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What is the Best Payroll Software for Small Business?

Category: B2B News
What is the best payroll software for small business?

The best payroll software for small business is QuickBooks Pro because of its comprehensive set of tools and a clean interface that allows for full automation. The platform covers everything from timesheets and payroll calculation to direct deposits and tax computations. Moreover, the platform is available at affordable and flexible rates.

Payroll processing is one of the most tedious aspects of managing a business. In fact, according to the 2017 Small Business Taxation Survey, 30% of small companies in the United States still spend over 6 hours each month to accomplish their payroll tasks despite having an external company to handle payroll administration.

Luckily, there are tons of payroll software available out there to accelerate the process from time tracking and pay computation to direct deposits and tax filing. All you’ll need to do is choose one that can meet the needs of your company without breaking the bank.

To narrow down your choices, we have compiled the 20 best payroll software for small businesses. We paid special attention to each platform’s usability, unique functionalities, as well as the inclusions of their subscription packages so that you get a better idea of which one will give you the most bang for your buck.

payroll software

In the past years, over 26% of businesses spend more than 10 hours preparing their taxes and plenty of companies had to pay IRS penalties because of erroneous tax filing. With payroll software, some users reported completing their payroll in minutes while avoiding common mistakes associated with manual computation. Accountants were also able to automate a wide variety of repetitive tasks such as tracking accounts payable and accounts receivable through accounting AI.

It is because of this that many experts and business advisers recommend that you get payroll software while your business is just starting out, even if you just have one employee. As you can see in the graphics below, a new small business that starts with payroll software which handles all the basics get to prepare for the future, when the time comes that the company expands, hires more employees, and managing its workforce becomes more complex.


By having this kind of software at your disposal, you can simplify and automate the process of paying your employees. From computing deductions and employee benefits to producing payslips and filing employment taxes, these SaaS products will allow you to reduce cycle times while ensuring calculation accuracy.

What’s more is that, nowadays, these payroll software systems can be acquired or subscribed to with SaaS and cloud-hosted options at affordable rates. Some are even offered for free which can handle basic payroll functions. Should you be interested in this type of payroll platform, you can check out our list of top free payroll software here.

Without further ado, we’ll now go over the best payroll software options for small businesses so that you can get a better idea of which kinds of tools will work best for your operations. Included below will be an overview of the features and benefits of leading payroll products. This way you can determine the best ones that match your requirements, making it easy for you to decide on your final pick.

1. Gusto

Gusto dashboard example

Gusto is a cloud-hosted platform that brings together payroll, benefits administration, HR and compliance functionalities in a single, simplified package. It is targeted for small businesses looking to manage their workforce’s core HR needs. Moreover, it provides users with a solid set of payroll features, well-designed user interface, and automation capabilities, which is why it landed the top spot on our list.

By using Gusto, you can streamline and automate the calculation, payment, and submission of a company’s local, state and federal payroll taxes. It is also regularly updated to ensure compliance with year-end forms and taxation to avoid critical errors. Moreover, as a modern HR solution, this allows you to not only perform payroll computations but also keep your time tracking data and employee information in sync for better record keeping.

If you wish to try out its features for yourself, you can easily sign up for Gusto free trial here.

Lowest price: The Core Plan (one of three full-service payroll plans offered) goes for a base price of $39/month, plus $6/month per person.


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Gusto won our Expert's Choice Award for 2017

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What is unique about Gusto?

  1. Error-proof payroll management. Gusto eliminates critical human errors since you don’t have to enter data in several different apps and websites, but simply use one system to calculate deductions.
  2. It simplifies benefits administration. Gusto can handle employment tax reporting, workers’ comp insurance, new hire reports and detailed budget plans using its benefits administration feature. It also allows you to easily set up and manage 401(k) plans for employee’s retirement needs. Recently, they’ve even added flexible spending accounts, health savings accounts, and commuter benefits as part of this feature.
  3. It is fully compliant with standards. The platform is designed to meet HIPAA, ACA, and ERISA standard; hence, the system can check data automatically, prepare compliance reviews of your benefits, send automated notices, and guarantee employee privacy.
  4. No long term contract. You don’t need to be tied-in to a long-term contract and are free to suspend your account at any time. A one month free trial is offered which starts after you run your first payroll.

2. QuickBooks Pro

QuickBooks Pro is the best payroll software for small businesses for it has scalable tools that allow users to autonomously handle their own payroll needs. QuickBooks Pro offers a Self Service Payroll Plan that provides robust tools for the simple, manual, and autonomous handling of payroll.

