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List of 10 Best Project Management Tools

Category: B2B News
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What is the best project management tool?

The best project management tool is monday.com. This outstanding project management platform houses project management and collaboration features that project managers need. It is highly customizable, providing all the needs of project teams and comes with single accessible storage for all project information.

Enterprises use project management tools primarily to manage their project costs and risks, share documents, and collaborate in real-time. These software products also offer a host of other benefits. Still, ultimately, its most important purpose is to help companies get organized, while enabling them to complete their projects on schedule and within budget. This is why more and more businesses continue to adopt this type of tool.

With so many PM tools to choose from, how can you choose the right one for your needs? We’ll help you do that through this article by discussing the key features, benefits, and pricing structures of our experts’ pick for the 10 best project management tools in the market today. Read on, and you’ll likely find one or two PM tools that will suit your project management needs.

best project management tools

How valuable is a project management system for your business? An overwhelming 97% of organizations agree that project management is critical to business performance and organizational success, and 94% believe that project management enables business growth.

Furthermore, 77% of high performing companies understand the value of project management, and they can complete 89% of their projects. Having a project management system in place and following project management practices and methodologies have produced positive results for organizations.

Conversely, having no centralized platform to manage projects may lead you to the common causes of project failures, such as poor communication, change in priorities, and inaccurate requirements gathering.

Source: Statista

How do you choose which project management software is best for you? Make sure it offers features that will enable you to collaborate with your team, share files and documents, manage cost, and get reliable reporting and documentation. It is also important for the software to be easy to use and learn. You may want to check out our guide to project management software for a more in-depth understanding of what project management software is all about. In this article, we’ll focus on helping you choose the best software for your needs. Below, we’ve gathered 10 of the best project management platforms out there that you should consider.

List of 10 Best Project Management Tools

1. monday.com

monday dashboard

monday.com is one of the leading collaboration and communication software for teams that syncs all information in a single, accessible hub, empowering agents and team members to make important decisions together. Its standout capability is streamlining contribution, helping teams and departments work, and collaborate most efficiently. monday.com allows you to assemble and display progress data in a logical and understandable manner, enabling team members to keep track of projects and common tasks.

monday.com

An award given to products our B2B experts find especially valuable for companies

Try out monday.com with their free trial

monday.com’s many unique capabilities help boost the performance of any business, including easy access to the platform and constant monitoring of the performance of teams and individuals; easy collaboration that allows everyone involved to engage actively and contribute to the project; reporting and analytics that can quickly provide operable metrics; and customization that lets you configure the platform to your specific rules and policies

The software helps keep everyone on the loop and the same page, providing tools for easy communication and collaboration, such as notifications and updates, tagging teams and people, document sharing, and integration with external apps, among others. monday.com is available through four affordable plans starting with the Basic plan that comes for $49/month.

Detailed monday.com Review

2. Wrike

Wrike dashboard

Why is Wrike on the no. 2 spot on our list of 10 best project management tools? To start, it offers a load of useful features, including task management, task prioritization, real-time newsfeed, interactive timeline (Gantt chart), and workload management. These tools help both distributed and co-located project teams to work speedily and efficiently. With this solution, your team can schedule, discuss, and prioritize their tasks and track progress in real-time. The vendor offers a great free trial plan, so there is no problem with trying out the key capabilities of the software first.

Wrike

Wrike

Try out Wrike with their free trial

Wrike offers a single central hub for all your work. A major advantage is its user-friendly navigation, which makes it simple to work on the system. Plus, the product offers top-rate security features that ensure only authorized users can access important information. On top of that, your team members can utilize its native mobile apps to work from anywhere, anytime. If your project management needs are basic, you can sign up for the free plan. Paid packages start at $9.80/user/month (annual billing) for the Professional plan.

Detailed Wrike Review

3. Trello

Trello dashboard

Trello is a project management tool that helps teams stay organized through the use of intuitive boards, cards, and lists. You can easily view, add, or modify details to each task by adding comments, attachments, due dates, and more. The system is also good for identifying bottlenecks. That’s because aside from showing which among the tasks need to be assigned, the board also reveals which activities need intervention before they become a major issue.

Trello

Trello

Try out Trello with their free trial

Furthermore, Trello provides a rich automation feature through its robot assistant named Butler. It can effectively remove the need for your employees to spend time on tedious and monotonous tasks by automating them with rule-based triggers, calendar commands, etc. Butler alone can instantly clear some tasks out of your to-do-list. Moreover, this feature does not need to run on complex code since it can even operate if you give commands in English.

