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Top 10 Alternatives to FreshBooks: Popular Accounting Software Solutions

Category: B2B News

FreshBooks is a very popular accounting software that offers a range of useful features for both individuals as well as small and medium businesses. If you want a wider choice and wish to look at other reliable apps, we have lined up top 10 FreshBooks alternatives for you. These accounting applications offer similar features as well as some unique ones that can benefit your business. We will compare their features, pricing, and native integrations to inform you about what exactly you can gain from each software solution.

What is FreshBooks?

freshbooks dashboard example

FreshBooks is a popular cloud-based finance and accounting software for small and medium business owners. It currently tops our accounting and finance software charts based on its main functionality, quality of customer support and other key features.


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Try out FreshBooks with their free trial

This solution is currently used by more than five million companies to streamline client invoicing and time tracking. Numerous freelancers also use it to speed up their sales cycle and collection, and custom-brand their documents to look more professional. In short, FreshBooks is successful because of its great features and flexible pricing packages that make it affordable even for small businesses.

If you want to try out the software first then the vendor offers a great free trial plan that you can check out. You can easily sign up for FreshBooks free trial here.

What are the benefits FreshBooks brings to the table?

  • The new version offers advanced features
  • The vendor takes care of automation of maintenance and upgrades
  • You can avail mobile support by using add-ons for Android and iOS devices
  • Users can save billing time and get fast payments
  • The features are simple and easily customizable
  • The app offers top class invoice-to-payment features
  • You can track expenses with handy snaps
  • Finally, you can make use of the excellent reporting functionality to generate insightful reports

FreshBooks is a quality software, but there are other viable solutions out there that you can choose from in this category. To help you, we have selected 10 good FreshBooks alternatives and highlighted their top benefits.

Top 10 Alternatives to FreshBooks

1. Xero

Xero dashboard example

Xero is a leading financial collaboration app that ranks high in our list of top accounting solutions. This system is designed to meet the needs of small businesses in any industry and accountants term it the “handiest asset for managing financial activities”. Our experts have found this app to be friendly and usable, and it offers top rate features that help close vital accounting gaps.

In a nutshell:

Xero is used by more than 475,000 businesses and sole accountants as it offers enterprise-grade functionality. The vendor has partnered with a number of accounting systems and third-party apps to enable you to extend its usefulness. You can avail the features for as little as $25 per month. If you need advanced features, you can subscribe to the professional packages that can manage a higher number of bills, invoices and quotes, and also offer payroll and multi-currency functionalities. Finally, you can make use of the 30-day free trial to understand if the app is right for you. If you want a wider choice, take a look at these Xero alternatives.

Why use Xero instead of FreshBooks?

  • The setup is painless and you can get started easily
  • Users can utilize the Dashboard to view most of the system’s features
  • Transactions are simplified
  • You can get an overview of you company’s current financial health
  • Xero processes and runs payrolls and automatically adjusts taxes for more than 20 states
  • It offers enhanced inventory and stock management

Why use FreshBooks instead of Xero?

  • FreshBooks offers cheaper pricing packages
  • You can customize and send unlimited invoices
  • Easily accept online credit card payments
  • You can track invoice status and get updates

2. Zoho Books

Zoho Books dashboard example

Zoho Books is a smart accounting solution for growing businesses. It offers intuitive accounting features designed for small businesses to manage their finances and remain on top of their cash flow. You can send professional invoices to your customers and receive online payments from them. Plus, you can know your company’s expenses better to save more money. Control your company’s finances with the help of robust accounting reports such as cash flow statement, balance sheet, and profit and loss.

In a nutshell:

Zoho Books is another good alternative to FreshBooks as it offers features such as contact management, project time tracking, inventory management, invoice templates, and automatic bank feeds. The vendor offers multilingual support in 10 languages besides English. Plus, you can use mobile apps for Android, iOS, and Windows devices to manage your finances on the go. Finally, you can use the open API to integrate the system seamlessly with the other business solutions you use. If you want a wider choice, take a look at these Zoho Books alternatives.

Why use Zoho Books instead of FreshBooks?

  • It is part of the Zoho suite of products
  • You can use automatic bank feed to avoid data entry
  • Automatically send payment reminders
  • Collaborate with customers online
  • Send and track retainer invoices
  • Reconciliation is made easy with Stripe integration
  • Track time and projects easily
  • Manage your stock and inventory efficiently
  • You can automate workflows and save time

Why use FreshBooks instead of Zoho Books?