For small businesses that want to focus on core functions while accurately handling payroll needs, a Full Service Payroll Plan is also available. Here, full automation and top accuracy are guaranteed together with a team of dedicated QuickBooks experts.

Small businesses will appreciate how QuickBooks Pro streamlined the entire payroll process with timesheet integrations and time tracking. All users can take full control of their labor expenses as real-time labor costs are always accessible.

Small businesses often face a roadblock when it comes to the complicated and confusing processes for tax compliance. This will cease to be a concern with QuickBooks Pro, as it has built-in tax features that ready data and information pertinent to instant and error-free filing. W2 forms are also easily accessible and print-ready.

To give its features a try, you can sign up for a QuickBooks Pro free trial here.

Lowest price: The Simple Start Plan (one of four full-service payroll plans offered) goes for a base price of $18/month, plus $4/month per person.

What is unique about QuickBooks Pro? 

  1. 24-hour payment. Reputation is important when it comes to small businesses. Delay in payment tarnish this valuable aspect and stunts growth. This aspect is well taken care of with QuickBooks Pro as it has tools that allow for instant payment with only a 24-hour turnaround. Through it, employees and contractors can always be certain that they’d receive payment on time.
  2. Built-in payroll distribution. Payroll processing is not a core function for small businesses. However, it’s essential in keeping the business afloat. QuickBooks Pro has tools that guide small businesses through the entire payroll process. It has ready frameworks that users can use in an instant when it comes to their payroll needs. What makes it all the more better is the fact that no advanced technical skills are required to make it run.
  3. Photo capture. Transactions will always be accurate with a digital and paperless form of bookkeeping. Users can easily take a photo of all receipts to update the record of expenses. Lost receipts that cause discrepancies will be a thing of the past.
  4. Mobile. All QuickBooks Pro tools are mobile and can be accessed whenever and wherever. On-the-go processing of payroll is possible.

3. Sage 50cloud

Sage 50cloud dashboard example

Sage 50cloud is an accounting software from the reputable UK-based Sage Group. While primarily designed for handling financial management processes such as cash flow monitoring and invoicing, this platform also offers robust add-ons for payroll management and tax preparation. With these features, you can automatically compute income tax returns, file your reports online, and directly send your employees’ pay using the software, making the entire process faster and more convenient.

What you get with by choosing this product is a comprehensive system for accounting, cash flow management, financial consolidation, revenue recognition, order management, sales monitoring, payroll management, financial reporting, and more. It is also fully cloud-based, so that you can get easy access to your data whenever you want, wherever you may be.

Should you feel like this platform would be a good fit for your operations, be sure to sign up for a Sage 50cloud free trial here.

Lowest price: They offer a Sage 50cloud Pro Accounting plan that provides essential accounting features at $46.83.

What is unique about Sage 50cloud?

  1. Wide range of core accounting capabilities. General ledger makes data entry smoother and less time consuming and more accurate. It can help lower revenue leaks and increase control over basic costs and margins which can be used to come up with more precise projections.
  2. Great payroll management. Sage 50cloud can be connected with Sage Payroll so that you can automate payroll calculations and tax filing without compromising accuracy. What’s more is that the platform is completely mobile-ready and supports direct deposits, so you can prepare the payroll and send out the money even while on the go.
  3. Easy access to data. Great for agile teams and companies with remote employees, Sage 50cloud supports remote access to data for both staff and accountant. This way, you can promote better transparency when it comes to company finances.
  4. Built-in and customizable reports. The software comes with built-in report templates that can be used to create configurable reports for analyzing performance, tracking sales, and other reporting requirements.

4. OnPay

OnPay dashboard example

OnPay is an easy-to-use yet robust payroll solution that offers scalable features for small and medium-sized companies. This cloud-based platform automates payment workflows and tax filing, and streamlines payroll processes. You can easily enter payroll data such as hours, bonuses, reimbursements, and tips.

In addition its slew of payroll functionalities, the system also incorporates benefits (401(k) retirement and health insurance) and compensation insurance for workers who are employed on pay-as-you-go basis. This cost-effective solution also facilitates unlimited payroll runs for 1099 monthly contract workers and W-2 employees for your convenience.

If you are interested in learning more about what this software can do for you, you may sign up for a OnPay free trial here.

Lowest price: The base fee is $36/month and users (contractors and employees) can be added for $4/month per user.

