What is the Best Payroll Software for Small Business?

Xero: Top Payroll Tool

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The purpose of payroll software is to simplify and automate the process of paying a company’s employees. The payroll process includes tasks such as computing deductions and employee benefits, producing pay slips, calculating and filing employment taxes, complying with regulatory requirements, processing or depositing payment directly to employee’s bank account, voiding payments if need be, producing reports, and even printing checks.

The payroll process can be outsourced to payroll service providers or done in-house by a dedicated IT or HR department. It can be deployed on-premise on local machines or availed of as an SaaS which is usually a cloud based subscription model. Payroll software may come as a standalone platform or as part of a comprehensive ERP, accounting, or HR package. Whatever its deployment or type, it normally is capable of integrating with other systems like accounting or HR to facilitate the payroll process.

Payroll software is used to speed up the payroll process (reducing cycle times) and to ensure accuracy (eliminating computation errors). It is quite important that the payroll process is done right. Here’s why. For fiscal year 2015 alone, the IRS penalized businesses to the tune of $4.27 billion for mistakes made with their employment taxes. Furthermore, a survey among small business owners revealed that majority of them spends more than 41 hours a year on tax preparation, and between one to five hours doing payroll every month. With payroll software some users reported completing their payroll in minutes while avoiding common mistakes associated with manual computation.

Many experts and business advisers recommend that you get payroll software while your business is just starting out, even if you just have one employee. As you can see in the graphics below, a new small business that starts with payroll software which handles all the basics get to prepare for the future, when the time comes that the company expands, hires more employees, and managing its workforce becomes more complex.

Credits: wagepoint.com

You may ask – What is the best payroll software for small business? The good news is that payroll software nowadays can be acquired or subscribed to with SaaS and cloud hosted options without breaking the bank. Some are even offered for free which can handle basic payroll functions. In this article, we’ll go over the best payroll software for small business. You’ll get an overview of the features and benefits of leading payroll products available out there that cater to startups and small businesses. This way you can determine the best ones that match your requirements, making it easy for you to decide on your final pick and answer our first question: what is the best payroll software for small business? Payroll system is a vital component of your business, more so if yours is just starting out. Our best payroll software for small business is intended to point you in the right direction and provide you with the right choices.

The summary reviews of each of the solutions in this article on best payroll software for small business have links to our FinancesOnline review write-ups if you want to get more details. As we always to potential product users, try first before you buy so you’ll know what you’ll be paying for. It is important that you get to know not only the price but also understand vital features and functions. Vendors usually offer free product trials and demos, and it is advisable that you check them put. In no particular order, here’s our best payroll software for small business.

  1. Xero
  2. Gusto
  3. Sage Intacct
  4. Intuit Payroll
  5. ADP Workforce Now
  6. Zoho Books
  7. Kronos Workforce Ready
  8. Paychex
  9. Paycom
  10. Comprehensive Payroll Company
  11. Dayforce HCM
  12. Wave
  13. Zenefits
  14. Namely
  15. Justworks
  16. Keka HR
  17. On-Time Web
  18. PayrollHero
  19. Patriot Payroll
  20. Payroll Mate

1. Xero

Xero won our Expert’s Choice Award for 2017

Xero is a cloud based accounting software founded in New Zealand in 2006. It has grown since then to become a multi-awarded product that is used in over 180 countries worldwide. The company has offices in the US, Australia, UK, Singapore, Hong Kong, Philippines and Malaysia. Xero’s accounting platform is designed for small and medium sized businesses with functionalities to handle invoicing, inventory, bank connections and reconciliation, expense management, bills payment, and project tracking. Xero is one of the leading accounting solutions today and counts nearly half a million businesses and sole accountants using its enterprise-grade features that support financial reporting, online payment, multi-currency, business performance dashboard, sales tax calculation, mobile apps, and more. For its wide market acceptance it won our Expert’s Choice Award for 2017. Its payroll feature is available only for the U.S. and Australian markets, and comes as part of the more full-featured plans. You can sign up for Xero free trial here.

Lowest price: Prices vary per region/country but in the U.S. it starts at $9/month,

What is unique about Xero?

