eXo Platform is a top rate intranet solution and open source social networking software that is also designed as a smart collaboration tool. It offers an easy-to-use, intuitive interface that is very “social” in design. You can effectively use the eXo intranet solution to create your own groups, upload and share files, comment on posts and much more. But is it the best intranet solution for an enterprise? Let’s have a look at what features a top intranet should offer.
Improving Productivity
Today’s companies are driven by knowledge workers who account for more than 40% of the workforce in the US. Plus, we are seeing an information explosion with Google search queries totaling more than 1.2 trillion annually, rising eight times more than in 2005.
Employees spend a good amount of time with information. It is estimated that knowledge workers spend more than 60% of their time on unrelated tasks such as searching for internal information, meetings, and email management. User-centered intranets like eXo Platform can help to boost employee productivity by minimizing the time spent in these general tasks.
Reducing Email Overload
Knowledge workers spend a good percentage of their work time managing emails. It is estimated that an employee sends and receives an average of 122 emails each day. If they take two minutes to handle each email, they would be spending four hours or about 50% of their daily work hours on this task. eXo Platform can significantly reduce the number of emails by replacing them with instant messages or easily scannable, contextualized social conversations.
Faster Internal Information Search
It is estimated that employees spend about 19% of their working time searching for internal information. They spending this time searching for the right color chart, data, people, template, policy etc. eXo Platform can help reduce this time as it provides a knowledge base and facilitates search through information classification and search engines.
Facilitating Administrative Processes
Managing internal processes such as processing travel, timesheets, expenses, and vacation requests takes up a lot of time. eXo Platform can reduce the time spent on these routine processes by integrating with existing business apps to accelerate and facilitate the processes.
Minimizing Meeting Time
Company meetings take up about 15% of an employee’s time. This time amount is higher for managers. Using a collaboration intranet can help to boost team productivity. It can help you get rid of some meetings like routine cross-department meetings that do not have an agenda. Other meetings can become more fruitful due to online collaboration. More benefits of this solution are you reduced travel costs and saving the time spent traveling to meetings.
Facilitating Efficient Teamwork
eXo Platform enterprise can facilitate teamwork and interactions, improving team productivity and project results. A few examples are given below:
- A complex request for proposal (RFP) would need less response time from providers
- Crowdsourcing ideas can be discussed to accelerate innovation
- A difficult support query can be answered in less time and the response quality can be improved
Significant Productivity Gains
Your company can experience significant financial gains by using eXo Platform to boost productivity. If you improve the time spent on email management by 15%, you can get annual productivity gains of about 3% of your annual employee expenses after the intranet is adopted company-wide. It is estimated that companies can experience productivity gains as high as 30% from successful intranet usage. However, effective adoption and usage is essential for any company to get these productivity gains.
eXo Platform is also available for mobile devices
Benefits of Using eXo Platform
The main reasons why companies start using an intranet solution like eXo Platform are communication effectiveness, employee engagement, and workplace productivity. In our test of various collaboration solutions for enterprises eXo Platform got very good results. You can find more information about the software in our detailed eXo Platform reviews.
Apart from the above advantages, eXo Platform can also provide the following benefits that can be noteworthy in terms of ROI:
It Reduces IT Expenses
In most companies, the IT unit manages business apps, legacy systems, and collaboration solutions. Introducing an intranet solution like eXo Platform can significantly reduce software costs despite the amount spent on the system.
You can use eXo Platform’s capabilities and features to replace a few collaboration tools and reduce the total number of systems you maintain. Plus, the intranet can unify your business apps and collaboration tools into a single hub. This can help to boost the efficiency of each individual tool and enable you to identify apps that are highly used and those that are used only by a couple of employees. You can also improve the total cost of ownership by replacing an outdated intranet system with a new generation solution like eXo Platform.
It Minimizes Document Management Expenses
eXo Platform can help to reduce your document management expenses as it offers a built-in document management feature. To understand the cost savings, evaluate how much you currently spend on document management including expenses for paper and printing, physical storage space, security and insurance, and for classifying, archiving, and retrieving files.
eXo Platform can also reduce the number of physical documents and help to manage the files more efficiently. This can help you save time and money. If you are already using a document management solution, eXo Platform can help to reduce costs by integrating smoothly with that tool and offering better research and usability capabilities.
It Helps to Manage Succession Planning and Knowledge Transmission
If there are a number of pre-retirement managers in your company, then succession planning is important for your HR unit. It is essential to extract the knowledge and experience of aged employees before they retire so that these assets can be shared with their successors. eXo Platform can help you capture the tacit knowledge of the older employees, and store and organize it in searchable manner for easy accessibility.
It Boosts the Top Line
eXo Platform can boost your company’s sales and revenue by simplifying client management from the early sale stage to customer management and support. Your sales team can use the application to collaborate more efficiently with other units such as marketing and support to close deals more quickly. Your support agents can also use the intranet to consult other employees about tricky queries so that customer issues are resolved in the best manner possible.
It Reduces the Cost of Innovation
Innovation is essential for companies to survive amidst cut-throat competition. But, innovation is an expensive process involving ideation, research, and product development. eXo Platform can help you communicate efficiently with employees who interact with customers to get crowdsourcing ideas from them. You can also use customer inputs to get ideas for innovation and ensure your company introduces quality products and continuously improves current products to stay competitive in the market.
Bottom Line
eXo Platform enterprise is definitely a very efficient software and our extensive tests of the platform showed that it’s currently the best inranet solution for enterprises you can find. It offers flexible pricing packages that can suit the needs and budgets of companies of any size. You can also try the convenient free trial plan to check how the intranet solution can boost your company’s productivity.
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