20 Best Purchase Ordering Systems in 2024

Every now and then, your business will need to purchase goods or services from a third-party provider. When dealing with these purchase orders, paying attention and extra vigilance are of the utmost importance. After all, you would not want to end up paying more than you should for your stocks or order more than you should. This is where it pays to have reliable procurement software by your side. With it, you can carry out your aspirations of overall growth and success.

Whether it is a bundle of small purchases or a few big ones, software solutions can help you carry out the transaction and track your orders. In this guide, we’ll delve into some of the best purchase ordering systems and discuss their key features and price offers today. Hopefully, by the end of this article, you’ll be able to narrow down your options and choose one that suits your operational requirements.

All manual processes fail in terms of swiftness and efficiency—but this is where automated processes stand out. In fact, in the World Economic Forum’s Future of Jobs Survey, 50% of business managers stated that they are thinking of automating repetitive tasks within their organizations. At the same time, the WorkMarket 2020 In(Sight) Report shows that automating processes will help businesses to allocate more time to polishing their work (41%) and developing more conflict-free client relationships (33%).

After all, sending the request to another point person, approving the request, and fulfilling the order all lead to delays in requests. When all of these are done on one software, its system can perform processes in a matter of seconds or minutes that would take human staff long hours or, worse, days or more.

That is just the tip of the iceberg concerning what the best purchase ordering systems can do. With the competitiveness of the business world, making the switch from manual to automated processes is the most logical thing to do.

Best Purchase Ordering Systems in 2025

1. Kissflow Procurement Cloud

Kissflow Procurement Cloud is an easy-to-use and flexible web-hosted purchasing system. It helps business leaders to be in full charge of their procurement processes and establish better vendor relationships. With this tool, handling all aspects of procurement processes from one place is a lot easier.

Kissflow Procurement Cloud is designed with customizable digital forms that can be used to quickly generate purchase requests and gather and track all necessary purchase request details. Automatically approving purchase requests to purchase orders can also be done here. Furthermore, it provides the capability to apply automated workflows for approving purchase requests, orders, and invoices. Meanwhile, stakeholders can approve documents related to purchases on the go and get notified about their status.

Kissflow Procurement Cloud’s Starter plan is priced at $1,990 per month. Try it for free through the free trial that the vendor offers.

Why choose Kissflow Procurement Cloud?

1. Three-way matching. Kissflow allows you to perform three-way matching to avoid or address discrepancies related to purchases. In an automated manner, you can compare purchase invoices against their corresponding purchase orders, contracts, and goods receipt notices.
2. Easy access to all supplier and vendor data. Kissflow is equipped with features to help you establish and maintain good relationships with suppliers or vendors. It collates all vendor data in a single platform so you can assess potential vendors and communicate with your current ones easier.
3. Smooth-running integrations. You can connect Kissflow with your existing systems, such as financial tools, accounting packages, and ERP software programs. Hence, you can conveniently transfer data to and from the procurement application and present one source of truth for your purchase data.

2. GEP NEXXE

GEP NEXXE is a supply chain management system that offers greater visibility, intelligence, agility, and resilience to enterprise-level businesses. Developed with sophisticated technology, it enables businesses to be in full control of their overall supply chain processes. It encompasses everything in supply chain management, from planning to staff collaboration and implementation of daily tasks. It also provides real-time data and new levels of controls.

As an AI-powered system, GEP NEXXE enables the performance of vigorous and extensive supply chain management. It also delivers top-notch forecasting and analytics capabilities, helping businesses efficiently manage the demand and supply of their goods and services. Using a single integrated cloud-native system, it boosts the visibility of the overall supply chain ecosystem of businesses.

GEP NEXXE is available on a quote-based plan only. Contact the vendor to request a pricing package.

Why choose GEP NEXXE?

