OnPay is a web-based, full-service payroll software designed for small businesses looking for a solution that can handle and automate all the complicated stuff in paying employees. OnPay is fast and precise and is backed by payroll experts with more than 30 years of combined experience in the industry. Whether you have one employee or a hundred, OnPay can help you navigate payroll, HR, and benefits with ease and precision in one platform. The only question now is how much will this particular platform set you back on your payroll management budget?
OnPay pricing plans are based on the number of employees you add to the software. The starting plan for one employee is $40/month, which consists of the base fee ($36) and the fee for one person ($4). As you add more employees, the monthly charge will also adjust accordingly. The great thing is you’ll only be charged for workers who are paid in a given month. Best of all, you’ll be able to use all the features of OnPay even on the basic, one-person plan. To help you find out more about whether this is the app for you, this guide will detail the inclusions of the OnPay subscription plan and more.
OnPay Pricing Plan and Features Table of Contents
Payroll challenges have been around forever but the pandemic and other business disruptions, such as ever-evolving regulations and economic conditions have exacerbated payroll inefficiencies and compliance issues. There’s a lot of pressure on payroll teams to keep up with new systems, an increasingly global workforce, and changing payroll legislation. To add to the difficulties, many companies still rely on spreadsheets and outdated technology when managing payroll. These tools are no longer able to meet the demands of a fast-paced and diverse business environment.
When there are constant changes and complex regulations to consider and things are done manually, it takes time for payroll professionals to understand and implement changes correctly. Among surveyed employers, 30% said their payroll take at least four days to complete. Within those four days, 30% of the time was spent manually entering and loading payroll inputs while 20% was spent on entering adjustments. These two activities were also reported as the most time-consuming.
Moreover, manual inputs can lead to more mistakes in payroll, which can then cause costly compliance issues. Errors and delays in paying employees can also affect employee productivity, morale, and engagement in work. Recurring delayed salaries might even be a cause of high employee churn.
With these in mind, it’s more important than ever to invest in payroll management software like OnPay. This can allow you to optimize your payroll processes as well as reduce the risk for human error and accelerate approvals.
Overview of OnPay
OnPay is a comprehensive payroll software that makes it easy to navigate payroll, HR, and benefits in one platform. OnPay is designed to be accurate for a wide range of industries, including farm and agriculture, restaurants, franchise chains, and nonprofit organizations. Professionals such as dentists, doctors, accountants, and small business owners will also benefit from OnPay’s full-service payroll features.
Organizations can save time using OnPay by eliminating most of the manual data entry and complicated adjustments in payroll processing. Things like federal tax calculations, benefits, and deductions are handled on the platform so your payroll team can work more efficiently and with fewer human errors.
OnPay
Try out OnPay with their free trial
OnPay is also one of the most affordable solutions on the market. It allows for unlimited payroll runs for W-2 employees and 1099 contract workers monthly. You can also pay employees through direct deposit or check. OnPay incorporates other important aspects of payroll such as benefits (health insurance and 401(k) retirement) and compensation insurance for pay-as-you-go workers.
OnPay can be integrated with some of the most popular accounting software and business apps, including Quickbooks and Xero. This ensures that your team stays productive and all your company’s finance and employee records are in sync and organized.
Detailed OnPay Review
Key Features of OnPay
- Automated Tax Payments
- Benefits and HR in 50 States
- Employee Self-Onboarding
- Unlimited Pay Runs
- Multiple Permission Levels
- Multiple State Payroll
- Pay by Direct Deposit
- Mobile Interface
- Pay-As-You-Go Workers’ Comp
- Integrated 401(K)
- On-Demand Phone, Chat, and Email Support
- UDP Transfer Acceleration for Desktop Apps
- Data Migration and Setup
OnPay Features
Payroll
OnPay features include a tax preparation automation tool to help your payroll team cut down on the time spent doing manual entries and correcting errors. The platform handles calculations for federal, state, and local taxes. Plus, these computations are backed by a team of taxation and payroll experts with more than 30 years of combined payroll experience so you can relax knowing calculations are done right.
