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15 Best Accounting Software Systems For Your Business

FreshBooks: No. 1 Accounting Software

USER SATISFACTION 99%
OUR SCORE 9.8

Accounting software is an essential system for companies of all sizes and in any industry. The software offers many benefits which has made it popular. Advantages include faster accounting, reduced costs, and mistake-free taxation. Accounting systems offer a range of useful features and companies usually select a solution that has an attractive interface and is easy to use. As there are scores of good quality accounting platforms out there, selecting the right one can be a hard task. To help you make the correct choice, we have prepared a list of the best accounting software systems you can consider for your company.

1. FreshBooks

FreshBooks is one of the leaders in our accounting software category. Our team found FreshBooks to be the most easy-to-use accounting solution for freelance accountants and small businesses currently offered in the market.

USER SATISFACTION 99%
OUR SCORE 9.8
FreshBooks won our Best Accouting Software Award for 2017

The software is used by more than five million users around the world to streamline time tracking and invoicing. The vendor has recently updated the product to allow easy collaboration between team members and has added a redesigned dashboard where you can prioritize tasks and manage payments. The classic features have not changed and FreshBooks continues to offer top rate invoice-to-payment functionalities, including direct payment gateways, overdue payment reminders, delay fees, and payment claims. You can use the system to collect payments easily and automate the recurring billing process to accept Google Checkouts, Amex, PayPal, and credit card payments.

FreshBooks has not neglected any utility and companies can use it to manage invoices as well as expenses. You can easily generate insightful tax summaries and reports after the data is processed. The vendor also offers a handy mobile app, the system seamlessly integrates with other business apps, and you can rely on the support of knowledgeable and experienced agents if you have any issues. The pricing is affordable for almost any budget and the vendor offers a convenient 30-day free trial to enable you to test drive the features before you plunk down your money. You can easily sign up for FreshBooks free trial here.

2. Sage 50cloud

Sage 50cloud is a best-in-class online accounting platform built to help SMBs efficiently manage their finances as well as compliance with taxes and reporting requirements. It comes with 50 enterprise-level features and capabilities to help you keep tab and get a handle on your taxes, inventory, budgeting, cash flow, expenses, invoicing, and financial data, among others. It offers an extensive array of add-ons including credit card processing, HR/payroll, POS, e-commerce, data management and more.  With its mobile capability, you can make payments on-the-go and bill customers, and provide your accountants real-time access to accounting books.

A unique attribute of the accounting platform is that it combines the robust feature set of desktop with the accessibility of the cloud, letting you access and store data in the cloud and perform others tasks in your on site PCs. You can use the software to track purchases and vendors and pay bills while its expense management features let you undertake mobile payments and bank feeds. It also allows you to connect to your bank accounts, providing for real time recording of sales and receipts, tracking receivables, transferring funds, reconciling bank accounts, and making deposits.

The vendor offers a comprehensive free trial to get you up to speed with the features. You can sign up for the Sage 50cloud free trial here.

3. FreeAgent

FreeAgent is a powerful, feature-filled online tool designed specifically to help freelancers, and small business owners and their accountants keep tab of their finances. Dubbed as the accounting app that does it all, FreeAgent brings with it a suite of tools meant to control and manage all aspects of your business’ financial operations including payrolls, expenses, estimates and invoices, bank transaction, cash flows, taxes, time tracking, and your project’s financial performance.

It is the accounting software of choice by over 60,000 businesses, relying on its ability to bring together and manage all aspects of your financial operation. With the platform, you can both send and track invoices that are created by the system itself, and have your expenses monitored simply by taking a photo of your receipt using your phone and uploading it into the system.

FreeAgent offers a built-in stopwatch and timesheets that you can use to keep time records. You keep track of cashflows through the dashboard and link to bank accounts with transactions imported automatically into the platform. Likewise, you get an overview of of your business’ income, expenses, profitability and receivables. FreeAgent can integrate with more than two dozen external apps and services, and can accommodate over 750 add-ons with Zapier.