1. Inventory and warehouse management. GEP NEXXE merges inventory and warehouse management functionalities, including monitoring stock levels and producing replenishment orders and forecast demands. As a result, you can cut down lead times, counteract stockouts, improve inventory, and lessen shortage costs.
2. Best-in-class and AI-powered planning solutions. GEP NEXXE guides you in making the best business decisions at every stage of your supply chain planning with its vast range of best-in-class and AI-powered planning solutions.
3. Forecast collaboration. You can collaborate with suppliers and contract manufacturers by sharing near- and long-term demand forecasts. This allows you to give insights to your suppliers and get their feedback as soon as possible.

3. AvidXchange

AvidXchange is a full-service, end-to-end payment automation and invoice management software. It best suits small businesses and midmarket companies. To date, it is trusted by over 6,000 companies all throughout the United States.

AvidXchange carries out advanced automation features that include paperless invoicing, B2B payment processing, and purchase order automation. It is loaded with a full suite of solutions, plus a highly scalable interface. Most importantly, it comprises four modules that manage various tasks involved in accounts payable and bill payments management. These modules are bill payment automation, invoice automation, purchase order automation, and utility bill management. They translate to reduced costs, improved productivity, and greater visibility within accounts payable processes.

AvidXchange only offers a by-quote plan. Contact the vendor to request pricing details.

Why choose AvidXchange?

1. Lower AP and processing costs. According to vendor information, AvidXchange can lower your AP and processing costs by 60% or more. This is because AP and payment automation can eliminate manual processes associated with paper checks and invoices.
2. AvidPay feature. AvidPay is a feature that allows you to pay your suppliers faster. It performs the process 100% through electronic payment systems.
3. Payment fraud prevention. AvidXchange’s paperless transactions prevent instances of fraudulent payment requests and other suspicious activities. Its e-payment implementation incorporates the latest fraud detection and IT security features.

4. GEP SMART

GEP SMART is a reliable, intuitive, and all-in-one source-to-pay tool that helps growing enterprises and multinationals come up with faster and better purchasing decisions. As a cloud-native and integrated system, it hosts smart sourcing and procurement capabilities that aid clients in the whole source-to-pay life cycle.

Through its unified solutions, GEP SMART manages upstream and downstream intelligent procurement, from identifying opportunities to boosting customer engagement and loyalty and more. It makes use of the most up-to-date technologies, such as AI, machine learning, advanced analytics, and big data to accomplish business goals. It also combines, confirms, reports, and shows spend data from all source systems. It offers a supplier management module as well, letting its users strategize, assign projects, and oversee stakeholder and supplier dealings. And covering all your bases in the complete project management cycle is an all-inclusive supplier-base intelligence, pre-built templates, workflow management, and version controls.

GEP SMART offers a free demo for interested clients. Reach out to them to get more pricing information.

GEP SMART

Try out GEP SMART with their free trial

Why choose GEP SMART?

1. Hassle-free integrations. Conduct hassle-free transactions among your sales, procurement, legal, and other stakeholders throughout the contract life cycle. Here, you can make, organize, and collaborate on your contract portfolio through a unified database.
2. Centralized order-to-invoice processes. You are provided with a system that allows buyers to find out what they need through a customized process. You can also allow direct shopping from contracts or blanket orders.
3. Simple and intuitive sourcing tools. These tools let you find the best suppliers. You can identify and assess suppliers, create new RFPs, and award contracts.

5. Bellwether

Bellwether has been in the purchasing and inventory industry for over 30 years. It is a full, on-premise and cloud purchasing software that provides organizations of all sizes with stellar features and capabilities. This service-aligned architecture-based suite adopts a modular system design, where the capabilities are grouped per business process and users can choose the modules they need.

Bellwether’s comprehensiveness and versatility enable users to readily redirect and distribute data with their other business systems. In turn, users reap the benefits of having a more productive, streamlined, and thoroughly automated business atmosphere. In addition, it offers an easy, smart, and straightforward installation to support quick usage for businesses. After setting it up, it can be immediately used to process multiple purchasing tasks, such as invoices, inventory, requisitions, POs, and receiving. It can also be used for advanced budgeting and workflow.

Bellwether offers a free trial and a free version. It also offers paid plans at $11 per user per month and $18 per user per month.

Why choose Bellwether?