  1. Payroll performer. Currently, Xero processes and runs payrolls, and automatically adjusts taxes for more than 20 U.S. states. In one of the tabs in your Accounts menu, you can find and alter checks, bank accounts, and expense claims, and create records for your payroll needs.
  2. Secured platform. Xero utilizes multiple-approvals and two-factor authentication to minimize financial fraud. For every transaction, there is a detailed list of performed actions, including dates, users, and manual notes.
  3. Financial overview. Through its reporting feature you can get a summary of the effects of all your financial activities by simply filling the filters you’d like to see included. You can generate basic reports or advanced ones based on your parameters.
  4. Robust record keeper. The platform enable you to create and keep detailed records to use automatically in your transactions. All of these records are robust, and contain details such as tax status, purchase costs, committed quotes, and relevant descriptions.

2. Gusto

Gusto won our Supreme Software Award for 2017.

Gusto is a cloud-hosted platform that brings together payroll, benefits administration, HR and compliance functionalities in a single, simplified package. It is targeted for small businesses looking to manage their workforce’s core HR needs. The app counts more than 40,000 companies and business users in the U.S. taking advantage of its solid set of payroll features, well-designed user interface, and automation capabilities. For this, we granted Gusto our Supreme Software Award for 2017. It is able to streamline and automate the calculation, payment, and submission of a company’s local, state and federal payroll taxes, ensuring comply with year-end forms and taxation to avoid critical errors. It is built as a modern HR solution to help you manage your team without emails and spreadsheets, and facilitate payroll that is compliant and keeps all of your employee data in sync. You can sign up for Gusto free trial here.

Lowest price: The Core Plan (one of three full service payroll plans offered) goes for a base price of $39/month, plus $6/month per person.

What is unique about Gusto? 

  1. Error-proof payroll management. Gusto eliminates critical human errors since you don’t have to enter data in several different apps and websites, but simply use one system to calculate deductions.
  2. It is fully compliant with standards. The platform is designed to meet HIPAA, ACA, and ERISA standard; hence, the system can check data automatically, prepare compliance reviews of your benefits, send automated notices, and guarantee employee privacy.
  3. It simplifies benefits administration. Gusto can streamline and handle employment tax reporting, payments, workers’ comp insurance, new hire reports and detailed budget plans. It also allows you to easily set up and manage 401(k) plans for employee’s retirement needs.
  4. No long term contract. You don’t need to be tied-in to a long-term contract and are free to suspend your account at any time. A one month free trial is offered which starts after you run your first payroll.

 3. Sage Intacct

Sage Intacct is an accounting software that came about from the merger this year when the UK-based Sage Group, the third largest provider of ERP solutions (next to Oracle and SAP), bought Intacct for $850 million. Intacct is a 19-year old software accounting company, and its union with Sage brings expertise, experience, and world-class quality into the Sage Intacct product. What you get with the product is a comprehensive system for accounting, cash management, purchasing, vendor management, financial consolidation, revenue recognition, subscription billing, contract management, project accounting, fund accounting, inventory management, and financial reporting applications, all delivered through the cloud. Used by both startups large businesses, Sage Intacct is designed for flexibility and accuracy to improve company performance and productivity.

Lowest price: Pricing for smaller companies begins at $400/month. Take note that this is an ERP and the only cloud platform designed for every stage of customer business growth.

What is unique about Sage Intacct?

  1. Human resource accounting. The platform has an HR module that covers payroll, benefits administration, and time tracking to help your HR team manage the tasks of payroll, commissions, and insurance for the whole enterprise. Sage Intacct uses a single, connected payroll system across distributed locations to provide accounting a view into payroll performance and activities.
  2. Highly-regarded solution. Sage Intacct is recognized by the American Institute of Certified Public Accountants (AICPA) as a top provider of financial-related applications to CPAs. The software is also recipient of numerous industry awards.
  3. Wide range of core accounting capabilities. General ledger makes data entry smoother and less time consuming and more accurate. It can help lower revenue leaks and increase control over basic costs and margins which can be used to come up with more precise projections.
  4. Built-in and customizable reports. The software comes with built-in report templates that can be used to create configurable reports for analyzing performance, tracking sales, and other reporting requirements.