  • Offers a more extensive feature set
  • You can save billing time and get paid faster
  • The vendor provides phone and email support as well as training for new users
  • The app is constantly improved with the addition of new useful features

3. QuickBooks

QuickBooks dashboard example

What does QuickBooks Pro offer to users? To start, it is an office-based edition of the popular accounting software which tracks both clients and vendors, and manages all banking-related tasks in a simple and automated fashion.  You can make use of a range of payment options, including annual subscriptions and one-time multi-user licenses. The vendor offers discounts and promotions from time to time. Existing customers who are subscribing to one of the QuickBooks Pro products can easily upgrade to a Pro package without extra cost.

In a nutshell:

You can consider QuickBooks Pro instead of FreshBooks as the former offers great features such as add multiple attachments, customize email templates, track bounced checks, simplified customer forms, and calendar view. Pricing starts at an affordable $5/month for independent and self-employed contractors. Companies that need advanced features can subscribe to the higher-priced packages. Finally, the vendor offer comprehensive support through phone, email, and tickets. If you want a wider choice, take a look at these QuickBooks alternatives.

Why use QuickBooks instead of FreshBooks?

  • Offers a wide range of organizational capabilities and insights to keep your accounting data organized
  • You can generate profit/loss statements with just a few clicks
  • Protects payment data with the highest security standards
  • You can access and use most of the functionality offline
  • The system is easy to navigate and use
  • You can use the Bill Tracker feature to gather all bills and overdue items in a single location
  • Plus, you can customize reports in the way you want and schedule them in an organized calendar

Why use FreshBooks instead of QuickBooks?

  • You can track expenses with handy snaps
  • The features are simple and easily customizable
  • The vendor offers multi-currency and multi-language support
  • You can easily collaborate with your team members, contractors, and clients

4. Intacct

Intacct dashboard example

Intacct is an efficient cloud-based accounting software that is a step up for small and medium-sized businesses that can move up from entry-level accounting solutions. This app stands out for its well-planned feature suite and for this reason it has been recognized by the AICPA as a top provider of finance-related systems to CPAs. The solution enables finance professionals to make smarter decisions based on vital statistics and figures. Companies in the retail, wholesale distribution, healthcare and other industries that need active financial monitoring can use this software and its robust integrations with apps such as Salesforce, Development Sandbox, Clarizen, and Paychex.

In a nutshell:

Intacct is a good alternative to FreshBooks because you can move up from basic and mid-market systems. The vendor offers a mobile-based browser for Android and iOS devices. Plus, you can make use of the flexible quote-based pricing plans that can be suitable for organizations of any size. Intacct offers both basic accounting features such as accounts payable, accounts receivable, general ledger, and multi-currency support, as well as workflow functionality such as automated journal entries, bank reconciliation, and trial balance. If you want a wider choice, take a look at these Intacct alternatives.

Why use Intacct instead of FreshBooks?

  • The vendor has a solid track record and software background
  • Scalable cost and system requirements
  • Wide variety of core accounting capabilities
  • It offers built-in and customizable reports
  • Safe and fast processing
  • Clean and simple interface
  • Security and user limitations

Why use FreshBooks instead of Intacct?

  • Offers a more extensive feature set
  • Provides a range of affordable pricing packages
  • The new version offers a modernized interface
  • You can save billing time and get paid faster

5. NetSuite ERP

NetSuite ERP

NetSuite ERP is a scalable cloud ERP system designed for the needs of fast-growing medium-sized companies and large enterprises. It automates a host of front- and back-office processes such as inventory management, billing, order management, fixed assets, revenue management, and financial management. Employees can get a customizable view of reports and key performance indicators for their particular role.

In a nutshell:

NetSuite ERP is a viable alternative to FreshBooks because it offers an equally extensive feature set. The functionality includes accounting, fixed asset management, payment management, demand planning, inventory control and warehouse management, purchasing and vendor management, manufacturing, billing management, and invoicing features. The vendor offers quote-based pricing based on the modules you use, add-ons and the number of users. If you want a wider choice, take a look at these NetSuite ERP alternatives.

Why use NetSuite ERP instead of FreshBooks?

  • Provides a range of features for all your accounting needs
  • Full visibility of your supply chain
  • Fast track quote-to-payment process
  • Streamlined fulfillment flow
  • Accurate revenue recognition management
  • Financial planning to help you achieve goals
  • Optimize your employees’ capabilities
  • Gain the most from your recurring revenue streams

Why use FreshBooks instead of NetSuite ERP?

  • Provides a range of affordable pricing packages
  • The new version offers a modernized interface
  • Offers phone and email support as well as training for new users
  • You can easily generate insightful reports including profit and loss reports with just a few clicks

6. FinancialForce Accounting

FinancialForce Accounting dashboard example

FinancialForce Accounting for Salesforce is simple to learn, use, and maintain. It is a robust cloud accounting platform that enables both small and large companies to make their operations more efficient with a smaller investment. The app offers features beyond basic transaction processing and bookkeeping. It integrates with Salesforce CRM  to allow companies to use one record system for greater efficiency and consistency.

