appointment with you without having to leave their social media accounts or your website.

Why Choose Acuity Scheduling?

1. Manage Availability 24-hours a Day. You can monitor and manage the availability of your employees and multiple locations in one platform. You can customize this information for your clients to make the booking process easier for them.
2. Easy And Quick Schedule Organization. Acuity Scheduling allows clients to cancel and reschedule themselves to reduce their manual tasks. It also auto-adjusts for time zones and sends reminders to clients automatically.
3. Powerful Integrations. Acuity Scheduling easily fits within your business solutions through seamless integrations. It works well with third-party apps such as Stripe, Squarespace, Paypal, Zapier, and more.

8. Block, Inc.

Block, Inc., previously Square, Inc. and developer of Square Appointments, is an American financial solution and digital payment business headquartered in San Francisco, California. Since its founding in 2009, the firm has grown from a two-person startup (Jack Dorsey and Jim McKelvey) to a multi-billion dollar enterprise. In addition to Square, the corporation oversees Cash App, Spiral, TIDAL, and TBD. Its goal is to provide a wide range of financial and commercial institutions to assist businesses of all sizes.

A part of Square’s services is its free appointment scheduling software. It simplifies all scheduling in your business by allowing you to manage your availability, accept online bookings, and issue reminders right in the app. The company also provides a free customer booking website so you can accept bookings online. It also comes with features such as CRM, a point of sale platform, staff management, and more.

Why Choose Block, Inc.?

1. Financial And Business Apps. Square provides flexible business solutions so you can grow your operations faster. It provides features for commerce, customers, staff, banking, and much more.
2. Simple Online Booking. Square Appointment makes it easy to set up your calendar and publish it online so clients can find you. It even comes with a free booking website that you can customize to reflect your brand.
3. Integration with Square Assistant. The smart, automated communication tool makes it easier to communicate with your clients without you doing the work. Square Assistant can confirm, reschedule, or cancel appointments on your behalf at any time of the day.

9. Calendly

Calendly was started by Tope Awotona in 2013 and has since grown into a dynamic, expanding platform that handles scheduling for over 10 million people and organizations. The solution removes scheduling from your to-do list, allowing you to accomplish more with less effort. Calendly is used by thousands of teams worldwide to schedule millions of 1-click meetings each week. Using a single meeting lifecycle platform, you can plan, connect, and nurture connections at the same time.

In order to prevent double-bookings, Calendly integrates with Google, Office 365, and Outlook. Additionally, it automatically updates calendars with new events, bookings, and appointments. The program is a delight to use because of its user-friendly, contemporary interface. You can easily send custom reminders and confirmations through email.

Why Choose Calendly?

1. Customer Bookings in Three Steps. Calendly simplifies your appointment scheduling workflows. Simply create rules pertaining to your availability and business, share your link, and allow customers to pick a time and an event in your calendar.
2. Automate Your Workflow. The platform is more than just a calendar. You can create a custom workflow that automates confirmations, messages, and other types of communication.
3. Connect With Various Calendars. It connects with numerous third-party calendars to ensure that you do not have any conflicts. You can integrate up to six personal and business calendars to centralize your company’s schedules

10. Checkfront

Co-founders Jason Morehouse and Grant Jurgeneit originally envisioned Checkfront as a way to aid service providers who were becoming more upset with the difficulty of managing their online reservations. As a result of Checkfront’s rapid expansion since its inception in June 2010, the company now employs more than 100 people throughout Canada. It is designed to benefit enterprises in the tourist and hospitality industries, including tour operators, rental companies, and more.

With Checkfront, managing reservations is a breeze. With just a few clicks, you can take care of all of your bookings and schedules. This solution allows you to establish your prices, special offers and bundles, and availability. The powerful program can handle all reservations, including lodging, rentals, guide services, and excursions.

Why Choose Checkfront?

1. Designed For Tourism And Accommodation. The company was established with tourism and hospitality businesses in mind. With expertise in the industry, the creators can provide specific workflow solutions to make these enterprises run smoothly.
2. Publish on Any Online Portal. The booking widget is easily embedded on any online platform. The live booking calendar works seamlessly with Joomla, WordPress, and other similar frameworks.
3. More Than Just Appointment Scheduling. Checkfront goes beyond bookings and reservations. Customers can pay, sign waivers, and buy gift certificates without ever leaving the platform.

11. TeamUp

It has been TeamUp‘s goal since its inception in 2012 to deliver the finest management software for fitness facilities. They are produced, maintained, and supported by a team of fitness enthusiasts from the Massachusetts Institute of Technology (MIT). With the goal of assisting independent fitness entrepreneurs in managing appointments and reservations, TeamUp has created features specific to businesses in the industry.

