15 Best Farm Accounting Software in 2024

The best farm accounting software should be able to create cost centers to track profit and loss by a farm unit. It should also manage feed and grain inventories, track fixed asset activities, and track personal income and expenses. While many accounting software are robust and work for different industries, there are those that work best for farming. The question now is how to choose the best farm agriculture accounting software.

This guide aims to provide you with an overview of the best farm accounting software worth your consideration. You can compare their features and prices, thus helping you decide which one fits your needs best.

In 2020, there were 2.02 million farms in the United States, occupying 897 million acres, averaging 444 acres. These figures were much lower than the 2007 data, according to the US Department of Agriculture. Nevertheless, technological advancements have triggered farm productivity to triple between 1948 and 2019. Inflation-adjusted Net Farm Income (NFI) was projected to hit $123.4 billion in 2021, up 20.1% from 2020. The best since 2013.

With the growing income from agriculture, farm accounting has become even more vital. Of course, the first thing you need for farm accounting is your electronic checkbook ledger and several broad categories with a limited “chart of accounts,” or the list of the various categories you’re tracking: seed, chemicals, fertilizer, rent, government payments, personal health insurance, and many more.

You can build your own spreadsheets using Microsoft Excel or Google Sheets for your record keeping. But you can also just reap the benefits of accounting software, which can do these things for you and more. Choosing software, however, may not be easy with the accounting software being ubiquitous. Kelvin Leibold, in his lecture notes for Iowa State University, listed three tiers that you could look into for your farm accounting software reviews to help you decide the kind of software you will need for your requirements.

• The basic starting point of a pre-packaged software gets you used to data entry, check writing, and electronic funds transfer and helps set up the basic chart of accounts.
• The next tier of software would include features like payroll, inventory, and in-depth enterprise analysis. Some allow you to use double-entry accounting, giving you a real-time net worth statement.
• The third tier includes double-entry accounting, payroll, and detail analysis. Some may include consultants and tax preparation.

Some of the best accounting software in the market now work well with farms. According to Leibold, how you choose an accounting software should largely rely on where your business or farm is right now, where you want it to go, and how much time and money you are willing to spend.

How much does farm accounting software cost?

The cost of farm accounting software varies widely depending on the features, the size of your operation, and the pricing model of the software provider. Here’s an overview of what you can expect:

• Free Software: Some basic farm accounting software options are free, but these usually come with limited features. They may be suitable for small-scale or hobby farmers who need simple tools for tracking income and expenses. However, they may lack advanced features like inventory management or tax reporting.
• Subscription-Based Software: Most farm accounting software is offered via a subscription model. Prices typically range from $10 to $100+ per month, depending on the software’s complexity and the farm’s size. For instance, small-scale farms may find plans around $15 to $40 per month sufficient, while larger farms or those with more complex needs might need plans costing $50 or more monthly.
• One-Time Purchase: Some software options are available for a one-time purchase, ranging from $100 to $1,000 or more. These are often more affordable in the long run but may require additional updates or customer support fees.
• Enterprise-Level Solutions: Larger farms or farming cooperatives with multiple departments may require enterprise-level software. These highly customizable solutions can cost anywhere from $500 to several thousand dollars per year, depending on the level of customization and support provided.
• Additional Costs: Some software platforms charge extra for features like tax filing, integration with other tools, or advanced reporting. Be sure to factor in any additional costs when evaluating your options.

Top Farm Accounting Software in 2025

1. FreshBooks

Led by the philosophy of 4E’s (execute extraordinary experiences every day), FreshBooks was built because of a daily business need. With over 30 million people having used its services, the app helps freelancers, self-employed professionals, businessmen with contractors, or employees run their businesses with small businesses in mind.

One of the best agriculture accounting software, FreshBooks offers innovative ways in addressing accounting problems in your farm business such as easy invoicing and automatic auto-bills that ensure that you and your clients and suppliers are on track with your credits and debits. You will also be notified when your client opens the invoice, eliminating problems in receipt and payment disparities.

FreshBooks

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Other features include easy access to financial reports without the unwanted human errors, expense tracking, which lets users attach receipts easily, and accessibility of reports anywhere around the world. This gives you the opportunity to take your farming business to new heights.

FreshBooks runs on iOS and Android, so you can access it even when you’re not at work. It offers a 30-day free trial, but price packages start at $15 per month.

2. NetSuite ERP

NetSuite ERP is designed to provide ease and comfort in managing a global business, so you can make better business decisions. If you have a big to medium farming business, this software resolves business issues on manual processes, data accessibility and integrity, and timely and cost-saving management of the supply and demand of your products.

NetSuite ERP

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Its most valuable feature is that it matches receipt, vendor invoice, and purchase order, which lets you pay using electronic funds transfer (EFT). This puts you on top of your payables and receivables while building good relationships with your clients and vendors.