What is unique about OnPay?

  1. Streamline payroll processes. The software permits unlimited pay runs. Businesses can run their payrolls as per their plans and do not have to pay extra for the convenience. This includes canceling a pay run.
  2. Bolster payroll compliance. OnPay takes cares of IRS and state tax compliance by calculating and paying taxes and filing tax forms correctly. In fact they are so confident that they are willing to cover any fines for incorrect filing. You can also contact their certified payroll professionals for assistance on your payroll taxes.
  3. Efficient staff management. Your employees can use features such as self onboarding and online access to update their personal info, make changes, and access their tax forms and paystubs. This allows HR staff to focus on important tasks.
  4. Perform advanced note-taking. You can easily take notes and store documents to manage your payroll tasks. OnPay facilitates advanced note-taking with document and image attachments. You can also format and edit the notes, and add comments.

5. ADP Workforce Now

ADP Workforce Now dashboard example

ADP Workforce Now is a web-based HR application from American firm Automatic Data Processing, a provider of HR management software and services. Created for small to mid-sized companies, this platform combines all of the HR functionalities you need in a single interface. This way, you can easily manage employee payroll, time and attendance, and benefits without having to rely on multiple software solutions.

In addition to these basic payroll management functionalities, ADP Workforce Now is also equipped to minimize administrative duties by providing tax filing capabilities. With this, you get access to updated forms and ensure that your income tax returns are being calculated properly. Moreover, the vendor can also provide you with ACA compliance support to streamline the management of benefit plans.

Lowest price: Subscription prices are quote-based so be sure to contact the vendor for more information.

What is unique about ADP Workforce Now?

  1. Transparent workforce management. The app is fully transparent and provides visibility from a single dashboard to help you manage payroll, benefits, bonuses, commissions, time and attendance, employee health statistics, and talent management.
  2. Robust benefits administration features. The platform handles benefits management, ensuring compliance with annual reporting requirements for IRS forms 1094 and 1095. A dashboard is available for reporting purposes such as status and confirmation reports and information on premiums, deductions, beneficiaries, covered dependents, coverage levels, and enrollments.
  3. Manage your human resources. The platform includes functionalities for workforce management such as recruiting, engaging, retaining, and promoting your employees.
  4. Real-time analytics. ADP Workforce Now displays analytics in real-time and you can create customized spreadsheets, graphs, charts, and reports. You get analytics to help you make informed decisions, and see how your company compares against benchmark data.

6. Xero

Xero dashboard example

Founded in New Zealand in 2006, Xero is a multi-awarded, cloud-based accounting software used by companies worldwide. Designed for small and medium-sized businesses, it comes with enterprise-grade functionalities that handle invoicing, inventory management, bank reconciliation, and expense management for multiple currencies. Aside from that, the platform is also known for its advanced payroll features that allow users to sync their employee productivity data, automate payroll computations, as well as prepare income tax returns.

The only downside to this platform is that while it is made available in over 180 countries, its payroll feature is available only for the U.S. and Australian markets, and comes as part of the more full-featured plans. For Australian clients, Xero offers a built-in payroll processing system that include timesheets, leave management, compliance management, and self-service portals. Meanwhile, for US clients, Xero is integrated with Gusto to provide you with payroll functionalities.

Lowest price: Prices vary per region/country but in the United States, subscription rates start at $9/month,

What is unique about Xero?

  1. Payroll performer. Currently, Xero processes and runs payrolls, and automatically adjusts taxes for more than 20 U.S. states. In one of the tabs in your Accounts menu, you can find and alter checks, bank accounts, and expense claims, and create records for your payroll needs.
  2. Financial overview. Through its reporting feature you can get a summary of the effects of all your financial activities by simply filling the filters you’d like to see included. You can generate basic reports or advanced ones based on your parameters.
  3. Robust record keeper. The platform enable you to create and keep detailed records to use automatically in your transactions. All of these records are robust, and contain details such as tax status, purchase costs, committed quotes, and relevant descriptions.
  4. Secured platform. Xero utilizes multiple-approvals and two-factor authentication to minimize financial fraud. For every transaction, there is a detailed list of performed actions, including dates, users, and manual notes.

7. Wave

Wave dashboard example

Wave is an enterprise-grade accounting software that brings together features for accounting, invoicing, and receipt scanning in one compact package. It also offers a payroll management module that is equipped with automatic payroll documentation, benefit calculations, and direct deposit management. To top it all off, Wave is a free software, making it one of the most ideal solutions for small business and self-employed professionals.