4. Intuit Payroll

Intuit Payroll is from a company that develops and sells financial, accounting and tax preparation software as well as related services for small businesses, accountants and individuals. Intuit Payroll is used by over a million businesses and is one of the many popular products from Intuit; others include the tax preparation software Turbo Tax and the accounting software QuickBooks. The platform is built as a worry-free solution for payroll management, allowing accountants and business owners to make payrolls efficiently and accurately, automating tax calculations, and even generating unlimited paychecks. Of course, it integrates with QuickBooks for robust accounting and improving the cash flow of your business by ensuring that you compensate your workers accurately. Intuit Payroll’s functionalities go beyond payroll as it also bring tools for employee management, helping you hire top talent and keep up with existing labor and hiring laws.

Lowest price: The Basic plan (one of three plans for payroll only option) cost $20/month, while the enhanced Payroll+Quickbooks (with four plans) starts at $27/month.

What is unique about Intuit Payroll?

  1. Easy payroll management. Intuit’s Payroll software let’s pay your employees quickly and easily. It calculates payroll taxes automatically and can create unlimited paychecks instantly.
  2. Free paycheck calculator. The free paycheck calculator takes the guesswork out of payroll taxes and makes it easy to calculate paychecks for both your hourly and salary employees.
  3. Word-class support. Intuit is know for its quality and dependable customer support. You can call for free support from live experts, get step-by-step help with set up, and chat online with a payroll specialist.
  4. Create paychecks immediately. With your online payroll account, Intuit can automatically create paychecks as soon as you enter hours or approve salaries, and print paychecks immediately on your own printer.

5. ADP Workforce Now

ADP Workforce Now is a web-based HR application from American firm Automatic Data Processing, a provider of HR management software and services. ADP has a long history, starting out in 1949 as Automatic Payrolls, Inc., a manual payroll processing business. It has grown big through the decades, with reported revenues of $12 billion in 2016 and a worldwide workforce of 56,000 in 2017. ADP Workforce Now is intended for small to midsize businesses, helping them automate all important HR processes from a single dashboard such as managing employee payroll, time and attendance, benefits, and holidays as well as easily generating insightful reports. ADP Workforce Now comes with a benefit plan creation wizard which can be configured according to the policies and processes of your company.

Lowest price: Subscription prices are quote-based but you can avail of plans for Small Business (1 – 49 employees), Mid-sized (50 – 999), Large (1,000+), or Multinational (of any size).

What is unique about ADP Workforce Now?

  1. Robust benefits administration features. The platform handles benefits management, ensuring compliance with annual reporting requirements for IRS forms 1094 and 1095. A dashboard is available for reporting purposes such as status and confirmation reports and information on premiums, deductions, beneficiaries, covered dependents, coverage levels, and enrollments.
  2. Transparent workforce management. The app is fully transparent and provides visibility from a single dashboard to help you manage payroll, benefits, bonuses, commissions, time and attendance, employee health statistics, and talent management.
  3. Real-time analytics. ADP Workforce Now displays analytics in real-time and you can create customized spreadsheets, graphs, charts, and reports. You get analytics to help you make informed decisions, and see how your company compares against benchmark data.
  4. Manage your human resources. The platform includes functionalities for workforce management such as recruiting, engaging, retaining, and promoting your employees.

6. Zoho Books

Zoho Books is an online accounting solution built for small and mid-sized businesses to help them manage their finances and cash flow. It is the pioneer accounting product of Zoho Corporation, a software developer known for its quality products and top notch support. With the software, you can send professional invoices to customers, receive online payments, control your expenses, eliminate compliance worries, organize all types of transactions, and be on top of your company’s finances using a single platform. Zoho Books facilitates managing finances per projects, allowing you to add tasks, assign members, and follow processes whether at the office or on the go using your mobile device. The solution does away with data entry, letting you import all bank and credit card transactions, and categorize them according to your bank’s rules. This saves time, ensures security, and follows compliance standards. You can sign up for Zoho Books free trial here.

Lowest price: Zoho Books is available in three subscription levels with the Basic Plan priced at $9/organization per month.