NetSuite ERP integrates with NetSuite CRM, NetSuite Ecommerce, and NetSuite Professional Services Automation (PSA). These are on top of third-party app integrations with systems like ePay and Dell Boomi. Get a quote to get the best value for the features you need in your farm account.

3. QuickBooks Online

QuickBooks Online merges all essential accounting tools, allowing you to have easy access to all your accounting data wherever you are. This will create an efficient system for your farming business that lets you do your basic accounting tasks in no time and gives you more hours to attend to more important business matters.

It lets you do electronic invoicing, post recurring payments, sync banking data and transactions, and reconcile and categorize transactions.

It also has a built-in financial reports generator, which eliminates errors in data recording and gathering. But its best feature is that it is accountant-approved. It has all the features that accountants deem important in such a solution. There is no longer a learning curve, especially if you are a start-up farm business.

QuickBooks Online can seamlessly integrate with Intuit’s other applications, like QuickBooks Payments and Payroll, plus, other third-party applications for more robust functionalities. Its packages start at $25 per month, but you can try the app first for 30 days, free.

4. Sage Business Cloud Accounting

Sage Business Cloud Accounting is a cloud-based accounting application that lets you take control of your accounting needs in an easy and practical way. It gives you easy access to your accounting data by just looking at one dashboard. This helps you keep track of your cash flows and make some cash flow forecasts that let you make necessary and viable financial decisions in a snap.

This application also generates financial reports, including tax information that gives clear details on where you are on the financial side of your business. It also links your bank accounts and credit card accounts for easy banking transactions. It allows you to enter inventory data, and vendor details, and generate invoices. However, it does not track inventory, print checks, and address all accounting needs.

If you value your presence in your farm business, this software could prove useful. The limitations in features may require you to pay close attention to monitoring the workflow. On the bright side, you can make sure you are not getting generic services because Sage gives you farm accounting software that could directly address your needs.

Sage Business Cloud Accounting is mobile-friendly, so you can work on the go. After a 30-day free trial, you can choose from three packages starting at $10 per month.

5. AvidXchange

If your farm business is making that big leap from conservative paper transactions to progressive automated ones, AvidXchange is the right tool for you. This helps to make the transition to automated systems a breeze. With its customizable interface, you can choose the best look that fits your current system. Its automation system cuts down the cost and time to complete your accounting needs, making you paperless in no time.

AvidXchange provides four modules, which include invoice automation, bill payment automation, purchase order automation, and utility bill management. Invoice generation, payments to thousands of suppliers, and customized intelligent approvals make this application a worthy purchase. All these provide lower costs and higher productivity to business owners.

AvidXchange integrates with over 210 leading ERP and accounting systems, including Blackbaud and Microsoft Dynamics GP. Pricing is quote-based, so you pay for features that match your farm accounting needs.

6. A2X

A2X is a cloud-based technology that sends transactional data from ecommerce sites directly to the platform. This frees you from manually recording your product sales and financial statements and helps improve bookkeeping strategies. It also promptly and accurately transfers financial data from other popular accounting software which makes your accounting processes simple and error-free.

With its partnership with top ecommerce accounting firms, it saves you money and ensures the precision of your financial data. All payables and receivables are accounted for, which lets you reconcile all financial information easily and make necessary changes effortlessly. It has an inventory accounting feature that keeps you on track of your stock levels and even its location.

A2X connects your platform to your bank accounts, which makes it easy to spot discrepancies. It provides safety and security to give you the peace of mind you need to run your farm business. All these features are supported by multiple currencies and let you conduct your business internationally. A2X provides a free trial after which, you can choose from multiple packages that fit your needs.

7. Rossum

If your farm business receives many business correspondences and does a lot of documentation, Rossum could help. It is a comprehensive document management solution that helps save you time by putting together your documents in one intelligent inbox.

Its self-learning feature lets you review all information for accuracy and the platform will recognize the changes and apply your feedback in your next data entry. This allows the platform to improve its accuracy over time.

It automatically updates document senders on the status of the transaction and other data issues. Another intelligent feature is the Usage Reporting Dashboard where you can oversee corrections, utilizations, and time per document. The platform is also customizable, so you can add your own document processing rules to handle various types of information. These intelligent features save your farm business time and effort in segregating important business documents and correspondence.

8. Trolley

Trolley is a global payment system that lets you send payments to 200 countries and regions. This platform is best for big to middle-sized farm businesses because it allows for automated customized payout processing with the capacity for automated payout monitoring to easily track the progress of each payment.

It likewise allows for the collection of tax-compliant IRS forms and year-end reports, validation of TINs, and automatic updates of withholdings. It comes with enhanced security against risk and fraud as it is connected to a global watchlist to easily track payment recipients. Other security features include 2FA, user roles, and permissions.

