15 Best CMMS Systems for 2024

Asset maintenance, though largely perceived by companies as an expense, is actually an investment. When done right, computerized maintenance management delivers value to organizations and maximizes return on investment. Unplanned equipment breakdowns often result in lost opportunities. Maintenance management software offer tools that can help companies prevent these costly interruptions. The best CMMS systems in the market today reduce asset downtime and increase team productivity.

This guide lists the best CMMS systems that can help your team in improving processes while promoting reliability-centered maintenance. The unique features of each product are identified so you can easily match them with your team’s requirements. A brief discussion of pricing and benefits will also provide you with additional information as you choose a maintenance platform for your team.

Today, technology has made it possible to effectively manage maintenance tasks. While there are organizations that still rely on spreadsheets, the COVID-19 pandemic has accelerated the digitization of work processes by several years. This accelerated transformation delivered benefits not just to customers, but also to the overall performance of organizations.

However, even with the digitization of work processes, there are roadblocks that professionals in the industry need to overcome. For instance, maintenance professionals have identified unplanned equipment breakdown as the top challenge in maintenance management across industries. With limited resources, maintenance teams are often left scrambling for ways to sustain productivity.

Luckily, modern software for maintenance management can offer solutions for these industry challenges. While there are many types of maintenance management software, at its core, it is built to streamline asset management, preventive maintenance, equipment management, and inventory management. As it can be used to schedule work orders, procure spare parts, and coordinate with different suppliers, CMMS software reduces unplanned downtimes and increases productivity. Consequently, when assets are in optimal running condition at all times, businesses can increase their efficiency and boost their bottom line

It is also thanks to these software that companies can be more proactive in asset management. For instance, in 2020, 70% of global manufacturing firms were able to prioritize preventive maintenance. Meanwhile, others were able to perform predictive maintenance that can help them to always be one or two steps ahead when it comes to the optimization and repair of assets.

The following list of the best CMMS systems can help you optimize your asset management. This is your chance to carefully consider its potential to reduce downtime costs and improve your overall productivity.

15 Best CMMS Systems

1. Wrike

Wrike is an online work management software solution that facilitates operational efficiency in both co-located and distributed workgroups. It is a flexible app that enables cross-functional teams to collaborate on a single platform. With Wrike, you can keep track of all activities and schedules as well as set priorities for all teams to see. Each team member can easily access information anytime with the 360-degree visibility as provided by the multiple views feature.

Wrike has customizable dashboards and shared calendars to ensure that teams are working on the same page. Multiple options to organize information are provided, making it easy to set up a workspace based on the unique work style of teams. Wrike integrates with Salesforce, Tableau, Microsoft Teams, and Google Drive, among other business apps.

Price Range: Wrike pricing starts at $9.80/user/month for the Professional plan and $24.80/user/month for the Business plan. It also offers a free plan for a maximum of five users.

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What is unique about Wrike?

1. Smart automation. The Work Intelligence feature of Wrike uses AI to automate workflows and provide project risk prediction. This feature also includes voice commands and smart replies that increase work productivity.
2. Pre-built workflows. To speed up projects, Wrike offers purpose-built templates for all kinds of tasks. Among the pre-built templates are workflows for go-to-market, event management, and employee onboarding and offboarding.
3. Enterprise-grade security. Wrike uses single sign-on, role-based access, and encryption key ownership. You can control access by managing the keys to your Wrike data.

2. ManagerPlus

ManagerPlus is an enterprise management software designed for businesses that operate within the construction, facilities, manufacturing, and fleet industry. It offers five separate modules for inspection, work order management, preventive maintenance, asset management, and inventory management. ManagerPlus streamlines and decreases the operating costs of businesses.

ManagerPlus offers powerful and intuitive solutions for maintenance management. These can cover various industries and are fully customizable for any type of asset. ManagerPlus also has a mobile app that allows you to access your database even when you are offline. Once you get back online, ManagerPlus syncs your data with the platform. It connects with other business apps through the ManagerPlus connectors as well as with the developer API.