Aside from its comprehensive set of functionalities, Wave is also built for usability. It comes with a very navigable dashboard where everything you need is easily accessible. With this at your disposal, you can streamline accounting processes and eliminate the intricacies of monitoring expenses, chasing payments, and managing employees and taxes. The system even helps users create and send out professional looking invoicing, estimates, and receipts in a matter of moments.

Lowest price: Wave is completely free. However, for credit card processing and payroll services in select countries, they have a pay‑as‑you‑go payment scheme for enterprise pricing purposes.

What is unique about Wave?

  1. Invoice creator. With Wave, creating professional looking invoices, estimates, and receipts is a smooth process. You can monitor the status of all your invoices as well as accept payments via credit cards.
  2. Automatic billing and invoicing. The solution can automatically manage recurring bills and invoices, and send notifications to remind you of paid and unpaid items.
  3. Simplifies expense tracking. Wave streamlines expense tracking through tools that speed up the process without compromising accuracy.
  4. Zero-cost solution. Aside from being a free platform, there are no hidden charges and undeclared fees, making it a perfect accounting and invoicing tool for startups and freelancing professionals.

8. Dayforce HCM

Dayforce HCM dashboard example

Dayforce HCM is a cloud-based platform for workforce management, payroll and tax, analytics, benefits, document management, talent management, and HR management. With this unified and fully-integrated platform, you get access to real-time data across all areas of human capital management, manage compliance better, as well as improve HR recordkeeping.

Another great thing about Dayforce HCM is that it offers multi-currency and multi-language support for companies with employees residing abroad. The platform is also built to be compatible with all popular browsers so that you can access it using both desktop and mobile devices even when you’re out of the office.

Lowest price: Dayforce HCM is only available by quote. Be sure to get in touch with the vendor to learn more.

What is unique about Dayforce HCM?

  1. Pay information access. The platform lets employees view their pay information such as pay breakdown, pay history, and statement of earnings via web or mobile access.
  2. Rules engine. The single unified application is driven by a rules engine to provide accuracy, agility and visibility for your payroll processing, time and attendance, benefits and other aspects of workforce management.
  3. Reports with embedded analytics. Managers can get access to real-time reports that have embedded analytics, and get important data across applications and departments.
  4. Designed for mobile. The platform’s responsive design is meant for tablets so that managers can review, edit, and approve their employees’ timecards even outside the office.

9. Zenefits

Zenefits dashboard example

Zenefits is an online platform designed to help small and medium businesses handle HR administration including complex payroll management processes. It carries features such as business intelligence, employee directory, insurance benefits, payroll sync, customer support, hiring and onboarding, ACA compliance, mobile optimization, and many others.

This software unifies all of your company’s HR functions into an easy-to-use online dashboard, giving you greater control, allowing your employees greater access, and providing your business greater confidence in its compliance. You can automatically stay up to date on earnings, deductions, and taxes since the system pushes any changes to HR, benefits, hours, and time-off straight into payroll, greatly simplifying the task.

Lowest price: Zenefits has a Standard plan that costs $5/employee per month plus a base fee of $40/month. Add ons such as the Payroll app cost an additional $6/employee per month.

What is unique about Zenefits?

  1. Connected payroll. The payroll feature connects with everything else you manage in Zenefits, automatically updating itself whenever changes or new entries are made. This ensures that your hourly employees are paid accurately and on time.
  2. Works with existing payroll. Even if you have another payroll provider, you can easily set up Zenefits to share your HR and benefits data with your existing solution. The Zenefits platform supports popular payroll providers such as OnPay, Gusto, Intuit, and Paychex.
  3. Compliant solution. Zenefits manages all aspects of employee insurance online, giving you the option to keep your existing plans or choose from an extensive selection of new benefits available in the system. You will be able to report on employee benefit eligibility and coverage status, as well as quickly e-file taxes with the IRS.
  4. Highly scalable interface. This platform is equipped with open API capabilities, allowing it to seamlessly integrate with a wide variety of third-party platforms. With this, you can extend Zenefits’ features or simply combine it with your existing software ecosystem.

10. Namely

Namely dashboard example

Namely is a comprehensive human resources suite that combines functionalities for payroll, benefits, and talent management. As the HR software of choice for some 400 companies worldwide, this cloud-based platform allows you to manage compliance and streamline processes such as calculating paychecks that accurately shows deductions for taxes and benefits contributions.