1. Thorough file management. Bellwether provides thorough material and vendor file management capabilities synchronized into its purchasing module. By using the email and fax features, you can speed up the purchasing process.
2. Intuitive and innovative purchasing features. With Bellwether, you can enter up to 999 items in a single PO, easily override the usual ordering details for any PO line item, rename PO line item data fields in the consolidated data dictionary, and automatically calculate the tax of all taxable items.
3. Better spending control. Eliminate the habit of maverick buying with Bellwether as it enables organization-defined approval levels. Thus, you obtain increased transparency in spending across the company, at every level, and at every stage of the purchasing process.

6. Paramount WorkPlace

Paramount WorkPlace is a procurement, requisition, and expense suite that allows businesses to save on processing costs, decide wisely on purchasing matters, and guarantee the efficiency of their entire procurement and requisition processes. It caters to small, midsized, and big enterprises. It can support the requirements of as few as five users or as many as 3,000 users. It can be used across industries, from government agencies to pharmaceutical companies, and more.

Paramount Workplace empowers teams to make purchases through a trouble-free purchase catalog while making sure that they do not go over the budget. Its pre-defined and ad-hoc approval process helps businesses implement entry rules, enforce approval policies, spot variances, and execute other policies. It also helps in eliminating paper workflows and saving time through its automated invoice capture and smart optical character recognition processing.

Paramount Workplace is available on a quote basis only.

Why choose Paramount Workplace?

1. Full visibility over company data. You can automatically track and facilitate purchase orders, complete with files about approvals, revisions, and more. You can also get insights into PO authorization compliance by viewing a dashboard of purchase order data.
2. Advanced budgeting engine. You can tailor budgets for strict compliance and make approval policies when purchases go over the budget. You can put up as many approval policies as you can, such as entry rules, variance tolerances, and so on.
3. Punchout functionalities. You can order from your chosen supplier straight out of its catalog. After checking out an item, the order information is shown in your requisition, which hastens the order process.

7. Procurify

Procurify is a cloud-hosted procurement and spend management suite. Each and every feature of this solution is built to simplify purchase management processes: a hand-free installation without any training required, a solid budget-control kit for planning and managing expenses, and a wide-ranging reporting agenda that tracks valuable processes. Any upgrade is not necessary for this automatically updated program.

The secret to Procurify’s effective spend management is inspiring business leaders to desert the pursuit of third-party solutions to relieve their hampered expenditure and work around their existing data. This app serves teams in two ways: explain the information they have, and provide them with the appropriate set of user controls that will transform data into actionable insights.

Procurify offers a free trial and a quote-based plan.

Why choose Procurify?

1. Strong data access protection. Procurify is one of the very few applications that truly protect data access and stop all kinds of fraudulent and unauthorized activities.
2. Double billing prevention. Data is stored and archived in dedicated electronic records, and linked to a notification system that lets everyone stay on the same path. You can also easily retrieve detailed data insights, search through historical purchase data, and generate reports.
3. Handy expense management. All of Procurify’s reimbursement requests are accompanied by expense receipts, and individually submitting them does not require extra proof of records.

8. Precoro

Precoro is a trustworthy and handy purchase ordering system perfect for small to mid-sized businesses. Its dashboard shows every necessary detail of an order. This is where users track their invoices, orders, and POs. It also features visual charts that elaborate on the breakdown of a spend per month. Moreover, it allows for the management of team requests, the creation of POs, and the matching of invoices to orders and receipts.

Simultaneously, Precoro allows approval customization for every department. Through budget management, businesses are ensured that they do not exceed the set budget. It has an analytics feature that gives real-time reports from suppliers, cost centers, and goods categories. What’s more, it allows users to disable features they deem unnecessary, and enable them once they see fit.

Precoro offers a free trial, a plan for up to 20 users at $35 per user per month, and a by-quote plan for more than 21 users.

Why choose Precoro?