Price Range: Designed for growing teams, Lightning Plus is at $85/user/month, while Lightning Experience with next-generation features is priced at $125/user/month.

What is unique about ManagerPlus?

1. Streamlines work order system. From a single platform, you can track all your work order history and gain visibility into your operations. In addition, by tracking expenses tied to work orders, you can identify areas where costs can be minimized.
2. Improves efficiency. The real-time data and reporting functionalities enable teams to quickly address inefficiencies and increase uptime. You can also automatically schedule work orders in a single database.
3. Manage costs effectively. To stay on top of your finances, you can generate reports on maintenance costs and inventory. With proper maintenance planning, you can avoid reactive maintenance expenses.

3. Fiix

Fiix is an online, AI-powered CMMS platform that helps companies plan, track and optimize the maintenance of fixed assets. It connects teams, data, tools, and processes and gathers crucial insights to inform asset management strategies. Fiix covers the management of asset, work orders, and inventory. Mobile maintenance, reporting, and analytics are also part of the Fiix platform.

With Fiix, you can schedule maintenance that runs like clockwork. Using triggers such as date, event, meter, time, or condition, you can simplify maintenance schedules. From a single dashboard, you can check the status of all work orders. Fiix has an Integration Hub that offers an open API and many pre-built apps and integrations, including those with Oracle NetSuite, Workday, Sage, and SAP, among others.

Price Range: Billed monthly, the Basic plan for small teams starts at $45 per user while the Professional plan for larger teams is priced at $75 per user. It also offers a free plan for up to 25 active PMs.

What is unique about Fiix?

1. Work order insights. With the AI-generated reports of Fiix Foresight, you can analyze all your work orders to identify patterns that might be causing work delays, equipment failure, or compliance issues. This can easily be performed from a single platform.
2. Integrates with any ERP software. With Fiix, you can automatically share information about usage and inventory with your ERP platform. In this way, you can maintain accurate accounting and finance entries.
3. Simplified work request process. Fiix has a work request portal where you can search, sort, and track work orders. Within the same platform, you can prioritize requests and even design your own work request forms.

4. eMaint

eMaint is a CMMS software that offers solutions for every industry to improve processes by centralizing information on facilities maintenance. The platform includes core CMMS functions such as work orders and requests, PM scheduling, asset management, parts inventory, and reporting plus, a document and image storage feature and an interactive image mapping tool. The workflow management functionality allows users to set specific events that will prompt specific responses.

The eMaint platform includes a billing management feature, a purchasing and requisition feature, and a multiple-location inventory tool. It integrates with SAP, Jira, Sage, QuickBooks, and Oracle, among other business apps. eMaint also enables easy data import from PLC, SCADA, corporate systems, and building automation systems.

Price Range: The monthly pricing for the Team plan starts at $69 per month, which is limited to three users.

What is unique about eMaint?

1. Data-driven performance tracking. eMaint keeps a database of work orders, the corresponding responses, response times, and maintenance duration. From this set of information, teams can make data-driven maintenance management strategies.
2. Easy onboarding. eMaint provides on-demand access to training materials for customers. In addition, the customer success portal contains support cases and other tips on maximizing eMaint features and functionalities.
3. Accessible platform. The interactive plans and document storage of eMaint ensure that maintenance teams can access important data. This is enhanced by the mobile functionality feature of the eMaint platform.

5. Hippo CMMS

Hippo CMMS is an all-in-one solution for the management of work orders, tracking of preventive maintenance, scheduling, and inventory control. Trusted by organizations across all industries, Hippo CMMS facilitates the management of all maintenance needs on one platform via desktop or mobile devices. Among the premium features are electronic signature on work orders, single sign-on, and API access.

The maintenance request portal of Hippo CMMS keeps all work orders in a single database. It also has a KPI dashboard which gives maintenance teams real-time data on maintenance management metrics. With the data collected, adjustments in workflows can be implemented immediately. Hippo CMMS offers custom integrations with ERP systems and also interconnects with other business tools such as Azure, Active Directory, and Okta SSO.