The vendor also offers a great free trial plan that lets you try out all the key features. You can easily sign up for FreeAgent free trial here.

4. Zoho Books

Any member of the Zoho family is a good product and you rely on the company’s productivity suite to streamline your business. Their accounting software Zoho Books is also of top quality which is why it begets a high ranking on our list.

Why is Zoho Books in our list of best accounting software? The reason is this award-winning solution offers great value for money. It easily automates bank feeds, sends payment reminders automatically, and makes it easy to send and track retainer invoices. The system is unique as it integrates with Stripe and makes it simple to do payment reconciliation.

Zoho Books is similar to Freshbooks in the manner it supports collaboration to dissolve miscommunication between a company’s accounting and sales units. Similar to Freshbooks, Zoho Books also offers mobile optimization and API for integration with other business apps. You can also make use of premade integrations with other Zoho products.

5. Xero

 

Xero enables business owners and their advisors to access and manage real time financial data anywhere, anytime, and on any device. It is designed for small business owners and helps them track and manage wages, revenues, receivables, payables, expenditures, and cash flow. You can also configure rules and customize them to fit your needs.

The solution offers connections with more than 5,000 banks and other financial institutions across the world. This feature allows users to automatically import and categorize their latest PayPal, credit card, and banking transactions. Another useful feature is Xero automatically reconciles all your bank transactions, which make it easy for you to manage and control your finances. Other helpful features are real time currency exchange updates, multiple currencies, multiple languages, and custom invoices.

The vendor offers a great free trial that you can use to test all the key features offered by this solution. You can easily sign up for Xero free trial here.

6. Sage Intacct

The brand name Intacct is derived from two words, ‘internet’ and ‘accounting’, which reflects that it is a cloud-based accounting system. It is the right choice for individuals and businesses that are looking for an advanced accounting platform. This means that to use the software effectively you need to be well versed in accounting and related processes.

The learning curve is steep but it is worth it to get well acquainted with the software. Intacct offers helpful features for a range of users which have made it popular. The basic set of features include employee expenses, purchasing, cash management, order entry, accounts payable and accounts receivable, and general ledger. You can also add advanced modules such as Salesforce.com integration, revenue recognition, global consolidations, and project accounting.

7. QuickBooks Enterprise

QuickBooks Enterprise is the professional business version of the Quickbooks accounting software. QuickBooks Pro levies a single-payment license for enterprise-grade users, therefore it is not suitable for small and mid-sized businesses.

QuickBooks Enterprise is designed to suit experienced users and offers several advanced accounting modules including employee management, payroll, purchasing, sales, inventory, and reporting. Entry-level accountants can find the system hard to use. But once you get the hang of it, you can benefit from useful features such as tracking fixed assets, direct credit card transactions, automated billing, custom reports, and combined reports.

For taxation, Quickbooks offers a unique feature for automated tax deductible expenses. Retailers can benefit as they can access all items from a single solution, enabling them to track services, locate tasks, accommodate customer requests to change quantities, and create BOMs (bills of materials).

8. Brightpearl

If you want an alternative to Freshbooks, you can consider Brightpearl, another excellent accounting solution designed for small and medium-sized businesses. In terms of functionality, Brightpearl is close to Freshbooks. But there is a big pricing gap between the two software platforms.

If you have the budget, you can definitely consider Brightpearl which is a leading accounting system designed for retail purposes. It is cloud-based and allows store managers to do accounting, and manage customer accounts and inventory from anywhere. An impressive feature is the central organizational hub that you can smoothly integrate with your shipping system, and from where you can manage payables/receivables for all your sales channels. Other features include batch processing, CRM, quoting, POS suite, order management, and sales-related functions.

Similar to Freshbooks, Brightpearl is mobile-optimized, offers a developers’ API for smooth integration with your other business apps, and offers premium customer support for all pricing packages.

9. NetSuite ERP

NetSuite ERP is essentially a customer relationship management (CRM) solution, but the platform can be used for sales force and marketing automation, as well as order management and customer support. It offers a load of tools and features to make financial management simple.