1. Accounting tools integration. You can connect with your preferred accounting tool to make your finances more manageable. This saves you time and, essentially, minimizes errors.
2. Rigorous inventory control. You can rest assured that you have a healthy inventory and that you never gain a surplus of any item. This is because Precoro lets you transfer items between warehouses and make a list of existing supplies.
3. Premium support. No matter the plan you’re subscribed to, you can expect support from Precoro’s competent customer support team.  You can ask them any questions, from automating a manual process to optimizing an automation process.

9. SAP SRM

SAP SRM is a supplier relationship management software that allows companies to enhance their procure-to-pay process flow by automating, streamlining, and unifying all processes. It takes care of the entire e-procurement cycle from beginning to end. It also accelerates operations, aids in achieving and remaining in compliance with contracts and purchase regulations, and augments overall spend management. On top of that, it is packed with robust tools and functionalities, such as consolidated contract management, catalog management, self-service and plan-driven procurement, operational reporting, and more.

SAP SRM is available on a price-quote basis only.

Why choose SAP SRM?

1. Ultra-efficient. SAP SRM helps you maintain quality outputs while keeping your supply costs down.
2. Improved business process coordination. SAP SRM provides you with unique schemes to help you coordinate and manage your business processes with your top suppliers and improve their effectiveness.
3. Purchasing behavior assessment. You can assess and forecast purchasing behavior, reduce procurement cycles, and communicate with your partners in real time. SAP SRM also lets you build and nurture long-lasting supplier relationships.

10. Tradogram

Tradogram is a cloud-based e-procurement system built to automate and simplify purchasing processes. It is aimed at giving buyers and business leaders full control over procurement processes. It assists in dealing with suppliers, controlling costs, and maximizing expenses. This system deems itself the future of spending management as it offers strategic tools and purchasing best practices to help businesses attain the optimum value and the cheapest price for the services and products they order. Its applicability traverses businesses of all sizes and types, from manufacturing and production to construction and health care.

Tradogram offers a free trial, the free Basic plan, and the Premium plan for $24 per user per month. Regarding its Enterprise plan, contact the vendor for more pricing details.

Why choose Tradogram?

1. Built-in features. Tradogram simplifies procurement operations and administration with its features for multilevel management, user permissions, approvals, budgeting, inventory management, report building, and more.
2. Six spend management solutions. You can get six spend management solutions: purchase-to-pay, strategic sourcing, supplier management, contract management, spend control, and order management.
3. Control over TCO. With Tradogram, you can be in control over TCO. It amplifies your procurement processes by evaluating both product and supplier information to identify the best value.

11. Oracle Fusion Procurement

With its modular suite of procurement applications, Oracle Fusion Procurement allows procurement services companies to spend more wisely. It can be implemented as an exhaustive procurement system or as modular extensions to an existing portfolio of procurement tools. Generally, it allows companies to prompt results by observing smart sourcing and broadening end-user self-service. Through this app, companies can recognize more saving opportunities and prioritize procurement actions. It gives them the necessary insights to work out enforceable agreements too.

Oracle Fusion Procurement offers a free trial and a by-quote plan.

Why choose Oracle Fusion Procurement?

1. Strategic sourcing. You can introduce and impose performance and financial enhancements through strategic sourcing while successfully eliminating barriers, such as poor visibility into opportunities, information bottlenecks, and more.
2. Pioneering analytics. You know what the best opportunities are, follow the latest trends, and deliver metrics and performance indicators within your organization.
3. Total visibility. Oracle Fusion Procurement provides you with total visibility, which is made possible by merging e-sourcing with universal contract standards, universal search, and a universal contract repository.

12. SellerCloud

SellerCloud is an ecommerce platform committed to empowering online retailers to gain a better view and total control of their online sales. It provides automation, simplification, and synchronization capabilities that allow retailers to face various business challenges. This advanced platform hosts a dynamic set of tools to facilitate the full scope of multichannel selling. It does all the work needed, from inventory and warehouse management to order processing and shipping, as well as accounting synchronization.

SellerCloud’s pricing plans start for as low as $0.25 per order.

Why choose SellerCloud?