Detailed Trello Review

4. Jira

jira dashboard

Jira is an issue and project tracking solution built for software teams for use planning, tracking, and releasing topnotch software systems. With this app, you can create issues and stories as well as distribute tasks throughout your software team. During the development process, Jira provides each member with total visibility into the status, discussions, and updates of their project. As for shipping, you can do so with sanity and confidence as you’re sure that all information has been updated to their latest version.

Jira

Jira

Try out Jira with their free trial

Jira operates under the principle that each team has its unique process for shipping their software. For this reason, the system provides out-of-the-box workflow features as well as the option to create one of your own. This way, you can either use the ready-made solution to accelerate your processes or make a workflow that will match the way your team operates. You can even integrate Jira with other Atlassian products such as Confluence and BitBucket. Additionally, thousands of add-on apps are available at the Marketplace for you to use as you see fit.

Detailed Jira Review

5. Zoho Projects

Zoho Projects dashboard

Zoho Projects is a popular cloud PM platform intended to assist you in making your business projects more productive and finish them within your timetable. Zoho Projects comes equipped with features to improve team collaboration, facilitate project monitoring, and enhance productivity and output. With Zoho Projects, you can get work done and delivered on time through milestones, tasks, and task lists that let you plan your work. It can divide your large and complex projects into manageable units as well as schedule recurring tasks, dependencies, and subtasks according to your deadlines.

Zoho Projects

Zoho Projects

Try out Zoho Projects with their free trial

Zoho Projects also comes packed with a variety of collaboration tools, such as email, project chat, a project calendar and meetings, and integrations with Dropbox and Google apps. These allow your employees and consultants to stay connected with your progress. Once projects are finished, the software can provide you with access to in-depth insights displayed through charts and graphs, so that you could report on your activities, track opportunities, and capture eventual drawbacks. The pricing scheme is flexible with five plans you can choose from. It also has a free plan for freelancers and small teams. 

Detailed Zoho Projects Review

6. ProntoForms

prontoforms dashboard example

ProntoForms improves productivity by automating mobile workflows for remote workers. The software provides tools so remote workers can collect data and access company databases in the field. Remote workers will also be able to easily share results with back-office systems. This way, you can be sure that information is efficiently delivered even from employees who aren’t in the office. Additionally, the software comes with a dedicated mobile app to help employees collect and share information right from their mobile devices. All these features improve the productivity and efficiency of remote workers in the field.

ProntoForms

ProntoForms

Try out ProntoForms with their free trial

The platform can also improve collaboration through seamless integrations with third-party cloud sources and databases. These integrations facilitate the flow of information from one system to another, helping decentralized teams stay connected. This easier collaboration allows teams to quickly complete projects for on-time delivery. Moreover, the software helps you keep an eye on your team’s performance through analytics and reporting tools. You can use these tools to manage field operations and spot potential issues that could affect your workflow.

Detailed ProntoForms Review

7. Smartsheet

smartsheet dashboard

Smartsheet aims to redefine how teams collaborate during projects and tasks. The platform makes it easy to manage operations, track marketing campaigns, and plan events with its intuitive and innovative spreadsheets and charts. Beyond spreadsheets, it also features collaborative file sharing, team discussion, visual timelines, and automated workflow capabilities. This web-based application is perfect for monitoring and tracking your company’s schedule, inventories, and finances, among others. 

Smartsheet

Smartsheet

Try out Smartsheet with their free trial

You can access the software from any device, which increases your productivity. Smartsheets includes planning, tracking, automating, and reporting as its core functionalities. These features were developed to increase your team’s efficiency and maximize your resources. It makes it perfect for high-value work processes and critical projects in your organization. This flexible solution can be applied to many use cases, such as streamlining the management of your facilities, simplifying budget, and improving customer experience.

Detailed Smartsheet Review

8. Atlassian Confluence

Atlassian Confluence Dashboard

Atlassian Confluence is a team workspace for knowledge sharing and collaboration. It provides an avenue where all the collective information and knowledge can be gathered under one organized platform. This makes it easier to harness the knowledge base to help everyone find answers to queries easily. Likewise, the system is also ideal for converting ideas into actions since information is stored to last, unlike in notifications or chats which get either deleted or buried.

Atlassian Confluence

Atlassian Confluence

Try out Atlassian Confluence with their free trial

Every team, no matter the department they’re from, can share announcements, feedback, etc., which is effective for strengthening the company culture. The system also features best-practice templates that expedite processes since there’d be no need to start from scratch. It has templates for different departments, including HR, recruiting, marketing, and support. There are social features as well that allows employees at all level to have their voice heard.

