List of 10 Best Project Management Tools

Wrike: No. 1 Project Management Tool


Enterprises use project management tools to manage project costs and risks, share documents, and collaborate in real time. These products also offer many other benefits to enable companies to complete their projects on schedule and within budget. Therefore, it is no surprise that enterprises are widely embracing this type of software.

A casual perusal of review sites will tell you that there are scores of popular project management tools in the market. So how do you differentiate the wheat from the chaff? We help you do that by cherry picking and composing our list of 10 best project management tools based on their main features, benefits, and pricing structure. You are sure to find what you want among these leading solutions.

How valuable is project management system for your business? An overwhelming 97% of organizations agreed that PM is critical to business performance and organizational success, and 94% believe that PM enables business growth. Furthermore, 77% of high performing companies understand the value of project management, and they are able to successfully complete 89% of their projects. Having a PM system in place and following PM practices and methodologies have produced positive results for organizations.

But how do you choose which PM software is right for you? Check its features which should enable you to collaborate with your team, share files and documents, manage cost, get reliable reporting and documentation, and use the software with ease, among others. Its features and capabilities should be able to closely match and meet your requirements. This guide to project management software types, features, and trends will provide you with in-depth understanding of what PM software is all about. And to help you in your software decision, we’ve gathered 10 of the best PM platforms out there that you can consider.

Project Management Software

1. Wrike

Our review team is very impressed with Wrike based on its key features and support elements. The vendor offers a great free trial plan so there is no problem with trying out the key capabilities of the software first. You can easily sign up for Wrike free trial here.

This award is given to the best product in our Project Management Software category. It highlights its superior quality and underlines the fact that it's a leader on the market.
Wrike won our Best Project Management Software Award for 2018

Why is Wrike the leader on our list of 10 best project management tools? To start, it offers a load of useful features including: task management, task prioritization, real-time newsfeed, interactive timeline (Gantt chart), and workload management. These tools help both distributed and co-located project teams to work speedily and efficiently. With this solution, your team can schedule, discuss, and prioritize their tasks, and track progress in real time.

Wrike offers a single central hub for all your work. A major advantage is the user-friendly navigation which makes it simple to work on the system. Plus, the product offers top rate security features that ensure only authorized users can access important information. On top of that, your team members can utilize the native mobile apps to work from anywhere, anytime. If your project management needs are basic, you can sign up for the free plan. Paid packages start from $9.80/user/month (annual billing) for the Professional plan.

2. Asana

Asana is a recommended task and project management app for teams that wish to communicate and collaborate efficiently and effectively. It’s another strong contender on our list of 10 best project management tools. You can leverage this platform to create projects and then tasks within the projects. Then, you can track the progress of the tasks from any internet-ready device and browser. Top features include: multiple workspaces, real-time updates, activity feed, email bridge, and notifications and reminders.

What are the key advantages of subscribing to Asana? You can easily organize tasks, share notes, and upload attachments in a range of formats. Plus, you can add custom fields and track only important tasks and issues if you wish to. In addition, you can generate detailed progress reports and get actionable insights from them.

Your team members can engage in group and private conversations to exchange ideas and opinions. The application integrates seamless with essential products such as WordPress, Google Drive, Harvest, Dropbox, MailChimp, Slack, Wufoo, Zapier, Usernap, Github, Jotana and others. Small teams can benefit from the free plan while big teams with greater needs can consider subscribing to the paid Premium plan which costs $9.99/member/month. A quote-priced Enterprise plan is also available for large organizations.