1. Single point entry catalog. SellerCloud’s catalog management provides a unified database for all your product information, which includes descriptions, prices, images, and other details.
2. Full purchase order management capability. SellerCloud’s purchasing capabilities come with a full purchase order management capability. It also provides assistance in reorder quantities with low stock alerts and anticipated purchasing based on past seasons.
3. Minimized risk of overselling. Once sold, SellerCloud assigns an item to the sales order to prevent overselling and does away with the manual updating of availability amounts in each channel.

13. IBM Emptoris

IBM Emptoris helps businesses to be in charge of their contracts, allowing them to harbor business relationships and transactions, attain and maintain compliance, and handle contract life cycles successfully. From creation, enforcement, and discovery, Emptoris helps businesses manage every aspect and phase of their contract life cycle. It is also the perfect solution for all processes related to contracts, including renewals, renegotiations, and performance monitoring and assessment.

IBM Emptoris only offers a quote-based plan.

Why choose IBM Emptoris?

1. Generates and manages all contract types. Whether you are drafting an enterprise, procurement, or sales contract, IBM Emptoris can do it for you.
2. Swifter and more dependable processes. IBM Emptoris helps you smoothly transform all your contract management processes into swifter and more dependable ones.
3. Total visibility into your contracts. You can improve all aspects of your terms and conditions and abide by industry standards, legal requirements, and best practices.

14. Payem

PayEm is a global spend management and procurement software that facilitates finance processes. It helps businesses manage, automate, and link processes for nonpayroll company spending in a centralized database. It utilizes automation, smart credit cards, and avant-garde technologies for payment and reconciliation to simplify payment processes while minimizing manual processes and errors. It saves time, boosts productivity,  and lessens the costs of various tech investments. On a global level, it provides full visibility and control to finance personnel and CFOs.

PayEm is available on a price-quote basis only.

Why choose Payem?

1. Automated approval process. Your staff do not need to chase approvers to request refunds or reimbursements anymore. All they have to do is submit fund requests that you can approve.
2. Technology-based budgeting and predicting. You can see real-time spending to gather more accurate data for budgeting and predicting.
3. Built for multinational operations. PayEm is ideal for global companies that have to schedule and send payments in other countries. It also supports 130 currencies.

15. Coupa

Coupa is a centralized cloud-based spend management application that strives to provide its users with full visibility and control of their business spending. It is the best tool for education, hospitality, retail, consumer packaged goods, manufacturing, and nonprofits, among others. It is developed for handling every spend-related facet of your business. It also keeps sensitive information secure by stopping breaches, protecting data from leaking, ensuring redundancy, and more.

Coupa’s quote-based plan is available upon request.

Why choose Coupa?

1. Fully equipped spend management. Coupa helps you improve your operations and spending while still keeping costs within budget. It controls spending and finances to ensure that you get huge profits.
2. Total supplier enablement. Suppliers can easily access your business and they can provide you with e-invoicing.
3. Better spending visibility. You know where the risks lie and what areas of your expenditure need your attention. You can view spend requests before placing orders.

16. Orderhive

Orderhive is an ecommerce automation tool that enables businesses to automatically manage their orders, inventory, shipping, and other ecommerce operations. It is packed with powerful solutions and functionalities to automate and simplify multichannel ecommerce management workflows, refine order processing, and expedite shipping and delivery. It also provides fundamental capabilities to handle purchases, invoicing and payments, warehousing operations, and returns and refunds. Influenced by the Kanban philosophy, it gives a complete view of fulfillment processes with real-time reporting and analytics, as well as an automation engine to streamline repetitive tasks.

Orderhive offers a free trial and four pricing plans, which start at $49.99 per month.

Why choose Orderhive?

1. Real-time inventory management. Compared to other inventory tools that have 10- to 15-minute delays, Orderhive immediately picks up an order once received and updates the inventory across channels on the spot.
2. Wide integration. To streamline order management, Orderhive gives you a unified platform to handle and fulfill orders you receive from various marketplaces.
3. World-class customer support. Orderhive’s customer support can assist you via phone, live chat, and email. It also offers onboarding and training, as well as a knowledge center filled with tutorials and a knowledge base for quick answers to certain questions.