Price Range: For a single facility with a minimum of two users, the monthly subscription for the Starter plan starts at $35 per user. This includes up to 25 requesters and is limited to 100 equipment items.

What is unique about Hippo CMMS?

1. Mobile CMMS app. Access the features of Hippo CMMS from anywhere and boost productivity using the mobile CMMS app. Available on iOS and Android, the Hippo mobile CMMS app delivers key advantages and can track work offline
2. Real-time reporting. Hippo CMMS provides maintenance reports that are complete and up-to-date. These include auto-generated reports on maintenance history, KPIs, and inventory and spare parts management reports.
3. Customized reports. The Extract Module of Hippo CMMS allows users to create custom reports. This feature is able to pull data from any field being tracked by the Hippo database and share it with other business applications.

6. Brightly

Brightly is a cloud-based CMMS that offers a complete suite of intelligent asset management software solutions. Formerly known as Dude Solutions, the company rebranded in early 2022 to combine CMMS and operations management with enterprise and strategic asset management solutions. Brightly maintenance and operations solution is a comprehensive CMMS that streamlines workflows and manages work orders and assets.

Brightly’s maintenance solutions help organizations improve productivity, reduce maintenance costs, and make smarter decisions. The Smart Assets module of Brightly leverages IoT remote monitoring to predict equipment downtime and automates the creation of work orders through the use of specific triggers. For integrations, Brightly offers services that can help you determine the best integrations for your current platform. Connector tool kits are provided to customers to easily integrate with ERP and financial systems.

Price Range: The vendor provides a quote based on the requirements of customers.

What is unique about Brightly?

1. Robust analytics. The predictive insights of Brightly turn data into actionable insights. This enables teams to become proactive and work towards organizational growth.
2. Top-notch client support. Brightly provides client services through its Client Service Center, which acts as your strategic partner. It also provides implementation guidelines and professional services. Plus, you can also join the Brightly Community for product and industry insights.
3. Flexible operations. Brightly provides unparalleled flexibility, security, and storage of cloud technology. In addition, it is simple to set up, which means that you will immediately realize efficiencies and cost savings.

7. FMX

Facilities Management Express (FMX) is a facility management software that includes features for work order management, maintenance inventory management, preventive maintenance, reporting, and analytics. It also offers tools for facility scheduling, rental and reservation, and equipment maintenance. FMX helps you optimize your facility’s operational processes and extend your equipment and asset lifespan.

Aside from core CMMS features, FMX also offers customers the option to add tools such as interactive mapping, satisfaction surveys, supply requests, and project request tools. FMX allows you to make data-driven decisions and empowers your team to better manage preventive maintenance activities. FMX integrates with Slack, Zonar, Oracle, QuickBooks Online, and other sensor apps and business tools.

Price Range: The monthly pricing starts at $35 per user for Proactive maintenance while Advanced maintenance is at $60 per user. FMX offers a free plan with basic maintenance capabilities.

What is unique about FMX?

1. Maintenance KPI reporting. Capture, analyze, and optimize every aspect of maintenance operations and facilities management. FMX helps you plan capacity, understand trends, and even determine the best timing for capital investments.
2. Mobile work orders. Even on the go, FMX allows you to create work orders with configurable request forms with automatic routing. Attach photos and all essential details for each work order to reduce back and forth time on coordination.
3. Technology ticketing. This feature allows the IT team to easily respond to tickets to ask for additional information. Each ticket is prioritized by urgency to help you organize your schedule. Moreover, it allows you to keep track of the time and resources used in resolving each ticket.

8. UpKeep

UpKeep is an asset operations management solution that enables teams to run operations efficiently. It provides technicians with access to all the tools and information that they need to deliver services faster. The platform gives full visibility into all active and pending activities, allowing technicians to get a 360-degree view of the service history of facilities and assets.