What is unique about Zoho Books?

  1. It’s from the Zoho family of solutions. Zoho is one of today’s leading software providers with more than 13 million users of its 25 applications that cover just about every business and productivity tools. Zoho Books integrates with other Zoho Apps, making it an extremely extensible and flexible accounting software.
  2. Connects with Zoho People. You can pair Zoho Books with Zoho People to come up with a complete accounting and HR solution that automates HR processes that work seamlessly with an accounting tool.
  3. It manages and tracks your projects. For any of your projects, you can log in and enter the time you spent completing it, so that Zoho Books would record the expenses incurred for it, and invoice clients about it.
  4. Mobile-ready. Zoho Books is ideal for teams who need to manage finances wherever they are as it comes with dedicated apps for mobile devices.

7. Kronos Workforce Ready

Kronos Workforce Ready is a cloud HR management solution developed by Kronos, Inc., a U.S.-based multi-national workforce management software and services company founded ln 1977. The company holds the distinction of having one of the longest records of growth and profitability as a public company in software industry history, second only to Microsoft. Kronos Workforce Ready features full human capital management capabilities, ranging from time and attendance, payroll, scheduling, to employee engagement, applicant tracking, and talent acquisition, all from a single solution. The platform uses a single employee record that is shared across all its tools, allowing users to easily pull out reports from the database and implement workflows across the organization. The solution’s capability to update data in real time lets HR managers make quick but informed decisions using the latest and accurate information.

Lowest price: Pricing is quote-based but starts out at $6/employee per month.

What is unique about Kronos Workforce Ready?

  1. Full HR and HCM platform. The software’s enterprise-class features combine workforce management and human capital management capabilities to aid in HR and HCM undertakings, enabling companies to fully manage its workforce from end-to-end.
  2. HR processes automation. Kronos Workforce Ready automates just about every HR process, resulting in more opportunities to engage workers and boost employee productivity.
  3. Self-service features. The platform’s self-service features benefit both workers and managers, reducing the need for constant supervision and allowing staff to update information without HR managers’ involvement.
  4. Granular reporting. Users can generate reports that include feedback concerning specific human resource areas. These insights and analytics can be used to identify areas of strength and weaknesses.

8. Paychex

Paychex is a complete and single-source HCM suite that offers payroll, HR and benefits management systems for small, medium as well large businesses. It is a product of a New York based company founded in 1971 which provides payroll, human resource, and benefits outsourcing services. As of 2014, Paychex, Inc. has more than 100 offices serving 580,000 payroll clients. The Paychex platform manages tasks such as payroll and taxes, 401 (k) retirement services, insurance, HR, time and attendance, employee benefits, onboarding, and accounting and finance. The comprehensive HCM system puts people and their needs at its core, while its dedicated Care Act solutions allow taking action on otherwise complex health rules and regulations. The system automates applicant tracking and expense management, making recruiting and expense processes more efficient. Its cloud-based accounting makes tedious tasks simpler while still offering the flexibility larger businesses require for scaling their operations.

Lowest price: Pricing is by quote, but involves a monthly subscription fee based on the number of users with access to the cloud-based system.

What is unique about Paychex?

  1. Solutions for small business. The Paychex product and company are known HR/HCM solution providers for small and medium businesses, offering the latest technologies and services. Payroll information can be accessed via web, email, phone or manually while payroll tax administration services ensure compliance with local, state, and federal tax laws.
  2. Financial platform. The software suite includes accounting and finance solutions that include payment processing services, expense management, Kashoo online accounting integration, online benefits management, and more.
  3. Paychex PEO. The Paychex Professional Employer Organization (PEO) services help your company manage employee relations issues. This is important especially with the uncertainties that come with increasing regulations, employer liability, and benefit costs that put pressure on business owners and HR departments.
  4. Comprehensive knowledge base. Paychex provides an extensive collection of webinars, articles, videos, blue papers and more that cover everything about the platform as well as hiring, HR services and compliance, and online recruiting.