The program includes tools for organizing class schedules, accepting fees, and engaging with students. It also has dependable reporting features that provide you with useful information about your students’ experiences. By using data-driven techniques, you can easily expand your company. It comes with a unique membership system for fitness clubs and similar enterprises. This makes it easy for members to book classes, record attendance, and even customize plans.

Why Choose TeamUp?

1. Designed by Fitness Enthusiasts. The TeampUp team is composed of developers who are passionate about fitness. As such, they have insider information about workflows and processes in gyms, fitness clubs, and similar businesses.
2. Integrated Functionalities. The appointment scheduling system integrates with client profiles, plans, and more. This means all the important parts of your business are just under one TeamUp account.
3. Manage Numerous Events And Activities. Create custom events and activities such as classes, training sessions, consultations, check-ins, and more. That means you get the right features according to your specific business model.

12. Workiz

For small-medium on-demand enterprises in North America, Workiz is the only field service management and communication platform designed by and for field service professionals. Saar Kohanovitch, Dan Kadosh, and Erez Marom launched the platform in 2015. Dan and Erez in San Diego, California, each had their own service company for more than a decade. Neither of them was happy with the current state of field service management software, so they resorted to manual methods such as using pen and paper, spreadsheets, and Google Calendar. Working with Saar Kohanovitch, they created Workiz after finding nothing else on the market that met their needs.

Workiz makes it simple to plan, prepare, and dispatch when it comes to field service work. It allows managers to show all the places where they are sending field services to on a map. In addition, the online booking module makes it easy for people to reserve your services. This is also updated in real-time with your calendar. It’s now possible for clients to make appointments based on the availability of your company, rather than just on the preferences.

Why Choose Workiz?

1. Made by and For Service Business Owners. The founders previously owned service businesses, so they know the processes and workflows in running these operations. As such, you can expect bespoke features that are perfect for repair businesses, locksmiths, plumbers, and more.
2. Attract Clients Everywhere. The online booking module can be easily published on various online pages. Post the booking system on your business website, marketing channels, social media pages, and even a direct link.
3. Optimized Workflow. The booking app integrates closely with the rest of Workiz. That means you can convert a booking request into a quote or a project right on the platform.

13. Zen Planner

Zen Planner‘s fully-featured fitness business software has everything you need to transform your passion into a profitable company. Ben Pate launched the company in 2006 in Colorado. In 2017, it was purchased by DAXKO as it continued to expand. Automated email and connected websites help you to stay in contact with members, as do easy-to-use tools for managing memberships, organizing events, and accepting integrated payment methods.

With the software’s ability to sync the time and schedule availability of members and instructors or coaches, you can say goodbye to scheduling problems and multiple bookings. The member gym app allows your club members to view and book available classes right on their mobile devices. They can get to know their coaches and instructions as well as know the details of their classes using the same application.

Why Choose Zen Planner?

1. Created by Experts of The Industry. With such complex operations, fitness and health clubs often have to deal with solutions that are not optimized for their needs. Zen Planner was developed by people who know the industry’s ins and outs.
2. Powerful Member App. All that your club members need is in one app. They can reserve classes, see calendars of activities, and even pay their bills.
3. Manage Bookings And Events. The fitness scheduling software integrates well with calendars and websites, which update in real-time. You can also add appointments even from your mobile device and more.

14. Skedda

Skedda was founded in 2013 with the purpose of creating the simplest, most user-friendly, and configurable space-booking software on the market. The Melbourne-based startup strives to give the greatest online solution for managing everything “space-based,” such as conference rooms, studios, courts, and halls. Now that the firm is growing globally, its employees are working in multiple time zones to better serve its customers.

The software enables enterprises to automate the time-consuming and difficult aspects of managing their bookable venues. With Skedda’s automation capabilities, you just have to put up conditions once and forget about them. It gives your clients the ability to arrange their own appointments. As a result, they have complete power over the creation and cancellation of appointments while following the rules and policies you have established for each of your locations. Booking activity feeds provide you with a comprehensive picture of every user’s action, such as when they make a booking, modification, or cancellation.

Why Choose Skedda?

1. Made For Accommodations And Similar Businesses. Skedda is designed with spaces, accommodations, and other similar places in mind. It provides a simple yet powerful platform to manage, accept, and process appointments and bookings.
2. Automation at Work. The appointment scheduling platform allows you to create rules and workflows to automate your workflow. As a result, you can set it up once and leave it to deal with administrative tasks.
3. Integrated With Secure Payments. Consumers can make secured payments online through Stripe. It provides upfront payment collections and “book now, pay later” schemes.

15. YouCanBook.me

YouCanBook.me is the company’s second product following WhenIsGood. Located in the United Kingdom, the appointment scheduling app was launched in 2011 with a fully remote team. With YouCanBook.me, the company aims to eliminate the back and forth of emails just to book customers. Just like the team, it aims to create flexible yet fully-featured products that empower customers.