The Asset Operations Management Solution increases team efficiency and equipment reliability through its centralized command center. Using wireless sensors and advanced analytics, UpKeep Edge provides real-time data for the monitoring of assets and performance management. It integrates your CMMS, APM, ERP, and financial data into one single solution. UpKeep has an open API and interconnects with business tools such as Zapier, Autodesk, and Freshbooks.

Price Range: Monthly pricing starts at $45 per user for the Starter plan. UpKeep offers a free version for maintenance technicians that provides a view of work order history.

What is unique about UpKeep?

1. Audit ready reports. With UpKeep, you are always aligned with safety and regulatory standards. Generate reports and pertinent documentation for auditors, anytime. These include maintenance documentation and historical documents.
2. Accessible platform. The asset management platform of UpKeep can be accessed from any device. View warranty information and depreciation schedule in one click. Having the right information also helps you make the right decisions on assets.
3. Advanced asset analytics. Proper monitoring of assets lets you optimize usage, thus increasing reliability and lifespan. UpKeep facilitates this process through advanced analytics and provides data to better manage your maintenance initiatives.

9. Corrigo

Corrigo is a facilities management platform and is one of the technology solutions offerings of JLL Technologies. Corrigo keeps your operations, asset, and work order management constantly synced for optimal asset management. This intelligence-driven integrated facilities management platform combines artificial intelligence and business intelligence to deliver a superior management system for assets and facilities.

As a powerful CMMS, Corrigo lets you streamline operations, connect with trusted partners and maximize assets. This one-stop solution simplifies task management and boosts efficiency among organizations, and helps drive the bottom line. Corrigo easily integrates with your existing systems with its interoperable platform, including Acumatica, Sage Intacct, and QuickBooks, among others.

Price Range: Corrigo provides a quote upon assessing the requirements of customers.

What is unique about Corrigo?

1. AI-driven forecasting. Forecast and optimize spending using the AI-driven tools of Corrigo. Data-driven projections will significantly help improve capital planning, and at the same time keep spending in check.
2. Dispatch management. Corrigo enables location-based check-ins, which facilitate efficient dispatch management. In addition, timecards, scheduling, and dispatching are centralized.
3. Central customer portal. From a single portal, Corrigo lets you initiate all work requests, quotes, and proposals, including billing. In the same platform, you can also track all activities related to facilities management.

10. Maintenance Care

Maintenance Care is a maintenance management software solution that features advanced custom fields that allow you to include custom questions in maintenance management. Alongside every piece of information needed in the work order, your technicians will provide answers to your specific queries. You can also create custom forms to gather more data from ongoing work orders. The asset tracking tools automatically schedule maintenance and predict asset lifespan.

In this CMMS platform, you can edit tasks or move work orders to another schedule from the calendar view. The equipment management software optimizes preventive maintenance scheduling and also lets you plan your entire workload. Maintenance Care easily integrates with YouTube, RingCentral, Google Calendar, Survey Monkey, and accounting, ecommerce, and management tools.

Price Range: Subscription starts at $90 per month for the Work Order edition, which includes customized work orders, a mobile app, and reporting for unlimited users. It also offers a free version, which is limited to the management of work orders.

What is unique about Maintenance Care?

1. VR-powered maintenance. Maintenance Care lets you have a virtual tour of your facilities. This 3D rendering complements the smart maintenance functionality and takes your facilities management to the next level where each piece is linked to its profile.
2. Smart duplication checker. This feature checks all work orders and eliminates duplicates. It will notify the person submitting the work order if a particular request has already been submitted.
3. Free cloud storage. The Space Center of Maintenance Care is a cloud storage for all files, including videos, schematics, MSDS forms, or training documents. The 500MB storage allotment comes with the initial membership.

11. Limble CMMS

Limble CMMS is a platform for the management of assets that encompasses inventory and asset management, tracking, and reporting, while at the same time delivering workflow improvements and cost reductions. Limble CMMS helps you cut costs by reducing the volume of reactive maintenance work orders. Through automated PM scheduling integrated with conditional scheduling features, teams are able to achieve significant cost savings.