Standard features include pre-configured dashboards that can be customized by users for their specific needs. NetSuite ERP also offers robust automation and scalability features. It can grow with your company and automate processes such as financial management, order management, revenue management, fixed assets, inventory management, and billing. Users can easily customize their view of key performance indicators and generate reports that are specific to their role in the company.

10. Happay

Happay is an expense management app that should be part of any company’s accounting suite. It’s comprehensive yet easy to use, enabling both employees to manage their budget and managers to track their staff’s expenses.
One of the practical tools this app offers is the prepaid credit card that limits expenses to authorized spend. Likewise, purchases are automatically captured via the app and recorded in a centralized database. It’s easy for employees and managers to search for specific files like receipts, bills, tickets and other support documents. These files, by the way, can be scanned via your phone camera and attached/uploaded to the app via cloud.
Using the app makes everything transparent and expense liquidation much faster. Both employees and managers are freed from the time-consuming manual process of expense reporting.
Other key features we like with this app include petty cash management, vendor payments and digital marketing spends.

11. FinancialForce Accounting

FinancialForce Accounting is a comprehensive financial management solution that offers a fresh approach to how businesses should do their accounting work. It makes use of the power of Force.com and offers users a robust system that is easy to maintain. The interface is a bit complex and more suited to the advanced skill levels of experienced and professional accountants.

The product offers impressive features including robust billing, accounting, media, and Professional Services Automation solutions. Other top functionalities include automated ordering and billing, cash management functions to optimize cash flow, streamlined payables and receivables, and an efficient and flexible general ledger.

12. Tipalti

Tipalti is a cloud payment automation and management software that helps simplify global mass payments. This makes the software suitable for companies with offices worldwide. Notably, you can accept payment in more than 190 countries, use 120 currency options, and rely on 6 payment methods including PayPal, wire, local bank transfer, and debit card. Moreover, the software simplifies the daily task of ensuring the company’s finance data and processes are timely, accurate, and easy to understand.

The software helps businesses to avoid late payments, noncompliance, and overtasking the accounting team. It also has flexible payment reconciliation, AP, and financial reporting features that work with a myriad of payment gateways and ERP systems. With it you can minimize, if not eliminate, downstream issues and human error, by letting suppliers input tax data directly in the Supplier Management portal. A Remittance Validation Engine, which monitors over 26,000 national and international standards, guarantees integrity of supplier data.

13. Microkeeper

Microkeeper

Microkeeper is a cloud-based integrated timesheet management and payroll software designed to easily fit into any industry. With Microkeeper, employees are able to clock in and out easily while administration can quickly access the system and see their employee’s working hours in real time. It basically simplifies and speeds up timesheet and payroll processes so users save so much time that they can use for tasks and issues that matter.

The software is a perfect solution for companies and organizations that are looking to graduate from manually checking and collaborating timesheets as well as tedious entering of data. It automatically generates payslips based on working hours rendered as well as other factors such as breaks, allowances, leaves, overtime, and absences.

14. NEWOLDSTAMP

NEWOLDSTAMP

NEWOLDSTAMP is an email signature generator created to provide users with professional-looking, attractive, and interactive email signatures designed to spark readers’ interest, drive traffic to their site or page and empower readers to engage and interact with email senders.

With NEWOLDSTAMP, users get a user-friendly email generator platform that’s loaded with a wide selection of professional signature templates. Users only have to choose the template, include corporate or personal branding as well as social links and contact details, and NEWOLDSTAMP will create powerful email signatures that will surely impact email marketing efforts.

NEWOLDSTAMP supports all popular email clients and works great with the iOS mobile platform, providing users with a lot of range for their emails.

15. Nummuspay

Nummuspay is an ideal solution if you’re looking to lighten the load in handling your billing, subscription, and payment management duties. This solution comes equipped with a robust set of tools found in modern billing and invoicing solutions. It includes payment gateway integrations, checkout process management, tax management, analytics and insights, and online invoices, among others.