In addition to the abovementioned, Namely also has functionalities for employee performance review, time off tracking, goals, team planning, reporting, and more. It is one of the most highly configurable solutions that you can scale to match your business requirements. Moreover, Namely utilizes a permissions engine to enable layered access levels to specific information, reports, views, and functions for better control over your data.

Lowest price: Namely is only available by quote. Get in touch with the vendor for more information.

What is unique about Namely?

  1. Full service payroll. Namely automatically keeps all HR data and payroll in sync, updates benefits deductions, simplifies filing of payroll taxes, handles W-2s and 1099s as well as other yearend reporting, and stays compliant with tax laws, among others.
  2. All-in-one modern HR platform. Namely brings with it a full set of features of a modern HR solution including employee database, social news feeds, mobile apps, custom profiles, analytics, organizational charts, roles and permissions, calendar, auditing, and workflow automation.
  3. Robust time management. With Namely, you can track employee time, import hours to payroll, clock in and manage time via mobile, create and manage employee schedule in real-time, make mass changes to schedules, view and manage entire hourly workforce from the dashboard, and get detailed reports on time-related matters.
  4. Highly configurable solution. You have total control on how you want the platform to look and perform. You get drag and drop capabilities, backend shortcuts to commonly used functions, and levels of access and permissions that you can set.

11. Intuit QuickBooks Payroll

Intuit QuickBooks Payroll dashboard example

Intuit QuickBooks Payroll is from a company that develops and sells financial, accounting and tax preparation software as well as related services for small businesses, accountants, and individuals. The platform is built as a worry-free solution for payroll management, allowing accountants and business owners to make payrolls efficiently and accurately, automating tax calculations, and even generating unlimited paychecks.

Aside from providing users with all the essential tools for payroll preparation, it also has the ability to integrate with QuickBooks for robust accounting and improving the cash flow of your business. With this, you can ensure that you are compensating your workers accurately. However, Intuit QuickBooks Payroll does not save your payroll data, so you’ll have to input the billable hours, regular rates, and other information each pay period.

Lowest price: Intuit QuickBooks Payroll offers a self-service plan with a base rate of $35/month and a fee of $4/employee per month.

What is unique about Intuit QuickBooks Payroll?

  1. Free paycheck calculator. The free paycheck calculator takes the guesswork out of payroll taxes and makes it easy to calculate paychecks for both your hourly and salary employees.
  2. Easy payroll management. Intuit’s Payroll software let’s pay your employees quickly and easily. It calculates payroll taxes automatically and can create unlimited paychecks instantly.
  3. Create paychecks immediately. With your online payroll account, Intuit can automatically create paychecks as soon as you enter hours or approve salaries, and print paychecks immediately on your own printer.
  4. World-class support. Intuit is known for its quality and dependable customer support. You can call for free support from live experts, get step-by-step help with set up, and chat online with a payroll specialist.

12. Keka HR

Keka HR dashboard example

Keka HR tags itself as an “employee experience platform” that takes care of HR, payroll, and talent management for employee-centric companies. Trusted by hundreds of customers including global brands like Honda and Nokia, the solution automates basic and tedious HR and payroll tasks, enabling HR teams to work better, faster, and more accurately.

With Keka HR, enterprises and organizations can process payroll, manage their workforce, and get top talent through a blend of traditional and innovative features. These include automated payroll capabilities that can support small to large workforce; configurable payroll processes to fit various businesses while staying 100% compliant; and modern applicant tracking system to enable HR staff to find the most qualified people.

Lowest price: The Foundation plan goes for around $46 (converted from Indian rupee) per month which covers 50 employees, and $0.47/month per additional employee.

What is unique about Keka HR?

  1. Scalable payroll capability. The platform provides feature-rich payroll capability to help you run your payroll, whether you have 20 employees or 20,000.
  2. Modern applicant tracking system. Keka’s hiring platform makes hiring a collaborative effort from sourcing, screening to releasing an offer, ensuring that you get the most suitable candidate.
  3. Employee development. Keka helps you develop your employees with continuous feedback, 360-degree reviews, goal management, and more, making it easy to identify employee potential.
  4. Employee-centered. While most HR systems are geared towards making life simple for the administration, Keka HR is designed to deliver seamless user-experience simplifying complicated workflows that take up much of employees’ time, effort, and expertise.