With its custom dashboards, Limble CMMS allows maintenance managers to identify the assets that cost the most in terms of maintenance and view critical maintenance KPIs. This multilingual CMMS software is natively translated, which lets every user change the language based on preferences. Within the same Limble account, you can use multiple languages. Limble CMMS integrates with QuickBooks and SAP.

Price Range: Monthly pricing starts at $50 per user for the Starter plan, which is ideal for small teams.

What is unique about Limble CMMS?

1. Mobile maintenance app. Built for both iOS and Android, the mobile app allows maintenance teams to view their assigned work orders and PMs. It also lets technicians log their work orders on the fly.
2. Intuitive PM builder. The detailed preventive maintenance builder of Limble allows you to build simple checklists or powerful conditional logic. This list will guide your field technicians and also ensures that work orders are done the right way.
3. Custom dashboards. This lets you view automatically generated reports and monitor your key metrics. You can also create your own flexible time periods so you can analyze data points from particular dates. Moreover, the Limble dashboards can easily be shared via Excel sheets or PDFs.

12. FRACTTAL

FRACTTAL is an intelligent maintenance platform that combines the power of mobility, IoT, and Big Data. Its CMMS solution, FRACTTAL One, provides modern maintenance management through total mobility from a single platform. Meanwhile, its predictive maintenance software, Predictto, facilitates maintenance planning with the help of AI and machine learning.

Using IoT technology for maintenance, FRACTTAL X connects your assets to the CMMS platform and monitors the temperature and actual hours of use of an asset, measures current capacity, and forecasts when preventive maintenance needs to be performed. FRACTTAL integrates with any ERP and lets you forget about complicated workflows. It interconnects with business tools such as Sage, SAP, Salesforce, Oracle, Google, and Microsoft Dynamics

Price Range: Pricing starts at $255 per month for the Starter plan, which is good for up to five transactional users. For up to two users, FRACTTAL offers a free version.

What is unique about FRACTTAL?

1. Uses IoT technology. FRACTTAL X uses IoT in maintenance management, which monitors the environment of assets This technology employs condition-based maintenance for increasing asset reliability.
2. Asset lifespan prediction. The predictive maintenance software Predictto uses machine learning and IoT to identify the precise moment every asset would require preventive maintenance. This helps forecast the reliability of your assets and helps you calculate the best time to begin the maintenance cycle.
3. Mobile maintenance management. Perform your maintenance operations on a single platform from any device with FRACTTAL. Manage all work orders on the fly, and even use the speed dial to access all your equipment, parts, and supplies.

13. Proteus CMMS

Proteus CMMS is a cloud-based platform that offers a suite of tools for the organization, tracking, and scheduling of maintenance activities. This next-generation CMMS combines the essential maintenance tools plus, the latest technology in asset management. Proteus CMMS is an all-in-one work management tool that manages all work orders in one place. It uses AI and machine learning in the management of inventory and spare parts to eliminate out-of-stock and overstocks.

Proteus CMMS compiles accurate information on equipment and facilities to schedule preventive maintenance and effectively analyze performance. The integration capability of Proteus with software applications and web services facilitates the creation of automated workflows. SAP, Microsoft Dynamics, Oracle, QuickBooks, and Crystal Reports are among the business apps that seamlessly connect with Proteus CMMS.

Price Range: Billed annually, the monthly price of its Basic plan starts at $33 per user, limited to three users. The Professional plan is priced at $69 per user.

What is unique about Proteus CMMS?

1. Mobile inspection app. The Proteus MMX is an inspection app that complies with safety and compliance regulations. It has a user-friendly interface with an intuitive dashboard and search capabilities that enable you to monitor assets and schedule inspections.
2. Custom integration services. The Proteus Rest Service integration is a highly flexible system that can integrate with business platforms that handle inventory, vendors, scheduling, purchasing, and more. It is an optional add-on that users can avail of to easily connect to existing platforms.
3. Streamlined service requests. This advanced communication tool brings work order software directly to end-users. It eliminates the use of administrative time, while also preventing lost requests.