9. Paycom

Paycom is from an American online payroll and HR technology provider founded in 1998 and based in Oklahoma City. It has been recognized by Inc. magazine as one of the fastest-growing private companies in the U.S. based on annual revenue growth. Paycom enables businesses to track all stages of the employee lifecycle and includes features for payroll management, time and labor management, HR management, as well as talent acquisition. With the platform, you can automate your payroll processes with all employee data stored in a single, secure and accessible location. All changes are carried out in real-time across the whole system. On top of that, the vendor provides a dedicated support specialist to each client to promptly resolve their issues.

Lowest price: Pricing is quote-based. The monthly subscription cost will depend on your requirement.

What is unique about Paycom?

  1. Automated payroll processing. Paycom facilitates your tax filings as it debits payroll taxes within the deadline, deposits them before due dates, and manages all other tax filings related to payroll. It also has payroll analytics, expense reimbursement management, compliance with ACA regulations. and reporting requirements related to 1094 and 1095.
  2. Multi-functional solution. You can use Paycom’s various features and capabilities to hire, engage, pay, manage, and track your employees efficiently and effortlessly.
  3. Single database platform. The software uses a single database where all changes made by the employer as well as employees are instantly reflected in the system, eliminating the need to re-enter information.
  4. Personalized service. Paycom offers personalized service to its clients, giving them a single point of contact for all their queries. Dedicated specialists are there to provide support to improve efficiency.

10. Comprehensive Payroll Company

Comprehensive Payroll Company provides a compact suite of modern and custom workforce management solutions developed by a Michigan-based company with over a decade of experience and expertise. CPC utilizes a modular solution to provide unparalleled flexibility which allows customers to mix and match modules and features based on their business requirements. The software boasts of paperless management and secure data processing, as well as the variety of integrated modules that cover different end-to-end employee payroll and HCM needs. CPC is entirely cloud-hosted and equipped to provide fully scalable and digital workforce administration, reducing burden on your IT or HR team. The software is able to handle all aspects of HCM from an integrated dashboard and database, and have your data stored in cloud which can be readily accessed from your mobile device.

Lowest price: Pricing is quote-based depending on the modules that you use.

What is unique about Comprehensive Payroll Company?

  1. Modular platform. You can mix, match and combine modules that your business requires. There are modules for Payroll, Time and Labor Management, Onboarding and Recruiting, Work Opportunity Tax Credit, Human Resources, and Compliance and Background Checks.
  2. Hands-free payroll. The Payroll module provides features such as Single Log-on, Employee Self-Service, WOTC Tax Credit Processing, Direct Deposits & Count Order Garnishments, Labor reports, and more. All your employee information is stored on a single secured cloud location.
  3. Full control over time and costs. The Time & Labor module enhances employee productivity and offers information-rich dashboards, reports, and decision support tools to avoid expensive payroll mistakes. Employees can view their accrual balances, schedules, and time sheets, as well as request time-offs without going through complex approval process.
  4. Tax credit management. CPC helps employers who hire individuals from eligible target groups with significant barriers to employment receive a tax credit under Work Opportunity Tax Credit feature.

11. Dayforce HCM

Dayforce HCM is a cloud-based platform for workforce management, payroll and tax, analytics, benefits, document management, talent management, and HR management. In 2012, Dayforce was acquired by its present owners Ceridian HCM, Inc., a provider of human resources software and services with employees in the USA, Canada, Europe and Mauritius. The integrated platform gives you access to real-time data across all areas of human capital management (HCM), allowing you to process pay, manage benefits enrollment, maintain HR records, manage compliance, and schedule staff. The single employee record is consolidated with all HCM processes, giving you a unified platform that helps you manage core human resources, on-boarding, benefits administration, payroll and more. It is a flexible Web platform compatible with all popular browsers.

Lowest price: Dayforce HCM’s Payroll and Benefits apps are sold as a package at $11.50/employee per month. For Payroll only, the cost is $10/employee per month.

What is unique about Dayforce HCM?