17. Prokuria

Prokuria is an online procurement automation system that streamlines procurement-related processes while cutting down on operational costs and giving big savings. For procurement departments and top management, this system makes it easy for them to arrange all their RFPs and e-auctions with suppliers in a single location. It also guides businesses on how to effectively manage emails and Excel spreadsheets.

Prokuria charges €50-150/user/month for its Sourcing Module plan and €15 – 30 /user/month for its Supplier Management plan.

Why choose Prokuria?

1. Simple and easy to use. You do not need intensive training to use Prokuria as it is intuitive and easy to learn.
2. Supplier-friendly. Prokuria does not require suppliers to create an account. All you have to do is send the vendor a private message consisting of all the vital information they need to give you a quick response.
3. Robust questionnaire. You can easily compare plans and offers and get answers through Prokuria’s robust questionnaires, which provide text, single, or multiple choice type of questions.

18. Manugics

Manugics is a cloud-hosted e-procurement application created to enhance the efficiency of procurement processes. It maximizes existing resources to guarantee that businesses only spend money on the essentials. It also connects with ERP workflows and platforms to acquire a simplified and standardized process. It aids in developing and maintaining harmonious relationships with suppliers as well. To provide businesses with deep insights into their operations, it carries out solid reporting and analytics features.

Manugics’ plan is available only upon request.

Why choose Manugics?

1. Better business roadmaps. Manugics’ reporting and analytics services help you devise a better roadmap for your business. It also makes sure that you maintain the financial health of your business for the future.
2. Everything is accessible online. With Manugics’ cloud-hosted system, you can easily access everything procurement-related online.
3. Simplified supplier agreement review. Manugics streamlines your communication with your suppliers, as it lets you look into prices and agreements easily. This also allows your procurement team to better interact with them.

19. Intoweb

Intoweb is a procurement management application designed to help businesses facilitate and monitor their end-to-end procurement processes. It suits companies and organizations that consistently purchase office services, supplies, and equipment ranging from office stationery to laptops and more. It helps its users plan, make, and handle their orders, control their inventory, and automate workflows related to procurement.

Intoweb only offers a quote-based plan.

Why choose Intoweb?

1. Better planning and projections. Intoweb helps you make comprehensive plans before ordering. You can coordinate between departments, identify the items they need, check them in your inventory, and make sound projections.
2. Optimized inventory management. Intoweb empowers you and your employees to observe responsible inventory management as it helps get rid of unnecessary purchases and wasteful ordering.
3. Helps you meet cost-efficient suppliers. Intoweb’s module helps you collate and cross-examine information on suppliers and deal with the ones who can provide you with what you need at affordable costs.

20. Wroffy

Wroffy is an IT procurement tool that offers quality IT infrastructure solutions, software licensing, hardware, and online marketing services to users of all sizes and types. In fact, it has already provided high-caliber IT services and products to Indian businesses, health care establishments, educational institutions, and government firms. Its products range from IT products and hardware, including laptops, notebooks, desktops, storage, servers, and networking devices from known brands, like Apple, Microsoft, HP, and Cisco, to name a few.

Wroffy only offers a quote-based plan.

Why choose Wroffy?

1. Partners with the biggest names in the IT industry. Wroffy boasts a catalog of over 30,000 of the best and latest IT products, software, and hardware.
2. Custom services and packages. You can ask Wroffy to provide you with custom services and packages to meet your specific business needs. They can then assign a dedicated account manager to help you with your IT-related concerns.
3. Great discounts. When you buy bulk items from Wroffy, you will receive great discounts.

Make Your Purchases Guaranteed and Secure

Tracking spending and purchases can be as simple or as problematic as the software you are using. These days, verbal agreements do not make a guaranteed and secure way to agree on purchases. Only purchase ordering systems can do that; yet, ineffective ones might still prevent your business from prospering.

As for our recommendation, Kissflow Procurement Cloud is every business’ must-have. This user-friendly and flexible web-based procurement management solution guides you on how to create procurement management plans well. It also helps you establish business relationships. And you can manage all aspects of your procurement processes from one location.