14. TeroTAM

TeroTAM is an all-in-one CMMS software that offers solutions for the management of assets using high-end analytics. The objective is to expand the life cycle and optimize the performance of every piece of equipment. It offers multiple solutions for complaint tracking and management, facility management, and other solutions for maintenance management.

For every type of industry, TeroTAM offers custom solutions for the management of assets. These include asset and facility maintenance, field services maintenance, and manufacturing maintenance. All essential asset data is stored in one central platform, making all information accessible to all technicians and team members. TeroTam enhances workflow by standardizing methods and centralizing business reports. TeroTAm fast-tracks your asset management using sophisticated asset management solutions, including IT maintenance.

Price Range: TeroTAM provides a quote to customers upon request.

What is unique about TeroTAM?

1. One-touch mobile support. The TeroTAM mobile app is very easy to use. Designed for customers as well as service providers, the mobile app provides the same level of access as with any other device and empowers technicians to perform maintenance and conduct asset management on site.
2. Digital signature authentication. The workflow of TeroTAM includes a digital signature authentication that validates all documents. For complaint tracking, TeroTAM closes every complaint only when the digital signature has been validated.
3. Modern tracking technologies. TeroTAM uses beacon-based asset tracking, near field communication (NFC) tracking, and radio frequency identification (RFID) tracking for maintenance management. These technologies ensure that companies are getting the most value from their investments.

15. iMaint

iMaint is a powerful and practical CMMS system that helps companies optimize equipment performance, reduce downtime, maintenance and operating costs, and achieve efficient utilization of resources. It helps reduce administrative workload and enables maintenance managers to proactively plan maintenance work. iMaint helps improve financial performance by ensuring that facilities are running efficiently.

Designed using open and modular architecture, iMaint can be used as the CMMS platform for small and large companies. Various sectors can be served by iMaint including industrial companies, hospital and health care facilities, colleges and universities, hotels and resorts, and public sector organizations. The integration utility of iMaint can pass data to and from other systems in widely-used formats. Among the integrations include financial systems, purchase orders, fueling systems, and process controllers.

Price Range: Monthly subscription starts at $79 per user for up to five users.

What is unique about iMaint?

1. Integrated maintenance platform. With work orders, preventive maintenance, fault management, inventory control, and purchasing management integrated in a single platform, iMaint ensures seamless maintenance management. This also empowers maintenance teams and optimizes the use of resources.
2. Functional user interface. The process-oriented interface of iMaint balances functionality and ease of use. It has a visual editor that enables the simple addition of equipment and facilities. the graphic data entry also allows users to drag and drop elements in the database.
3. Highly-customizable. Dashboard layouts and report formats can be customized by the user. The custom fields for all main entities such as calls and work orders can be used as search criteria. You can also define your own retrieval criteria, and perform a quick batch close on all work orders.

Choose the Best CMMS System for Your Team

For maintenance software to be considered effective, it should be able to seamlessly perform asset management, work order management, and warehouse inventory management. These core processes are essential. CMMS systems today, however, offer more than the essential tools according to maintenance statistics. Most have integrated AI, IoT, and machine learning into their tools to enhance functionality and increase accuracy. This benefits not just the customers but also the companies as operations are also improved.

Based on our evaluation, Wrike provides a top-notch CMMS system for its ability to manage multiple projects while streamlining processes at every stage. The custom workflows that are easy to implement facilitate effective coordination. Wrike also allows teams to share real-time, interactive reports with just one click. You can avail of its 14-day free trial for you to assess if Wrike is the right CMMS system for your team.

It is important to note that, aside from choosing the right platform, successful CMMS system implementation is also crucial. To get the real benefits of using the best CMMS systems, ensure that all teams are synced on how these tools are to be used to enhance operations and increase overall productivity.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. From pitch deck to exit strategy, he is no stranger to project business hiccups and essentials. He has been involved in a few internet startups including a digital route planner for a triple A affiliate. His advice to vendors and users alike? "Think of benefits, not features."