13. Kronos Workforce Ready

Kronos Workforce Ready dashboard example

Kronos Workforce Ready is a cloud HR management solution developed by Kronos, Inc., a U.S.-based multi-national workforce management software and services company founded in 1977. The company holds the distinction of having one of the longest records of growth and profitability as a public company in software industry history, second only to Microsoft.

Kronos Workforce Ready features full human capital management capabilities, ranging from time and attendance, payroll, scheduling, to employee engagement, applicant tracking, and talent acquisition, all from a single solution. The platform uses a single employee record that is shared across all its tools, allowing users to easily pull out reports from the database and implement workflows across the organization. The solution’s capability to update data in real time lets HR managers make quick but informed decisions using the latest and accurate information.

Lowest price: Pricing is quote-based, so get in touch with the Kronos Workforce Ready representatives for more information.

What is unique about Kronos Workforce Ready?

  1. HR processes automation. Kronos Workforce Ready automates just about every HR process, resulting in more opportunities to engage workers and boost employee productivity.
  2. Full HR and HCM platform. The software’s enterprise-class features combine workforce management and human capital management capabilities to aid in HR and HCM undertakings, enabling companies to fully manage its workforce from end-to-end.
  3. Self-service features. The platform’s self-service features benefit both workers and managers, reducing the need for constant supervision and allowing staff to update information without HR managers’ involvement.
  4. Granular reporting. Users can generate reports that include feedback concerning specific human resource areas. These insights and analytics can be used to identify areas of strength and weaknesses.

14. Justworks

Justworks dashboard example

Justworks is a solution designed to simplify HR processes and ease the workload on managers and HR officers by getting rid of back-end complexities. It offers payroll automation for employee benefits, salaries, leaves and anything workforce-related as well as HR tools to manage time off, keep track of employee info, and safely store all of your documents.

Justworks can also handle payroll and payments for your business, allowing you to promptly pay all your full-time and part-time employees, contractors, and vendors via direct deposit. It can also take care of payroll documents and filings, like W-2s and 1099s. You can even easily undertake one-off payments such as expense reimbursements, commissions, and bonuses to one person or whole departments.

Lowest price: Basic plan goes for $49/per employee per month if you have 25 to 99 employees. This gets you payments, payroll, compliance, reports, and HR management tools.

What is unique about Justworks?

  1. Payroll automation. Set up your payroll once, and never worry about it again. All your salaried employees whether full-time or part-time will get paid properly every time.
  2. Pay vendors and contractors. Justworks facilitates payment of all your US-based contractors and vendors from one place. You simply invite them to set up an account to enable you to immediately send your payment and Justworks will handle all tax preparations.
  3. Manage company policies. You can create and customize your company policies regarding vacations and leaves – time off requests, holiday calendars, sick leaves and many more – which ca be managed through a single interface.
  4. Employee dashboard. Each of your employees gets their own unique dashboard where they can view their complete profile, check their performance, enroll in benefits programs, see their payment details, and know the status of the request for leaves.

15. Paybooks

Paybooks dashboard example

Touted as an all-in-one HR system, Paybooks allows users to not only manage the entire employee lifecycle but also to simplify the payroll management process. It is equipped with powerful features that include employee onboarding, attendance management, payroll processing, and tax calculation. Moreover, it comes with a handy self-service application so employees can check the status of their pay.

In addition, this platform integrates with a wide variety of popular business systems such as Zoho, QuickBooks, Oracle, and Securax. With this feature, you can easily extend the features of the platform or use your existing software solutions alongside it effortlessly. The downside to Paybooks, however, is that it only caters to India-based enterprises and organizations.

Lowest price: Paybooks has a base fee that starts at $11/month (converted from Indian Rupee) plus a rate of 0.73/employee/month (converted from Indian Rupee).

What is unique about Paybooks?

  1. Biometric attendance support. One of the most time-consuming aspects of payroll management is data input. Luckily, Paybooks has biometric attendance support so that you can automatically capture the billable hours of your employees and import the data straight to your payroll system.
  2. Built-in compliance management. Paybooks further simplifies the payroll process with its built-in compliance management tools. With this, you can easily calculate professional taxes, income taxes, ESI, and provident funds according to the latest regulations.
  3. Employee lifecycle management. This platform goes beyond payroll management. From employee onboarding to retirement, Paybooks provides users with the tools they need to handle the employee lifecycle. With this, you don’t have to rely on multiple platforms to accomplish HR tasks.
  4. Self-service application. Transparency is important in an organization, especially when it comes to money matters. This is why Paybooks comes with a self-service app where employees can access their pay slips, apply for leaves and expense claims, as well as submit tax declarations.