You can expect to receive more on time payments with Nummuspay thanks to its large support of popular payment gateway integrations. Subscription-based clients are also immediately notified regarding all important announcements, news, and promotions. Moreover, custom invoices can be automatically sent on a scheduled basis.

Nummuspay ensures you get paid for specific transactions by automatically notifying customers whose credit card has expired or has less balance required for the transaction. Customers benefit as well from lower costs per transaction, as the platform intuitively selects credit card providers that have the lowest rates.

Category: B2B News

4 Comments »

  • Anthony Medina says:

    It helps that on my side, with my business and accountant, these accounting software solutions speed up and simplify the tax record preparation and submission and keeps it error-free. Does the IRS encourage and promote this practice nowadays?

    • The answer to that is yes. That’s why there has been a proliferation of accounting software solutions not only to help businesses and professionals with their financials but also to streamline the process and preparation of tax records and documents. The IRS supports this practice and you can check their information page (updated as of October 2017) on the use of electronic accounting software records for more details. The takeaways of the topic on that page include the following:
      – Electronic information management is now the standard to eliminate traditional paper books and records in the IRS examination process.
      – It reduces the burden while increasing the efficiency of examiner’s analysis, and provides a complete set of taxpayer’s accounting records.
      – The IRS will request electronic accounting software backup files early in their examination.
      – The IRS has the ability to accept and read data files from accounting software programs currently used by most business taxpayers.

      You see therefore the importance of having the leading accounting software products out there used by businesses. Accounting software will be required by the IRS for the efficient examination and analysis of your tax records. It benefits both you and the IRS, simplifying the preparation and submission of tax information on your part and the work on their end.

      It is worth pointing out that with the capability of accounting software solutions to produce large number of pre-set reports, the examiner is able to drill down on the underlying data in each report as well as test the veracity of the accounting records you submitted. Accounting software helps you generate accurate and verifiable tax information that can stand the test and analysis of the IRS examiner. This is crucial, and a good accounting software can help you in this area.

  • Douglas Maddison says:

    How can we determine what’s the best accounting software for our business? I have a small online retail business that’s barely a year old and I feel that my current accounting platform is not up to task. I’d like to shift to another solution that’s more robust and reliable (and preferably affordable) especially after having read the above comment on the IRS requirement.

    • Alex Hillsberg says:

      There several accounting software products in the market today that are not only rich in features and have solid capabilities but are also budget-friendly and designed for the needs of small and mid-sized business. This list of examples of accounting software systems for your business can help you find the most suitable solution and narrow down your choices. Majority if not all of them are online platforms that you can use by paying monthly subscriptions. The advantage of cloud hosted solutions is that you do not have to install, update or maintain anything, aside from being able to access and use the platform from any internet connected device.

      Essentially, the best accounting software is the one that matches and meets your business requirements and only you can assess that. Most vendors of accounting software products offer free trials, allowing you to test the software first hand. While many of these solutions carry similar key accounting features such as billing and invoicing, budget and forecasting, inventory and fixed asset management as well as tax management, among others, it is also important to check out the following:

      – Is it intuitive and simple to use?
      – Can it smoothly integrate with third-party apps and systems?
      – Can it do in-depth analysis and generate insightful reports?
      – Is it fast, responsive and accurate?
      – Can it automate and streamline daily routine?
      – Can it help you develop smarter strategies?
      – Can it combine multiple data operations in one platform?
      – Can it work with your existing financial framework, and not you having to adjust to it?

      The above are just some examples that the accounting solution should be able to do to boost efficiency and productivity of your financial or accounting team. Ultimately, accounting software should help your business realize savings from more accurate financial/accounting operations. While tax management is just one area that good accounting solutions can ably handle, all its other components and functionalities are built to work together to drive your business forward.

      I could recommend some great accounting solutions from the list I’ve mentioned earlier but at the end of the day, it’s for you to decide. So check them out and see what fits right into your business.

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