3. is one of the leading collaboration and communication software for teams that syncs all information in a single, accessible hub, empowering agents and team members to make important decisions together. Its standout capability is streamlining contribution, helping teams and departments work and collaborate in the most efficient manner. allows you to assemble and display progress data in a logical and understandable manner, enabling team members to keep track of projects and common tasks. If you want to try the features at no cost you can easily do so when you sign up for a free trial here.’s many unique capabilities help boost the performance of any business including easy access to the platform and constant monitoring of performance of teams and individuals; easy collaboration that allows everyone involved to actively engage and contribute to the project; reporting and analytics that can quickly provide operable metrics; and customization that lets you configure the platform to your specific rules and policies

The software helps keep everyone on the loop and on the same page, providing tools for easy communication and collaboration such as notifications and updates, tagging teams and people, document sharing, and integration with external apps, among others. is available through four affordable plans starting with the Basic plan that goes for $25/month.

4. Smartsheet

Smartsheet is an online collaboration designed to help you manage projects, team tasks, crowdsourcing, sales pipeline tracking, and more. It offers an innovative way to collaborate on projects and processes by combining the ease of use of a spreadsheet with visual timeline management, collaborative file sharing and discussions, and automated workflow capabilities. Since many businesses use spreadsheets for finances, scheduling, and inventories, Smartsheet offers a familiar interface that can easily be adapted by your teams. The best way to evaluate the features is for you to try them. You can easily sign up for a Smartsheet free trial here.

The platform key functions include planning, tracking, automating, and reporting on work. It lets you leverage team collaboration by sharing information and connecting with internal and external stakeholders. It is also able to automate relevant business processes, provide real time visibility, manage content and documents, generate project milestones and timelines, and enhance communication with email and live chat.

Smartsheet looks and works like a spreadsheet but offer more powerful and customizable features. It can help you manage different types of work such as programs, projects, and core business operations. It can likewise integrate with top web services including Google Apps, Box, and Salesforce. Its Individual plan starts off at $14/user per month, and you can get custom pricing for enterprise requirements.


JIRA helps you to assign tasks and prioritize your work. This app is recommended for application developers as it covers all aspects from initiation to launch. The cloud version of JIRA is easy to set up and maintain as all updates are automatic. You can also opt for the on-premise solution which offers Windows and Linux installers. Important features include: advanced reporting, robust search and filtering, customizable wallboards and dashboards, seamless issue and source integration, and defect and bugs management.

What are the standout elements of JIRA? You can utilize Scrum and Kanban workflows for project success. With the application’s advanced workflow engine you can easily create a fitting process for your team. The dashboards give you a personalized view. For integrations, you can utilize flexible Java and REST APIs, and choose from more than 800 plugins and add-ons in the Atlassian Marketplace. Pricing starts from $10/month for up to 10 users. If you wish to deploy JIRA on your own servers, you can pay a one-time fee.

6. Clarizen

The unique aspect of Clarizen is it links project management with social engagement in an effortless manner. The tool is widely adopted as it is fast to deploy and easy to use. With this app, you can connect projects, tasks, and conversations. Plus, the platform automatically prioritizes projects, tasks, resources, budgets, and portfolios, and ensures important resources and information are managed appropriately. Main features include templates, personal calendars, project portfolio management, version control, and support for multiple languages and currencies.

What does Clarizen offer to your company? It provides a holistic approach to work and project management. Plus, it gives real-time visibility into your resources. Another benefit is it offers fully configurable workflows, dashboards, approval processes, and business rules, as well as custom fields and actions. With this app, you can turn your marketing team into a high-performing unit. The vendor has two priced editions: Enterprise plan ($45/user/month) and Unlimited plan ($60/user/month). Check out the software at no cost when you sign up for Clarizen free trial here.

7. Quire

Quire is a modern collaborative project management tool designed for visionary teams with big ideas. It specializes in helping you tackle your big goals and ideas by breaking them down into smaller to-dos. This transforms your evolving plans into minimal to-dos that you can visualize and kickstart in Kanban boards. By picking out critical tasks and organizing them according to priority, you won’t risk losing the big picture as you propel your ideas forward.