16. SurePayroll

SurePayroll dashboard example

SurePayroll is a comprehensive payroll management system designed for freelancers and small businesses. With it, you can automate the process of salary computation and tax preparation, giving you more time to focus more on running your business. It even comes with record keeping functionalities so that it is easier for you to document your finances.

What’s more is SurePayroll comes with time clock integration that lets you instantly calculate the billable hours of your employees and an accounting integration that simplifies cash flow management. In addition to these, the platform provides users with an intuitive self-service system where your employees can review any information related to their payroll such as their leaves, benefits, and taxes.

Lowest price: SurePayroll’s subscription plans are only available on a by-quote basis. Kindly get in touch with the vendor for more information.

What is unique about SurePayroll?

  1. Personalized feature set. Among the biggest perks of using SurePayroll is its custom subscription plans. The vendor will provide you with feature sets that are tailored to your operational needs so that you won’t have to pay for functionalities that you might not even use.
  2. Easily accessible platform. SurePayroll is also built for companies with employees who are always on-the-go. With it, all you’ll have to do is log on to any internet-enabled device and you can get access to your payroll information. You can even utilize their native mobile application so you can check out your data using your phone.
  3. Regularly updated processing systems. Staying compliant with government regulations can be tricky. To help you keep up with the changes, SurePayroll regularly updates their forms and processes so that you don’t have to go out of your way to do it on your own.
  4. Tax filing accuracy guarantee. SurePayroll provides its customers with fast yet accurate tax calculations. However, in case of any untoward slip-ups or errors in filing, they guarantee to resolve the problem on your behalf as well as pay the corresponding penalties.

17. Comprehensive Payroll Company

Comprehensive Payroll Company dashboard example

Comprehensive Payroll Company provides a compact suite of modern and custom workforce management solutions. It is a modular solution which allows customers to mix and match feature sets based on their business requirements. The software also boasts of paperless management and secure data processing, as well as the variety of integrated modules that cover different end-to-end employee payroll and HCM needs.

CPC is entirely cloud-hosted and equipped to provide fully scalable and digital workforce administration, reducing burden on your IT or HR team. The software is able to handle all aspects of HCM from an integrated dashboard and database, and have your data stored in cloud which can be readily accessed from your mobile device.

Lowest price: Pricing is quote-based depending on the modules that you use.

What is unique about Comprehensive Payroll Company?

  1. Hands-free payroll. The Payroll module provides features such as Single Log-on, Employee Self-Service, WOTC Tax Credit Processing, Direct Deposits & Count Order Garnishments, Labor reports, and more. All your employee information is stored on a single secured cloud location.
  2. Tax credit management. CPC helps employers who hire individuals from eligible target groups with significant barriers to employment receive a tax credit under Work Opportunity Tax Credit feature.
  3. Full control over time and costs. The Time & Labor module enhances employee productivity and offers information-rich dashboards, reports, and decision support tools to avoid expensive payroll mistakes. Employees can view their accrual balances, schedules, and time sheets, as well as request time-offs without going through complex approval process.
  4. Modular platform. You can mix, match and combine modules that your business requires. There are modules for Payroll, Time and Labor Management, Onboarding and Recruiting, Work Opportunity Tax Credit, Human Resources, and Compliance and Background Checks.

18. Microkeeper

Microkeeper dashboard example

Microkeeper is a cloud-based payroll software purpose-built for companies looking to graduate from manual computations. Its core functionalities include timesheet management, payroll automation, and online payslip generation. It even comes with a roster management tool that lets you consolidate payroll data from multiple locations. Lastly, it can seamlessly integrate with various third-party systems such as Xero and SuperChoice for a more streamlined operations.

Lowest price: Microkeeper is available for free if you only have 1 employee. However, for small businesses with 2 to 7 staff members, you can get this platform for only $24.50 AUD +GST.

What is unique about Microkeeper?

  1. Best-in-class rostering system. Microkeeper lets you create multiple rosters for different store locations or office departments. This feature may come in handy for businesses that are rapidly expanding or medium-sized businesses with multiple brick-and-mortar stores.
  2. Multiple time clocking options. Whether you work in an office, at home, or on the field, Microkeeper will allow you to track billable hours with ease. It provides you with the option to use fingerprint scanners, NFC tags, GPS via smartphone, or online time tracking. With this, you can easily pick which time tracking tool will work best for your operations.
  3. Comprehensive payroll management. It offers a streamlined and secure system where you can automatically convert timesheet data into payroll. It can even be programmed to send online payslips as soon as the computations are complete.
  4. Employee console. Each employee is assigned an individual account where they can check their timesheets, payment summaries, and leave applications for better transparency in the workplace.