The platform can be used to collect and validate recipient data, authenticate bank accounts, and meet Know Your Customer obligations. You can also install a private portal or a Trolley widget to add suppliers and contractors.

Trolley offers a free trial and provides three pricing plans, starting at $49 for your growing farming business.

9. DocuPhase

DocuPhase is a business automation software program that automates your business processes. It is integrated with OCR, Forms, and Workflow, which allows for easy workflows across departments. This one is best for medium to big farm businesses.

Purchase order (PO) automation, approval routing, document management, automated data entry, and GL coding, invoicing process automation, and reminder notifications are all included in DocuPhase. It allows for the creation of repeatable procedures that reduce errors and improves efficiency.

It also gives you control of your cash flow and provides your customers with a painless process for payments. Reconciliation of financial data will be a breeze because of its fully automated, user-friendly features.

DocuPhase lets you experience the platform before signing up. To connect with its automation expert for a demo, please visit its official website.

10. PayEm

PayEm is a spend management and procurement tool that can be used in 200 countries and 130 currencies to automatically manage and connect non-payroll spending. This takes the edge off manual coding of data and eliminates human error, which consequently saves business time and money. If you are a farm business owner who does not have time to keep track of the nitty-gritty, PayEm could be a big help.

With its real-time tracking of expenditures and approval of funding requests, you can swiftly do your financial businesses using your own set of budget rules and constraints. You may also design approval flows, simplify vendor payments, and manage subscriptions with PayEm’s current functionality and simple UI. Users may repay on the fly with PayEm and upload receipt photographs for rapid approval.

It is linked to ERP and accounting software via a request-to-approval workflow, which lets you update the information and log reimbursements. Employees are relieved of the burden of complicated and time-consuming reimbursements. Peer-to-peer payment, receipt, and reconciliation are also included in the app. It also has a thorough and simple NetSuite integration, making it ideal for NetSuite customers.

Payem offers its platform on a customized quote basis.

11. Zoho Books

Zoho Books is best for start-up farm businesses. It is a user-friendly platform that will help you manage your finances and cash flow. Invoicing and collecting payments from your clients are made easy through this accounting solution software. It will help you manage your customers and your suppliers by storing their payment information for recurring transactions securely.

Zoho Books

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Other features include cash flow statements, P&L, and balance sheets, among others. Zoho Books allows you to customize your dashboard for simplicity and ease in gathering financial data for your farm business. Your financial history is available in graphs and overviews, so you can easily make informed financial and business decisions.

Zoho Books offers a free trial. You can use its limited version for free. Paid plans start at $20 per month.

12. Zoho Expense

Zoho Expense makes expense management easy. Farmers can use this to gather expense reports automatically and record transactions with just one click. Its auto-scan feature helps in the ease of recording receipts and credit card transactions, and converting them to expenses automatically. You can put all these farm expense records on the platform and gather the expense period for a certain period. You can assign personnel to approve expense records on your behalf.

Zoho Expense

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With its manageable and customizable interface, data entry and monitoring are made simple. You can also set your own expense policies and ensure compliance in all transactions.

The best thing is you can use the same account for all three applications because Zoho Expense is fully connected to Zoho Books and Zoho CRM. Zoho Expense has a free plan and also provides a free trial. The standard Plan costs $15 a month.

13. Paramount WorkPlace

Paramount Workplace reduces the time for processing financial transactions and data management by 100%. This is according to Minn Dak Farmers Cooperative. Paramount Workplace helps your transition from manual to an automatic financial data system.

Purchase orders that tend to take almost two days to complete are done in half a day through Paramount workplace. Online procurement process and requisition workflows are made easy, especially for small businesses or enterprises. It has a convenient cataloging system that does not hurt your budget. What’s more, it is customizable and you can set your own accounting policies for your convenience.

It allows you to perform several accounting processes automatically such as invoice capture, requisition, and procurement of farming products, while allowing you to keep track of your cash flow and easily do a quick audit. Besides, with its integration with SAP, NetSuite, Blackbaud, and other accounting software, consolidating data is fast and convenient. Paramount Workplace is available on quote-based pricing.

14. Invoiced

Invoiced is cloud-based accounts receivable automation software that streamlines payments. If you’re in the farm business with recurring revenue or with few people doing your billing, Invoiced can automate repetitive tasks so that you can focus on more work-intensive processes.

Invoiced has a simple, user-friendly dashboard where you can access controls, menus, and customization tools. It can also increase your bottom line by integrating with online payment systems, credit cards and debit cards. Your customers will have different payment options and can set up autopay for recurring transactions.

Invoiced integrates with Xero and Quickbooks, among others, so you can work without switching apps. Try it for free before you get a plan, which starts at $100 per month.