Another way your team can save time on mistakes is by integrating OnPay into your accounting software. OnPay can connect seamlessly with many accounting platforms, including QuickBooks and Xero, so it’s easy to keep your books updated and avoid double data entry. It can also be connected to time-tracking software such as When I Work and Deputy to help you compute billable hours more accurately. In addition, OnPay supports HR and compliance software and 401 (K)/retirement tools to help you align payroll processes with HR protocols.
Furthermore, OnPay can simplify COVID compliance for your payroll team. For example, OnPay has a dedicated COVID dashboard that displays a summary of your payroll tax credit history and how it’s been applied. You can also track FFCRA sick or medical leave and automate FFCRA tax credits.
Whenever you need to check how your business is doing, you can pull up the data you need using OnPay’s Report Designer. It lets you set custom reports on payroll so you can analyze the numbers that matter, such as labor costs and make better business decisions. Moreover, the Report Designer display is customizable as well—you can rearrange columns, change data ranges, and choose filters to easily find what you’re looking for. You can also use pre-built reports to make it even easier and fast to get the insights you need. Among the pre-built reports supported by this program are payroll register, employee summary, earnings summary, and PPP loan forgiveness.
Report Designer lets you pull up custom reports that let you can analyze the numbers that matter to your business.
HR
With OnPay, businesses also get powerful HR software that automates a lot of the administrative tasks connected to human resource management. HR automation is an ongoing trend that allows companies to cut hiring costs and reduce HR staff hours. All the HR features come at no extra cost and are included in the monthly fee.
HR professionals can use OnPay to make offers to new hires and easily onboard them right from the app. The software is user-friendly and companies can perform self-serve onboarding for new employees. The HR team and employees can sign documents using e-signatures. Plus, employees can set up their own direct deposit inside OnPay.
Moreover, managers or team leaders can even create and assign tasks to new hires right from the platform to make their first day of work run as smoothly as possible. OnPay also takes care of compliance matters by handling all the new hire reporting in your state. Your HR team can audit employee files to make sure everything is correct and up to date.
Another important HR feature of OnPay is PTO management. HR can easily track and approve employee time off right in the app. Time off or leaves taken are all automatically synced to payroll so you can save time and avoid payment adjustments when processing monthly payroll.
OnPay includes modern HR software that automates many of the administrative work in human resources.
Benefits
Offering healthcare and other benefits will not only help protect your team. Recruitment statistics also show that offering these benefits can also attract high-quality and highly skilled candidates for hiring and increase customer retention.
OnPay’s team of licensed brokers can help you set up employee benefits such as dental, health, and vision. You can also work with an outside broker if you prefer. The licensed brokers can help you find health insurance benefits plans for every price point and in all 50 states.
OnPay offers pay-as-you-go workers’ comp plans with no upfront payments whenever you add new employees. Additional benefits like life insurance, vacation with PTO, and liability insurance are also available to OnPay users and experts will assist you when setting up your own employee benefits packages.
Moreover, you can handle retirement benefits since OnPay is integrated with some of the best low-fee 401(K) providers. You can build an employee benefits package for any need so you can protect your team and meet business compliance. The benefits you set up are fully integrated and synced with your payroll so you don’t need to worry about deductions, withholding, or keeping taxes right.
OnPay is complete with features for setting up benefits packages, including health, retirement, and additional benefits.
Simplify Payroll Processing with OnPay
OnPay pricing plans are best suited to small businesses and organizations that are looking for a full-featured payroll solution without the complicated tiered plans and pricey monthly fees. It’s simple—you get all the features once you subscribe even with just one employee on the platform. It offers automation, customizable reports, COVID-19 compliance, and integration with important business and accounting apps. These are all crucial points to consider when investing in any technology today and aiming to increase employee productivity while trying to lessen manual work and errors in payroll.
Aside from the powerful payroll features, what adds more value to OnPay for many entrepreneurs or startups is that it already comes with HR software features and benefits platforms backed by experts in the field. The tools are simple yet flexible and highly scalable for any growing organization. That’s an unbeatable package designed to provide peace of mind to businesses. If you think the features of OnPay can address the requirements of your payroll and accounting team, do try its one-month free trial. This is the best way to get hands-on experience before signing up for a paid subscription.
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