Are you looking for a solution to deter theft, conduct prevent maintenance, and handle financial accounting of your fixed assets? If you are, there are plenty of fixed asset management tools available today for you to choose from.
Here, we compiled the 20 leading products to streamline your search. We cover both basic and advanced features, along with their prices. From the list, you can pick the one that best suits your business needs.
Regardless of your company’s size, asset tracking is important. A manual method is not sufficient for this process as it will require a bigger number of employees for completion and leave your data susceptible to poor quality and inaccuracy.
It’s time-consuming too. According to a survey by Bloomberg BNA, 46.8% of US-based finance executives revealed that they spend an average of one week per month on conducting fixed assets accounting on manual spreadsheets and database management. This takes their time away from other crucial processes such as strategic planning and analysis.
You may check out this top 10 fixed asset accounting software for some solutions to these problems. Note that fixed asset tracking or accounting is just one component of the bigger system-fixed asset management tools for which we are presenting here.
Having visibility over your assets minimizes employee theft—a common scenario in most workplaces, where 79% of employees are found to steal from their employer at least once. It also removes ghost assets—items that are lost, stolen, or unused that remain listed as an active fixed asset—so that you aren’t charged for them. Additionally, fixed asset management tools automate processes, letting you save an average of 69 days from the manual method.
With these benefits in mind, let’s go over the 20 best fixed asset management software solutions, you should check out for your organization. These are the products that made it to the list because of their robust features and functionalities.
Fleetsmith is a mobile device management solution that runs on Apple devices—Macs and iPhones alike. It automates multiple tasks and processes so you don’t need to lift a finger from setting up a Macbook when it connects to wifi and encrypting the contents of a device’s storage. Among other things, it puts your Apple devices on autopilot when applying patches, enforcing policies, updating security, gathering intelligence, and more.
Its dashboard gives you real-time updates on the status of your assets. You need only configure the device once when it updates, which is saved and applied to all actions from there. Fleetsmith’s smart inventory keeps and maintains your records so they’re accurate and up-to-date.
The easy and automated onboarding isn’t the only thing going for this software, however. It’s built with security in mind, with such features like SSH key management, single sign-on, two-factor authentication, built-in password manager, and security audits. It also integrates with the G Suite and Office 365 environments and employs FileVault encryption.
Detailed Fleetsmith Review
UpKeep is an asset management and modern maintenance platform suited to industries such as facilities management, manufacturing, hotel, fleet, oil and gas, warehousing, utilities, and restaurants, among others.
It has a mobile-first approach to the collaboration of work order maintenance teams. Available on both iOS and Android, you can easily use the system in any device you prefer.
The features of this product are packaged in various scalable plans to meet your business needs. Among its roster of features are unlimited work order, work order sharing, preventive maintenance, and locations, assets, and parts. It also offers barcode scanning, asset downtime reporting, and asset check-in and check-out, giving you a complete overview of your assets.
Detailed UpKeep Review
First on the list of top 20 fixed asset management software is Sage FAS. It is a solution designed to track, manage, and monitor the entire lifecycle of your fixed assets even before they become such. This system comes in various solutions to cover each crucial aspect due to its complexity. While it is complex, the software is built to simplify the processes involved in your fixed asset management.
When it comes to planning, it offers detail tracking in multiple levels and 45 user-defined fields. Additionally, you get your hands on built-in reports of actual versus budget variance and project status. Meanwhile, you can also prepare for year-end financials, cost allocation, and depreciation calculation by staying on top of your fixed asset’s complete lifecycle from acquisition to disposal.
Importantly, tracking fixed assets through inventories is crucial to avoid having lost or stolen assets and tax overpayments. To do so, the product provides you with easy-to-use “wizards” to guide you in the inventory process.
Detailed Sage Fixed Assets Review
ProSeries Fixed Asset Manager is a tool used by professional accounting firms to automatically calculate clients’ depreciation and track assets. Users can get it as a standalone software or as an add-on solution to ProSeries Professional.
This package includes features such as client property tax return reports, various MACRS (Modified Accelerated Cost Recovery System) depreciation methods, tracking of asset purchases and sales throughout the year, and book and tax depreciation in separate values.
The interface of this system is intuitive, customizable, and compatible with a variety of third-party applications. This enables you to seamlessly import asset data in formats, such as a CSV file, ASCII file, or as a Microsoft Word and Excel file.
Detailed ProSeries Fixed Asset Manager Review
IBM Maximo is an enterprise asset management solution designed to aid organizations in the management of assets that include equipment, buildings, and vehicles, among others. By utilizing the power of IoT (Internet of Things), you can get real-time visibility over data from people, sensors, and devices that directly communicate with the software.
Available via the cloud or on-premise, the system streamlines global operations involving procurement and contract management, monitors the health of assets, and maintains all asset types. It can be used alone or in conjunction with IT asset management software. Its industry-specific solutions also pave the way for key asset-intensive industries for an effective solution for your operations.