19. Kevit Payroll

Kevit Payroll dashboard example

Kevit Payroll is an enterprise-grade payroll management system that is built for companies of all sizes. Equipped with essential features like attendance monitoring and pay computation, this platform also offers advanced functionalities like arrears calculation, data auto-fill and loan management. It also gives users the option to generate PF, ESIS, PT, or income tax management reports.

Lowest price: Kevit Payroll offers quote-based subscription packages. To learn more about their rates, get in touch with the vendor.

What is unique about Kevit Payroll?

  1. End-to-end salary processing. Like most of the solutions on our list, Kevit Payroll can provide salary processing starting from attendance management to tax calculations. What makes it stand out from other apps is that it can also compute statutory deductions and contributions, manage loans, as well as perform arrears calculations.
  2. User-friendly dashboard. Kevit Payroll also provides users with a dashboard where they can get a 360-degree view of their payroll management operations. This displays data on employee performance, planned leaves, absences, and billable hours. Moreover, it comes with trends analysis on payroll trends so it is easier for you to spot anomalies later on.
  3. Short learning curve. This platform is created for usability, making it great for small startups with no in-house accounting teams or tech professionals. It can be customized to work with your processes and scale up or down depending on your requirements.
  4. Solid payroll data documentation. Lastly, Kevit Payroll gives you the ability to track and maintain your salary computation and transfer information. This is especially useful in auditing and information validation.

20. SumoPayroll

SumoPayroll dashboard example

SumoPayroll is a cloud-based payroll and human resource management tool for businesses of different sizes. It offers time management functionalities, employee self-service, payroll computations, expense tracking, leave management, and employee management. The platform also comes in handy for mobile teams as it comes native iOS and Android applications that let you access your payroll and HR information from anywhere.

Lowest price: SumoPayroll has a free plan that can accommodate up to 10 employees. Meanwhile, their lowest paid plan is available at $19/month (converted from Indian Rupee). This can accommodate up to 25 employees.

What is unique about SumoPayroll?

  1. Support for different payroll models. SumoPayroll can automate computations based on standard payroll models that are built according to existing laws and common company policies. This makes it a good option for new businesses with no prior payroll process. However, if you already have an existing system or have specific processes you want to accommodate, it also allows you to create custom computation options.
  2. Centralized data hub. The platform serves as a unified hub where you can consolidate and access all employee information. What makes this especially useful is that, as SumoPayroll is both an HR and payroll processing system, this database will not only include payroll data but also employee schedules, performance data, and more.
  3. Employee self-service. Another thing that makes SumoPayroll stand out from its competitors is that it offers an employee self-service portal. This acts as a digital avenue through which they can access their payroll data and employment information via any internet-enabled device.
  4. Robust HR functionalities. SumoPayroll is not limited to payroll software. It also comes with human resource management tools that help you handle employee requests for leaves and loans.

What Should You Look for in a Payroll Software?

As an entrepreneur, you know that you won’t always save more money by opting for the cheapest product. Moreover, the best software is not always the one with the most functionalities.

If you want to get the most bang for your buck when it comes to payroll software, it is best that you choose the platform that can handle your unique processes and scale up to the changing needs of your growing business. With lots of options available on the market, this task can be overwhelming but the good news here is you can make this task easier by simply understanding what you should look for in a payroll software. Here, we have listed down some of the most essential payroll management features to help you out:

  • Geography-specific tax management
  • Automated payroll computation
  • Time and attendance tracking
  • Direct deposit capability or electronic fund transfer
  • Integrations

To sum it up, finding the right payroll software for your small business does not have to be complicated. All you have to do is have a good grasp of what your company needs for payroll processing and have the patience to dissect the offerings of your prospective solutions.

If you are still not sure about which platform to pick, we highly recommend that you check out Gusto as it is one of the most comprehensive payroll platforms on the market. With it, you not only get access to fully compliant payroll automation and tax calculation tools, you also get core HR functionalities. You can even sign up for Gusto free trial here if you would like to test out how it works.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. No stranger to small business hiccups and drama, having been involved in a few internet startups. Prior to his for-profit ventures, he has had managed corporate communications for a Kansas City-based Children International unit.

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