It also prioritizes simplicity and usability on its app so you can quickly learn and master the tool in no time. Its filter function prioritizes the tasks you need to do without getting distracted by other remaining tasks. Meanwhile, progress stats show you a bird’s eye view of your task’s progress towards your goal. Suitable for small and big teams, the tap is available in the cloud, as an extension and in your mobile device for both iOS and Android smartphones.

Quire is offered for free for the time being. Fortunately, the features you are using will remain free even after they introduce their pricing package. This gives you up to 80 projects with 30 members in each organization and unlimited tasks. You can also easily sign up for Quire free trial here to explore the software and determine if it matches your project needs.

8. Trello

Trello uses the concept of boards for projects, and within boards, cards represent tasks. The cards have lists that can be utilized to categorize things and to track project progress. Your team members can use this project management and collaboration tool to discuss projects and tasks in real time. Essential features include: search function, voting feature, deadline reminders, archiving of card records (e.g. changes and comments), data filtering, and SSL encryption of data.

Why should you opt for Trello? The product keeps everyone updated through email notifications, activity log, and task assignments. The interface allows effortless in-line editing and the drag-and-drop functionality is useful. You team members can customize the lists and collaborate in real time. All project changes appear instantly onscreen.

Trello provides apps for Android and iPhone/iPad devices as well as watches and Kindle Fire tablets. It is compatible with internet-ready devices of any screen size. Another important benefit is your data is kept private and secure as you can control who views your boards. Teams with basic needs can opt for the lifetime free plan. There are two pricing packages: Business Class plan ($9.99/month) and Enterprise plan (pricing by quote).

9. Zoho Projects

Zoho Projects is a popular cloud PM platform intended to assist you in making your business projects more productive and finishing them within your timetable. Zoho Projects comes equipped with features to improve team collaboration, facilitate project monitoring, and enhance productivity and output. With Zoho Projects, you can get work done and delivered on time through milestones, tasks, and task lists that lets you plan your work in advance. It can divide your large and complex projects into manageable units as well as schedule recurring task, dependencies, and subtasks according to your deadlines.

Zoho Projects also comes packed with a variety of collaboration tools such as email, project chat, project calendar and meetings, and integration with Dropbox and Google apps. These allow your employees and consultants can stay connected with your progress. Once projects are finished, the software can provide you access to in-depth insights displayed through charts and graphs, so that you could report on your activities, track opportunities, and capture eventual drawbacks. The pricing scheme is flexible with five plans you can choose from, with a free plan for freelancers and small teams. You can sign up for Zoho Projects free trial here to check out the platform’s features at no cost.

10. ProProfs Project

An easy to use project management platform, ProProfs Project allows all types of businesses and organizations to stay on top of their tasks and projects from within a single dashboard. Managing projects is made easy through tools such as file sharing, team collaboration, time tracking, shared calendar, expense tracking, status tracking, task dependencies, resource management, and much more. All of these information is neatly organized, allowing you to see all the essential details at a glance.

Designed mainly for connecting decentralized teams, ProProfs Project allows users to invite individuals or entire teams to collaborate on a project. Admins also gain full project control and visibility on each project, from tracking the time and resources spent on each project to monitoring the team’s current progress with the said activity. Users can also generate and share visual reports to their clients in the form of graphs, Gantt charts, or financial summaries. ProProfs Project offers reasonably monthly pricing options for businesses of all types and sizes.

Why remote work with project management tools can be more productive

Project management software can greatly impact business productivity by supporting remote work. Now, despite its known advantages, remote work is not without its flaws and is known to suffer from problems brought about by physical distance and absence–passive employee behavior, communication problems, and staff accountability. Project management software can help resolve these issues, and lend to remote teams a work/life balance, reducing stress not only by saving on commuting time but by giving them quality time with their families. They also address communication problems, ensuring that everyone is on the same page through feedback and updates. Finally, as project management systems keep track of all tasks, all team members are held accountable in cases of delays and even low productivity. Check this infographic for the key stats on remote work and its correlation to more productive and happier employees.

Category: B2B News

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