Detailed IBM Maximo Review
Fixed Assets CS, a fixed asset management application, is built to provide an efficient, simple, and flexible platform to customize and organize your asset management. It is known for being user-friendly, courtesy of its intuitive and graphical interface, and easy-to-follow file folder format, which effectively minimizes training time.
While it is available as a standalone system, you can maximize its features by integrating it with other CS Professional Suite applications. The tool is available as a cloud-based solution and as a desktop application to provide flexibility with how you want to deploy the system. It supports commonly used depreciation methods such as ACRS, MACRS, Straight-Line, Units of Production, and Amortization, among others.
Detailed Fixed Assets CS Review
Infor EAM is an enterprise asset management that connects asset performance with your company’s growth. It has a rich built-in functionality to support your business needs while providing great flexibility for integration with other applications to leverage your processes.
With its industry-specific capabilities, the product is built to grow, scale, and transform with you. Some of the industry types it caters to include transit, utilities, manufacturing, public sector, healthcare, chemicals and life sciences, and food and beverage, among others.
It is easily deployable in the cloud, on-premise, or as a hybrid solution. The tool is also available on the go, with its robust support for all operating systems, mobile devices, and screen sizes.
Detailed Infor EAM Review
AssetCloud, a product by Wasp Barcode Technologies, is an asset management system built for organizations—SMBs and enterprises alike, education, and government facilities that need to track any type of asset. It is known as an easy-to-use solution that automates tracking of the fixed asset, leveraging check in and out processes, expediting auditing, and generating reports.
This tool can be used in a variety of asset tracking processes such as tracking IT assets, equipment, facility, tool, and funding, as well as mandate compliance for fixed assets. Furthermore, included in its offerings are necessary software, hardware, and asset tags needed for the application.
Detailed AssetCloud Review
Asset Panda is suitable for users who are looking for a simple, secure, and customizable fixed asset management software and tracking platform for tracking and managing their assets. The solution is built for organizations of any size, type, and industries such as maintenance, education, healthcare, government, non-profits, and hotels, among others.
It optimizes various processes, including auditing, facilities management, compliance, purchase order management, and equipment support ticketing. The system is also highly configurable, so you can adjust it according to your business needs. Users can also access information whenever and wherever they need it as it works on any device both online and using its own mobile application.
Detailed Asset Panda Review
EZOfficeInventory is a complete asset management platform for use in the comprehensive logging of assets, from procurement up to retirement. Its features simplify the workflow and operations of equipment management, so you can easily keep track of what’s needed by whom and when it’s due to be back. Items are tagged with barcodes, RFID, and QR codes that you can conveniently use in the product’s application.
Even if your teams and departments are spread out across locations, you can manage assets with Access Control. Insights generated from reports also give you increased efficiency and productivity by easily identifying bottlenecks and addressing them.
Detailed EZOfficeInventory Review
360Facility is a facility and asset management solution designed to manage the maintenance of assets and properties, reduce costs, leverage the operational efficiency of facilities and real estate. It provides you with a complete and comprehensive view of crucial metrics and asset details in your organization, like warranty, preventive, and reactive maintenance activities.
It directly connects data to your capital plan for Accruent’s real estate lifecycle solution. It is used by organizations to improve customer satisfaction by enabling tenants to submit and review requests.
It also simplifies collaboration on documents, like contracts and Certificates of Insurance, for easy tracking and association of documents to assets. Additionally, it has a mobile app that enables you to update records on the go such as work orders, labor lags, and images.
Detailed 360Facility Review
CHEQROOM is built to simplify the inventory for equipment asset management on the web or on your phone. Through a properly organized inventory system, you can ensure you get access to the right asset at the right time. You’ll also have full control over it as you know who’s using what and when it’s due back.
Accurately tracking AV or IT assets prevents them from being damaged or disappearing. Since the system lives in the cloud, your inventory information is stored online, which means it can be accessed using any device at any time. Its mobile app is robust, with features that range from booking overview and calendar integration to mobile equipment check-outs and instant troubleshooting.
Detailed CheqRoom Review
Asset Organizer Pro is an asset management platform for cataloging, managing, and tracking fixed assets of your organization. It is built to let you quickly access assets and inventory data virtually. It has a ready-to-use solution and an intuitive interface so you can set up the system with ease. It is worth noting that the system is only available to Windows (10, 8, 7, XP, and Vista) users.
It has a complete asset database template that enables you to organize and maintain information about your assets. Additionally, it has databases for employees, manufacturers, and vendors. Maintenance log and staff are also available for tracking asset maintenance activities.