  1. Rules engine. The single unified application is driven by a rules engine to provide accuracy, agility and visibility for your payroll processing, time and attendance, benefits and other aspects of workforce management.
  2. Pay information access. The platform lets employees view their pay information such as pay breakdown, pay history, and statement of earnings via web or mobile access.
  3.  Reports with embedded analytics. Managers can get access to real-time reports that have embedded analytics, and get important data across applications and departments.
  4. Designed for mobile. The platform’s responsive design is meant for tablets so that managers can review, edit, and approve their employees’ timecards even outside the office. 

12. Wave

Wave Apps is from Canadian company Wave Accounting, Inc., best known for offering enterprise class software for free, making them ideal solutions for small business and self-employed professionals including entrepreneurs, freelancers, and consultants. In fact, more than 2 million users from over 200 countries use the company’s free apps. Wave brings together functions to manage payroll, accounting, invoicing, and receipt scanning into one simple and compact package. The system is easy to set up and straightforward to use. It comes with a very navigable dashboard where everything you need is in view with easy access. With the software, accounting and invoicing processes are streamlined, eliminating the intricacies of monitoring expenses, chasing payments, and managing employees and taxes. The system helps users create and send out professional looking invoicing, estimates, and receipts in a matter of moments. Tracking capabilities ensures that you are on top of your processes.

Lowest price: Wave’s software is completely free. For credit card processing and payroll services in select countries, Wave offers affordable and pay‑as‑you‑go payment scheme for enterprise pricing purposes.

What is unique about Wave?

  1. Zero cost solution. Aside from being a free platform, there are no hidden charges and undeclared fees, making it a perfect accounting and invoicing tool for startups and freelancing professionals.
  2. Invoice creator. With Wave, creating professional looking invoices, estimates, and receipts is a smooth process. You can monitor the status of all your invoices as well as accept payments via credit cards.
  3. Simplifies expense tracking. Wave streamlines expense tracking through tolls that speed up the process without compromising accuracy.
  4. Automatic billing and invoicing. The solution can automatically manage recurring bills and invoices, and send notifications to remind you of paid and unpaid items.

13. Zenefits

Zenefits is an online platform designed to help small and medium businesses handle HR administration including complex payroll management processes. The software carry features such as business intelligence, employee directory, insurance benefits, payroll sync, customer support, hiring and onboarding, ACA compliance, mobile optimization, and many others. Zenefits unifies all of your company’s HR functions into an easy-to-use online dashboard, giving you greater control, allowing your employees greater access, and providing your business greater confidence in its compliance. You can automatically stay up to date on earnings, deductions, and taxes since the system pushes any changes to HR, benefits, hours, and time-off straight into payroll, greatly simplifying the task.

Lowest price: The Lite HR plan is free to use. For more essential HR features, you can get the Standard plan for $5/employee per month plus a base fee of $40/month. Add ons such as the Payroll app cost an additional $4/employee per month.

What is unique about Zenefits?

  1. Free option. You can get the Lite HR for free, providing great value for your small business if you’re looking for a basic HR service solution.
  2. Connected payroll. The payroll feature connects with everything else you manage in Zenefits, automatically updating itself whenever changes or new entries are made. This ensures that your hourly employees are paid accurately and on time.
  3. Works with existing payroll. Even if you have another payroll provider, you can easily set up Zenefits to share your HR and benefits data with your existing solution. The Zenefits platform supports popular payroll providers such as OnPay, Gusto, Intuit, and Paychex.
  4. Compliant solution. Zenefits manages all aspects of employee insurance online, giving you the option to keep your existing plans or choose from an extensive selection of new benefits available in the system. You will be able to report on employee benefit eligibility and coverage status, as well as quickly e-file taxes with the IRS.

14. Namely

Namely is a comprehensive human resources suite that combines functionalities for payroll, benefits, and talent management. It has been the HR software of choice for some 400 companies worldwide with a total workforce of around 60,000 employees. Namely is a cloud-based plstform that allows companies to manage compliance and streamline HR processes such as calculating paychecks that accurately shows deductions for taxes and benefits contributions. Likewise it has functionalities for employee performance review, time off tracking, goals, team planning, reporting, and more. It is one of the most highly configurable solutions that you can scale to match your business requirements. Namely utilizes a permissions engine to enable layered access levels to specific information, reports, views, and functions.

Lowest price: Begins at $12/employee per month. This excludes other costs like implementation fee and additional modules.