15. FreeAgent

FreeAgent is an online accounting software that is trusted by 100,000 businesses. It makes small farms’ big problems easy and manageable. Your small farm business will be on the right track because FreeAgent has all the features you need to handle your accounting needs.

From estimating and invoicing to time tracking, FreeAgent guarantees relief in your accounting processes. You will never lose a receipt again because in just a snap, you can upload one and it is recorded on the platform. The customizable dashboard helps you to keep track of your due dates and understand your cash flow in real-time. It connects all your banking information for painless transfers.

What’s more, you can take control of your farming business with an overview of your financial situation, so you can make informed decisions and projections. Enjoy FreeAgent’s free trial. Its paid plan is $10 per month for six months.

Maximizing Farm Accounting Software

The best farm accounting software is one that helps you to be more profitable by cutting costs and increasing your productivity. It doesn’t matter if you are a traditional farm owner or the progressive kind, what matters is that your choice of accounting software would give you peace of mind, comfort, and connection. With it, you can focus on all the other facets of your farming business.

Most accounting software provide the same features. But among what farm accountants value most in accounting software are automation and customizability, which eliminate errors by removing manual encoding while also fulfilling most of your accounting needs. You can find such features in FreshBooks and the other solutions on our list.

Key Insights

• Importance of Specialized Farm Accounting Software: Unlike general accounting software, farm accounting software needs to manage unique aspects such as feed and grain inventories, fixed asset activities, and personal income and expenses.
• Multiple Tiers of Software: Depending on the complexity and needs of the farm, different tiers of software are available, from basic pre-packaged software to comprehensive solutions with double-entry accounting and detailed enterprise analysis.
• Automation and Integration: Modern farm accounting software emphasizes automation to reduce manual entry errors and integrates seamlessly with other business tools and financial systems.
• Mobile Accessibility: Many farm accounting software options, such as FreshBooks and QuickBooks Online, offer mobile apps to allow farm owners to manage their finances on the go.
• Customizability: Customizable dashboards and features are crucial for farm businesses to tailor the software to their specific needs, making it easier to track financial performance and make informed decisions.
• Cloud-Based Solutions: Cloud-based accounting solutions like Zoho Books and Sage Business Cloud Accounting provide flexibility and real-time access to financial data, enhancing collaboration and decision-making.

FAQ

1. What should I look for in farm accounting software? Look for software that offers features specific to farm management such as cost centers for tracking profit and loss by farm unit, inventory management for feed and grain, and the ability to track fixed assets and personal expenses. Automation, integration with other tools, and mobile access are also important.
2. How do I choose the right tier of farm accounting software? Consider the size of your farm, the complexity of your accounting needs, and your budget. Basic software is good for small farms needing simple data entry and check writing, while more advanced software offers payroll, inventory management, and detailed financial analysis suitable for larger farms.
3. Why is automation important in farm accounting software? Automation reduces the risk of human error in data entry, saves time, and improves efficiency. It can handle repetitive tasks such as invoicing, expense tracking, and financial reporting, allowing you to focus on more strategic aspects of your farm business.
4. Can I access my farm accounting software on mobile devices? Yes, many modern farm accounting software solutions like FreshBooks and QuickBooks Online offer mobile apps, allowing you to manage your finances from anywhere, which is particularly useful for farmers who are often on the move.
5. How does farm accounting software help with inventory management? Farm accounting software helps track inventory levels, manage supply orders, and monitor the usage of feed and grain. It ensures you have accurate records of what is in stock and helps prevent shortages or overstocking.
6. What are the benefits of cloud-based farm accounting software? Cloud-based software provides real-time access to financial data from any location, facilitating better collaboration and decision-making. It also ensures that your data is securely backed up and can be accessed even if your local systems fail.
7. Can farm accounting software integrate with other business tools? Yes, many farm accounting software solutions integrate with other business tools such as CRM systems, e-commerce platforms, and payroll services. This integration streamlines your operations by ensuring that all your business data is connected and easily accessible.
8. Is there a free trial available for farm accounting software? Yes, most farm accounting software providers offer free trials. For example, FreshBooks offers a 30-day free trial, allowing you to test the software before committing to a subscription.
9. What is the cost range for farm accounting software? The cost varies depending on the features and tier of the software. Basic plans can start as low as $10 per month, while more advanced solutions can go up to several hundred dollars per month for comprehensive features.
10. How can I ensure my farm accounting software is secure? Choose software that offers robust security features such as data encryption, secure user authentication, and regular backups. Cloud-based solutions also often provide enhanced security measures to protect your financial data.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. From pitch deck to exit strategy, he is no stranger to project business hiccups and essentials. He has been involved in a few internet startups including a digital route planner for a triple A affiliate. His advice to vendors and users alike? "Think of benefits, not features."