In a nutshell:

The vendor offers flexible pricing schemes. You can select between multiple financial productivity modules, or combine them in an accounting bundle, depending on which you will be charged a specific price. This means FinancialForce Accounting is affordable for both small and large enterprises in any niche. Core features include accounts payable, accounts receivable, time and expense management, general ledger, and audit trail. If you want a wider choice, take a look at these FinancialForce Accounting alternatives.

Why use FinancialForce Accounting instead of FreshBooks?

  • It offers a flexible and efficient general ledger
  • Streamlined accounts payable with controlled invoice-to-pay processing
  • Streamlined accounts receivable with seamless opportunity-to-cash processing
  • Optimize your working capital and cash flow with Cash Management
  • You can eliminate complex integrations and manual processes with Ordering and Billing
  • The app makes billing easy

Why use FreshBooks instead of FinancialForce Accounting?

  • You get automatic late payment reminders and fees
  • Track your time by project and clients
  • Users can easily add and categorize expenses
  • Finally, you get simple and clear dashboards and reports

7. Sage 50

Sage 50 dashboard example

Sage 50 is an easy-to-use desktop accounting software for small companies and it is also scalable to perform big business accounting. Features include accounts payable and accounts receivable, cash flow management, and bill payments. Other advantages are the app can perform fast processing, offers industry-specific functionality, and can be used by up to 40 employees. It also provides advanced accounting tools such as module-level security and inventory management.  You can also add options for credit card processing and payroll services to manage your finances.

In a nutshell:

Sage 50 offers mobile apps for iOS, Android, and BlackBerry devices. It works seamlessly with leading productivity tools such as Microsoft Word, Outlook, Excel, and Exchange, and Sage-endorsed third-party solutions in 22 industries. Pricing starts at $29.95 per month or $269 per year. Finally, the vendor offers phone, live support, and training to help you use the app easily and effectively. If you want a wider choice, take a look at these Sage 50 alternatives.

Why use Sage 50 instead of FreshBooks?

  • The system is flexible enough for CPAs as well as non-accountants
  • Features automatic accounting checks
  • Compatible with other Sage products and can be scaled to meet your business growth and demands
  • Has automatic backup, which is important to protect your numbers
  • You can make use of screen-level security
  • Goes beyond accounting and offers features for essential business operations

Why use FreshBooks instead of Sage 50?

  • FreshBooks offers cheap pricing packages
  • Your data is 100% secured and automatically backed up
  • You can work on any device – computer, mobile, or tablet
  • Finally, you can make use of useful features for online invoicing, expense tracking, and time tracking

8. Wave Apps

Wave Apps dashboard example

Wave Apps is a free integrated business platform that combines invoicing, accounting, and receipt scanning in one compact package. It is an ideal app for small businesses with less than 10 employees as well as self-employed professionals such as consultants, freelancers, and entrepreneurs. The solution is easy to set up and use. It offers a simple and navigable dashboard that makes everything you need easy to view and access.

In a nutshell:

Wave simplifies accounting and invoicing processes, enabling you to easily monitor expenses, chase payments, and manage employees and taxes. The platform helps you to create and send out professional looking estimates, invoices, and receipts quickly and easily. Plus, you can use the tracking capabilities to stay on top of your operations and processes. If you want a wider choice, take a look at these Wave Apps alternatives.

Why use Wave Apps instead of FreshBooks?

  • The best part is it is a free app which makes it ideal for small businesses and freelancers
  • The dashboard is clean and user-friendly
  • You can track the status of all your invoices and payments
  • It simplifies expense tracking and offers receipt scanning tools and bank connections
  • You can conveniently accept payments via credit cards
  • Finally, you can use the automatic billing and invoicing features to save a lot of time

Why use FreshBooks instead of Wave Apps?

  • FreshBooks offers a more extensive feature set
  • The new version offers a modernized interface
  • The vendor provides phone and email support as well as training for new users
  • You can customize and send unlimited invoices

9. KashFlow

KashFlow dashboard example

KashFlow is a popular accounting and bookkeeping software in the UK. This cloud-based, easy- to-use solution can be utilized by small business to make sense of their accounts. The tool can be used even by non-accountants. It eliminates the stress of accounting and bookkeeping, and gives small businesses more time to focus on important functions.

In a nutshell:

KashFlow offers options and automated features for all businesses, and comes with fully integrated add-ons such as Dropbox, PayPal and more. You can use the app to quickly produce quotes, generate fully customizable invoices, balance your books, and track your expenses. The system is fully cloud based which allows you to manage your accounting from anywhere, anytime. Finally, the online KashFlow Payroll service enables you to access your business payroll from wherever you are. If you want a wider choice, take a look at these KashFlow alternatives.