Customers may book straight from the website using the application’s embeddable booking page. An easy-to-use booking website may be shared on social media, and when clients book, an automated update of their reservation is made to their schedule, and an email is sent to them. Customer confirmation messages are completely within your control. You may also accept credit card payments straight from the booking form, enabling you to make reservations based on payment options.

Why Choose YouCanBook.me?

1. Custom-Made Appointment Scheduling App. YouCanBook.me is created specifically for bookable spaces such as apartments, halls, rooms, and more. That means you get features that perfectly fit your operations.
2. Personalized Appointment Page. The booking system integrates easily with Microsoft and Google Calendar. Meaning, you can personalize your schedule to avoid double booking.
3. Employee Communication Made Easy. Customize every type of message that you send to your clients, such as reminders, confirmations, or follow-ups. Create personalized content for your communication channels without writing each message manually.

Grow Your Business with Appointment Scheduling Software

There are numerous scheduling software vendors on the market. That means you are bound to find the right service provider that matches your budget and needs. However, this also makes choosing the right appointment scheduling software difficult due to the sheer number of options. You can choose from fully-featured platforms or industry-specific apps.

One of the leading productivity software providers, monday.com, offers one of the best appointment schedule platforms for any type of business. Its flexible components make it easy to create custom workflows, specific processes, and more to ensure that it exactly matches what you need. The company aims to help you run your entire operation, so you can also use monday.com in different parts of your enterprise.

Key Insights

• Comprehensive Scheduling Solutions: The article highlights monday.com as the best scheduling software, emphasizing its versatility and ability to handle various business aspects from CRM to staff management.
• Top Scheduling Software Companies: A detailed list of top scheduling software companies in 2024 includes monday.com, SimplyBook.me, vcita, Easy Busy Pets, Rosy Salon Software, HoneyBook, Acuity Scheduling, Block, Inc., Calendly, Checkfront, TeamUp, Workiz, Zen Planner, Skedda, and YouCanBook.me.
• Increased Online Bookings: More than two-thirds of appointments are now booked online, showing a significant shift towards digital booking solutions.
• Benefits of Scheduling Software: The benefits include fostering customer loyalty, enhancing efficiency, convenience, reducing no-shows, and increasing revenue.
• Market Growth: The appointment scheduling software market is projected to grow at a CAGR of 19% from 2020 to 2025, indicating a rising demand for these solutions.
• Customization and Flexibility: Many scheduling software solutions offer customizable workflows, social media integration, and automation features to cater to specific business needs.
• Industry-Specific Solutions: Several platforms, such as Rosy Salon Software and Easy Busy Pets, provide tailored solutions for specific industries like salons, spas, and pet care businesses.

FAQ

1. What is the best scheduling software? The best scheduling software is monday.com, known for its flexible features, custom workflows, and ability to handle various business functions beyond scheduling, such as CRM and staff management.
2. What are the benefits of using appointment scheduling software? Appointment scheduling software fosters customer loyalty, enhances efficiency, provides convenience, reduces no-shows, and ultimately increases revenue for organizations.
3. Which companies offer the top scheduling software in 2024? The top scheduling software companies in 2024 include monday.com, SimplyBook.me, vcita, Easy Busy Pets, Rosy Salon Software, HoneyBook, Acuity Scheduling, Block, Inc., Calendly, Checkfront, TeamUp, Workiz, Zen Planner, Skedda, and YouCanBook.me.
4. How has online booking changed in recent years? Online booking has become the norm, with more than two-thirds of appointments now booked online. This shift is prevalent across various appointment-based professions, including service industries like beauty, wellness, and medical sectors.
5. Why is there an increasing demand for appointment scheduling software? The increasing demand is due to the benefits of scheduling software, such as improved customer management, operational efficiency, and revenue growth. Additionally, the market’s projected growth at a CAGR of 19% from 2020 to 2025 reflects this rising demand.
6. Can scheduling software be customized for specific business needs? Yes, many scheduling software solutions offer customizable features and workflows. For instance, SimplyBook.me integrates with social media for bookings, while Easy Busy Pets provides an all-in-one solution for pet care businesses.
7. Are there industry-specific scheduling software options available? Yes, there are industry-specific solutions. For example, Rosy Salon Software caters to the beauty and wellness sector, while TeamUp is designed for fitness facilities. These tailored solutions meet the unique needs of different industries.

By Nestor Gilbert

Nestor Gilbert is a senior B2B and SaaS analyst and a core contributor at FinancesOnline for over 5 years. With his experience in software development and extensive knowledge of SaaS management, he writes mostly about emerging B2B technologies and their impact on the current business landscape. However, he also provides in-depth reviews on a wide range of software solutions to help businesses find suitable options for them. Through his work, he aims to help companies develop a more tech-forward approach to their operations and overcome their SaaS-related challenges.