What is unique about Namely?

  1. All-in-one modern HR platform. Namely brings with it a full set of features of a modern HR solution including employee database, social news feeds, mobile apps, custom profiles, analytics, organizational charts, roles and permissions, calendar, auditing, and workflow automation.
  2. Full service payroll. Namely automatically keeps all HR data and payroll in sync, updates benefits deductions, simplifies filing of payroll taxes, handles W-2s and 1099s as well as other yearend reporting, and stays compliant with tax laws, among others.
  3. Highly configurable solution. You have total control on how you want the platform to look and perform. You get drag and drop capabilities, backend shortcuts to commonly used functions, and levels of access and permissions that you can set.
  4. Robust time management. With Namely, you can track employee time, import hours to payroll, clock in and manage time via mobile, create and manage employee schedule in real-time, make mass changes to schedules, view and manage entire hourly workforce from the dashboard, and get detailed reports on time-related matters. 

15. Justworks

Justworks is a solution designed to simplify HR processes and ease the workload on managers and HR officers by getting rid of back-end complexities. It offers payroll automation for employee benefits, salaries, leaves and anything workforce-related as well as HR tools to manage time off, keep track of employee info, and safely store all of your documents. Justworks manages payroll and payments for your business, allowing you to promptly pay all your full-time and part-time employees, contractors, and vendors via direct deposit. It can also take care of payroll documents and filings, like W-2s and 1099s. You can even easily undertake one-off payments such as expense reimbursements, commissions, and bonuses to one person or whole departments.

Lowest price: Basic plan goes for $39/per employee per month if you have 25 to 99 employees. This gets you payments, payroll, compliance, reports, and HR management tools.

What is unique about Justworks?

  1. Payroll automation. Set up your payroll once, and never worry about it again. All your salaried employees whether full-time or part-time will get paid properly every time.
  2. Employee dashboard. Each of your employees gets their own unique dashboard where they can view their complete profile, check their performance, enroll in benefits programs, see their payment details, and know the status of request for leaves.
  3. Manage company policies. You can create and customize your company policies regarding vacations and leaves – time off requests, holiday calendars, sick leaves and many more – which ca be managed through a single interface.
  4. Pay vendors and contractors. Justworks facilitates payment of all your US-based contractors and vendors from one place. You simply invite them to set up an account to enable you to immediately send your payment and Justworks will handle all tax preparations.

16. Keka HR

Keka HR tags itself as an “employee experience platform” that takes care of HR, payroll, and talent management for employee centric companies. Keka is from an Indian company and was launched only in May 2016. But in only less than a year it has already 400 customers including global brands Honda and Nokia. The solution automates basic and tedious HR and payroll tasks, enabling HR teams to work better, faster, and more accurately. With Keka HR, enterprises and organizations can process payroll, manage their workforce, and get top talent through a blend of traditional and innovative features. These include automated payroll capabilities that can support small to large workforce; configurable payroll processes to fit various businesses while staying 100% compliant; and modern applicant tracking system to enable HR staff to find the most qualified people.

Lowest price: The Foundation (basic) plan goes for around $46 (converted from Indian rupee) per month which covers 50 employees, and $0.47/month per additional employee.

What is unique about Keka HR?

  1. Scalable payroll capability. The platform provides feature-rich payroll capability to help you run your payroll, whether you have 20 employees or 20,000.
  2. Employee-centered. While most HR systems are geared towards making life simple for the administration, Keka HR is designed to deliver seamless user-experience simplifying complicated workflows that take up much of employees’ time, effort, and expertise.
  3.  Employee development. Keka helps you develop your employees with continuous feedback, 360-degree reviews, goal management, and more, making it easy to identify employee potential.
  4. Modern applicant tracking system. Keka’s hiring platform makes hiring a collaborative effort from sourcing, screening to releasing an offer, ensuring that you get the most suitable candidate.