Why use KashFlow instead of FreshBooks?

  • The tool is simple yet robust
  • You can easily edit and customize invoices
  • Users can quickly create quotes and estimates
  • KashFlow can automate recurring purchases and informs suppliers by email when you’ve paid them
  • Its MailChimp integration enables you to send out well-designed emails to your customers
  • You can make use of graphical reports for profit and loss, balance sheet and others.
  • The interface is secure and your data is well protected

Why use FreshBooks instead of KashFlow?

  • You can easily accept online credit card payments
  • Your data is 100% secured and automatically backed up
  • Track your time by project and clients
  • The app offers top class invoice to payment features

10. MYOB

MYOB dashboard example

MYOB accounting software helps both small and big companies to succeed in business. You can better manage finances, boost profitability, and make smarter decisions with a real-time view of your company’s financial status. Plus, you can improve your productivity, save time and spend it on more important tasks. Users can stay up to date with their compliance obligations and work together with their bookkeeper online.

In a nutshell:

You can use MYOB’s online solutions to stay ahead of tax changes, manage your finances, be more efficient, and minimize risk. You can select a package that suits your needs – from taking care of daily accounts, to more complex business management. Features include payroll , inventory, expenses, invoices, and reporting.

Why use MYOB instead of FreshBooks?

  • You can generate instant reports on taxes and compliance requirements
  • Invite your bookkeeper or accountant into your accounts to check your numbers
  • Record asset write-offs and depreciation
  • You can be up to date with superannuation rate changes
  • Easy and fast tax updates
  • Includes time-saving features to help you manage your day-to-day bookwork

Why use FreshBooks instead of MYOB?

  • FreshBooks offers less expensive pricing packages
  • The feature set is more expensive
  • Your data is 100% secured and automatically backed up
  • The vendor offers reliable phone and email support

Pricing Considerations

  Application                         Pricing             Payment Plans
FreshBooks   Packages start at $15/month and go up to $50/month.
  • Free trial
  • Monthly subscription
  • Annual payment
Intacct Quote-priced system.
  • Free trial
  • Quote-based
NetSuite ERP  By quote only. Pricing is based on modules, number of users per month, and add-ons.
  • Free trial
  • Quote-based
Zoho Books Pricing starts at $9 per organization/month and goes up to $29 per organization/month
  • Free trial
  • Monthly payment
  • Annual subscription
QuickBooks Pricing starts at $5/month and goes up to $28/month.
  • Monthly payment
  • One-time payment
  • Annual subscription
Xero Packages start at $25/month and go up to $60/month.
  • Monthly payment
FinancialForce Accounting Modules are priced on quote basis.
  • Quote-based
Sage 50 Pricing starts at $29.95/month and goes up to $149.95/month.
  • Monthly payment
  • Annual subscription
Wave Apps  Free software
  • Free
KashFlow Pricing starts at £5 (about $8)/month and goes up to £15 (about $24) per month.
  • Free trial
  • Monthly payment
MYOB  Pricing starts at $35/month and goes up to $110/month.
  • Free trial
  • Monthly payment

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. No stranger to small business hiccups and drama, having been involved in a few internet startups. Prior to his for-profit ventures, he has had managed corporate communications for a Kansas City-based Children International unit.

Karen says:

I've been using FreshBooks for almost a year, and I don't like the upgrade. I no longer can save a templated invoice per client (different clients pay me in different ways), so I have to copy and paste from a Word doc. Why? And now, one of my clients demands a PDF invoice and FreshBooks doesn't have that feature. To be honest, few accounting programs do, but now that's just one more administrative step I have to take to send an invoice, and then no way to easily see if it has been viewed, etc. It would be great if these companies, before they update their software, would ask their customers what they do and don't want...

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Drew McManus says:

I've been a long time Freshbooks user and can say that while the recent major update introduced needed features, they cut out quite a few features I found critical. Two critical features that no longer exist include:

1) No auto currency conversion. In the old system, you could apply the current currency conversion rate to an invoice at the time it was sent. Now I have to do those calculations manually and with several non US based clients, each with a dozen or more line items, what used to take seconds is now a huge time suck. I've been told by Freshbooks that there are no plans to bring this feature back.

2) No more per client credit feature. In the old system you could apply a credit to any client that in turn could be used on any invoice. The client could even apply it where desired for future charges. In the new system you must create an invoice then apply the credit there. It can then only be used for that invoice. I use client credits all the time for referrals and allowing them the ability to apply to invoices as desired in whatever amount they wanted was a huge asset. That's complete gone as is the dedicated credit dashboard.

3) Reporting requires more clicks to filter than the old system and while it isn't as big of an issue as above, I don't understand how they could determine that requiring users to click more was a smart move.

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