A good workflow is essential to the workplace, and it’s never more important than when you’re creating content. When your whole team is on the case and know what’s expected of them, then they’ll put out excellent content for you. If you want to know how to create an organized workflow, read on to find out more.
Some teams think that because they’re using good communication tools like Trello and Piksel, that they’re already maintaining a good workflow. However, it does take more than this.
A good workflow is an easily definable work process that all of your team can follow easily. When used properly, they can get work done faster, and with better quality than before.
A good workflow is essentially a process that your team mates will follow, in order to get a job done. It breaks down the job into several tasks, and assigns them to the right people. It can be drawn out on paper and displayed, so everyone can see what’s needed. Some teams are now deciding to use more modern methods of workflow management, from spreadsheets to online tools such as Mail Chimp, in order to get the job done.
Let’s use an example to illustrate what this means. Perhaps your team has been assigned to write some content for a website. That means that your process will look a little like this:
This is a very simple process, but you can see all of the steps that are involved in ‘writing content’. It’s a more involved job than it looks.
Once you know your process, you’ll now need to know who’s in charge of each step. This is important, as without a dedicated workflow, there’s often confusion and duplication when it comes to your work. If you can identify who’s meant to be working on which part, then you’re going to save an awful lot of time and effort in doing so.
Let’s take the above example. Someone’s going to be responsible for each part of the process. Let’s assign a person to each task:
Again, this is a very simple example, but if you were to use something similar in your workplace, then everyone will know where they stand. It can cause so many less headaches that it’s really worth doing.
These steps will describe how you can create a dedicated workflow for each project you take on as a team. Follow these, and you’ll have a useable, informative document that your staff can refer to at any time.
Every team has a workflow, it just may not be the most organized one around. Without a concrete plan, a team will begin to create their own flow. It will work, but it can lead to issues later down the line. Some of these have been discussed above, such as duplication of work, or missed deadlines. These mean that your team just isn’t as efficient as it could be.
A well defined, organized workflow means that everyone in the team is on the same page. If you draw up a plan and post it somewhere obvious, even if it is just on your office wall, then everyone knows what’s expected of them. It can make life a whole lot easier when you have a dedicated plan to every project.
With this guide, you should be able to see why an organized workflow is so important. Now’s the time to try it out for yourself, and see your work quality increase.
FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.