Detailed Atlassian Confluence Review

9. ProjectManager

ProjectManager dashboard

ProjectManager is an award-winning online project management tool designed to provide efficiency in project planning, budgeting, scheduling, execution, and reporting. One of the most trusted project management systems in the market today, this tool can help you successfully implement and complete any small or big projects, with either short- or long-term durations.

ProjectManager

ProjectManager

Try out ProjectManager with their free trial

This platform essentially focuses and provides effective tools for the three major parts of a project—planning, monitoring, and reporting—plus a wide array of advanced add-on features. With ProjectManager, you can create and manage tasks via the cloud, and have tasks updated by your team members even when they’re on-the-go. It also features real-time dashboards, automated emails, and quick report generation. 

Detailed ProjectManager Review

10. Clarizen

Clarizen dashboard

A unique feature of Clarizen is that it links project management with social engagement in an effortless manner. The tool is widely adopted as it is quick to deploy and easy to use. With this app, you can connect projects, tasks, and conversations. Plus, the platform automatically prioritizes projects, tasks, resources, budgets, and portfolios, and ensures important resources and information are managed appropriately. Main features include templates, personal calendars, project portfolio management, version control, and support for multiple languages and currencies.

Clarizen

Clarizen

Try out Clarizen with their free trial

What does Clarizen offer to your company? It provides a holistic approach to work and project management. Plus, it gives real-time visibility into your resources. Another benefit is it offers fully configurable workflows, dashboards, approval processes, and business rules, as well as custom fields and actions. With this app, you can turn your marketing team into a high-performing unit. The vendor has two priced editions: Enterprise plan ($45/user/month) and Unlimited plan ($60/user/month).

Detailed Clarizen Review

Tips on How to Search for Your Project Management Tool

The difficulty when searching for the project management platform for your business lies between striking a balance between finding a tool with robust functionalities and making your team members agree with your choice. While there are numerous wonderful tips that you can get online, it can be said that a good PM application is one that can align with the goals of the business and one that works within the operational style and culture of your organization.

Rather than barraging yourself with a myriad of questions, you might want to consider this brief yet efficient set of guidelines that many experts would likely approve:

  1. Examine the collaboration functionalities. Determine whether the PM software can provide your team with the necessary flexibility and features to help them work together. Try selecting one that matches how your team already works and communicates.
  2. Compute and validate the cost. Know if the advantages of this platform cancel out the money and time you’ll spend on it. Any software that seems to be very costly time-and money-wise in the short-term but can provide the efficiencies and productivity that your team needs, in the long run, is a sound choice. However, a quite expensive PM software that can bring about long-term benefits is one that pays for itself.
  3. Test alternative tools. Check if this PM tool meets your needs compared to the alternatives. A proven way to test different options without spending little to nothing at all is by just using a free trial or by requesting the vendor for limited access. Most of the time, PM vendors will be more than willing to provide a brief trial, demo, or some training.
  4. Listen to your team’s feedback. Confirm if the PM tool is something that your team will indeed use. Verify if it can help solve their problems. Although it’s enticing to download apps and tinker with them, you must have a solid plan to know how the tool suits your workflow and concur on targets with your team.
  5. Design your implementation plan. Determine what’s your role in helping your team learn and use the new PM application. Even the most expert teams are individuals with old habits, so it’s imperative to design a program on how you’ll incorporate the new app into the daily workflow of your team.

Why Remote Work with Project Management Tools Can be More Productive

Project management software can significantly impact business productivity by supporting remote work. Now, despite the increasing popularity of remote work, it is not without its flaws and is known to suffer from problems brought about by physical distance and absence–passive employee behavior, communication problems, and staff accountability. Project management software can help resolve these issues, and lend remote teams work/life balance, reducing stress, not only by saving on commuting time but by giving them quality time with their families.

These tools also address communication problems, ensuring that everyone is on the same page through feedback and updates. Finally, as project management systems keep track of all tasks, all team members are held accountable in cases of delays and even low productivity. Our top tool, monday.com, is ideal for use in remote work. Check this infographic for the key stats on remote work and its correlation with more productive and happier employees.

Nestor Gilbert

By Nestor Gilbert

Senior writer for FinancesOnline. If he is not writing about the booming SaaS and B2B industry, with special focus on developments in CRM and business intelligence software spaces, he is editing manuscripts for aspiring and veteran authors. He has compiled years of experience editing book titles and writing for popular marketing and technical publications.

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