Detailed Asset Organizer Pro Review
Asset-intensive businesses looking for a solution to improve their financial performance should consider PowerPlan Fixed Asset Suite. It is purpose-built to optimize ERP and EAM systems by tracking, managing, and optimizing fixed asset data throughout its entire lifecycle: from creation to retirement.
Automation is a strong feature of this product as it handles specialized accounting processes. Like accounting software tools, it involves tasks to lower operating costs and improve cash flow in the form of calculations, creations, and approvals. This product provides you with a solution through an entire suite or a single product, according to your preference, notifying accounting teams and project managers about the creation of assets and closing of projects.
Detailed PowerPlan Fixed Asset Suite Review
Tenna is built for companies that use physical assets to track them in an integrated platform. These include construction, oil and gas, waste management, and heavy industries. The tool is easy to use, allowing you to start immediately by uploading your asset inventory list to the program. You can begin asset tracking by scanning tags, including QR code inventory tracking tags, GPS asset trackers, and RFID tracking.
In a single asset tracking system, you get complete visibility into your inventory in real-time. This ensures that you avoid errors and missing records, as well as keep track of all assets, including non-powered ones. It also helps leverage site accountability and deters theft.
Detailed Tenna Review
The AgileAssets Software Platform is developed to cater to the entire lifecycle management of infrastructure assets. Equipped with advanced technologies and a broad selection of modules, this integrated and comprehensive solution offers a systematic process for managing infrastructure assets such as bridges, facilities, roads, fleets, telecom, ITS, and traffic signals, and signs.
This means you can rely on this product, from planning, budgeting, asset acquisition, maintenance, and regulatory compliance to replacement and disposal. Its user interface is responsive and browser-based, making it compatible with any device, including iOS and Android. It also has a robust reporting and analysis feature that turns insights into actionable work plans.
Detailed AgileAssets Software Platform Review
Nektar Data Platform, a full-service data management system, is designed for organizations with large amounts of assets in multiple, and even remote, areas that are looking for a solution to eliminate manual data entry and embrace a paperless environment. It specializes in having work orders, reports, and inspections stored in the cloud, so you don’t have to worry about physically storing files.
Assets are managed in a single, centralized platform that gives you complete visibility over them. It also accelerates workflows through features such as incident reporting, equipment tracking, budget tracking, job costing, and contract management. This solution is tailor-made to your needs to ensure it matches your requirements and workflows.
Detailed Nektar Review
BNA Fixed Assets Solutions is an asset management technology designed to handle fixed assets, leased assets, and depreciation. This solution is used to gain accuracy in managing large expenditures of your company, enhancing decision-making processes, and optimizing tax savings.
Through automation, you save time and control costs by working smarter with the tool’s built-in Bloomberg Tax expertise, GAAP accounting rules, and up-to-date tax code. You can also view reports on consolidated data across locations, companies, and divisions. It also offers a suite of additional modules if you need to maximize and address each aspect of your fixed asset management operation. Some examples include DataView for Excel, Foreign Currency, CIP (Construction in Progress), and Advantage Automator.
Detailed Bloomberg Tax Fixed Assets Review
If you are looking for a professional asset tracking solution for law enforcement and police department equipment, WiseTrack is a good option to look at. It’s not limited to law enforcement assets though, as it’s also suitable for corporate, education, and government organizations.
The tool is a standalone COTS (Commercial Off The Shelf) solution. However, you may extend its capabilities with additional modules. It uses Microsoft SQL Server Database which provides a familiar interface to Windows Desktop, making it easy for users to learn and navigate around the platform. It is accessed through your web server while offering a mobile app.
Detailed WiseTrack Review
GoCodes is built for small- and medium-sized teams looking for a GPS-enabled asset tracking solution to manage their equipment on the go. It specializes as a school asset and tracking inventory system with no additional equipment and software downloads needed. It works on any device—laptop, computer, and tablet. It even enables barcode scanning on a smartphone.
This product is used in various industries. In addition to schools and higher education, it is used by medical, engineering, industrial, construction, contracting, government, and non-profit organizations. Traceability of each asset is secured with its globally unique digital ID or serial number. This gives you confidence in identifying and tracking all assets regardless of their number.
Detailed GoCodes Review
Knowing where your assets are just as important as using those assets themselves. After all, you can’t use an asset if it’s missing, stolen, or unavailable. Streamlining asset management, therefore, is a crucial aspect of record-keeping and financial accounting—and, by extension, running a business.
Manually tracking your assets, especially in a growing organization, can be tricky. An application that can do this and automate the process is, therefore, a requirement for modern companies. And of all fixed asset management software, Fleetsmith is one of the best if you’re managing Apple devices. Should you want to investigate the platform firsthand, you can easily do so when you can sign up for Fleetsmith free trial.
Otherwise, if you’re in the market for tracking and managing your inventory, we just have the list for you. Peruse our list of inventory management software to find the application that best matches your needs.
FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.