17. On-Time Web

On-Time Web is a web timesheet software solution that features employee time tracking, employee leave tracking and project tracking functionalities. It can be customized and integrated with payroll, enabling you to track time, attendance, and expenses from a single, compact platform. Its powerful tracking tool makes it easy for you to stay on top of your employee’s working hours, absences, and leaves and ensures that all your expenses are monitored and accounted for. With the software, you can monitor your employees’ time, manage their leaves, and optimize their schedules from one platform through any device – desktop at the office or mobile phone while on the go. You can even review and approve leave requests anytime and from anywhere. On-Time Web allows you to streamline your payroll via seamless integration to your existing payroll systems and workflows.

Lowest price: Pricing scheme is quote-based and depends on the number of employees. Optional add-ons are also offered.

What is unique about On-Time Web?

  1. Three solutions in one. You get a time tracking software, an attendance and leave management solution, and expense tracking platform in a single package that lets you track your employees during their working hours, manage employees’ leaves, and monitor project-related expenses.
  2. Simple payroll integration. You can easily setup integration to your current payroll system, service or other software enabling you to streamline all your payroll processes.
  3. Robust time tracking engine. With On-Time Web, you get a user interface that can convert any desktop web browser into a powerful time tracking engine. Its mobile apps for Android and iOS devices come with GPS location tracking functionality, allowing you to view the exact location of employees.
  4. Multiple time collection methods. Employees have several ways of entering their time – through the platform in any modern browser, the web time clock, or the mobile timesheet, and time clock apps.

18. PayrollHero

PayrollHero is a workforce management solution which utilizes facial recognition to make sure that the right employee is present at the right time. It allows time tracking, scheduling, attendance, and analytics all within a single platform, getting rid of the need for punch clocks which are vulnerable to time-theft and manual reconciliation. The software provides accurate data and analytics combined with picture and facial recognition to make sure that the intended person is clocking in at the right time. It has the ability to collect time and attendance data from multiple locations with ease and accuracy while providing secure access and communication, unlimited storage, and backup recovery.

Lowest price: Small business plan begins at $3.50/user per month plus a one time $100 implementation fee.

What is unique about PayrollHero?

  1. Uses BI for payroll function. PayrollHero streamlines your time, attendance and scheduling by using insightful business intelligence and reports to make managing your payroll easier.
  2. Eliminates operational costs. Its facial recognition technology stamps out ghost employees and buddy punching, eliminating operational and HR costs by streamlining time, scheduling, attendance, and analytics.
  3. Access from anywhere. The cloud-based interface allows seamless sync of schedules and attendance across all devices.
  4. Accurate employee directory. The platform’s HR Information System maintains an accurate directory of employees information, allowing companies to perform mass updates of employee data, schedule massive changes, and support data import from Excel sheets.

19. Patriot Payroll

Patriot Payroll is an online accounting and payroll platform that is offered separately but can be used together as an integrated solution for small and midsized business. The solution simplifies processes involved in handling and managing invoices, organizing accounting data, and calculating salaries. It comes with a basic online payroll service to streamline the payroll process, from entering details of your employees, to payroll tax information, historical data, and more. The process is fully automated requiring you only to enter your employees’ working hours and the software will take care of calculations. With the system, you can also manageg your bills and payments to your contractors and vendors accurately, track those payments, and generate reports that you can send to your accountant.

Lowest price: The online accounting software starts at $7.50/month while the basic online payroll goes for $10/month per employee.

What is unique about Patriot Payroll?

  1. Payroll options. You can have a basic payroll designed to save you time and money or a full service payroll that’s affordably priced and has everything you need.
  2. Low-priced solution. Patriot Payroll’s accounting and payroll software is priced for small businesses and does not carry hidden fees, long-term contracts, and penalties.
  3. Easy to Use. No formal training is required and small business owners can learn to use the accounting software or payroll software in minutes.
  4.  Safe, secure, and accurate. Servers that host the online platform are housed in secure data centers protected by redundant firewalls and sophisticated encryption. The software is tested, audited, and bonded to ensure accuracy for your accounting and payroll calculations.

20. Payroll Mate

Payroll Mate is an in-house payroll system that is deployed on Windows or Mac computers. It offers the features of high-end payroll accounting applications and can work with third-party accounting software including QuickBooks, Microsoft Accounting, Sage DacEasy and others. It can support businesses with one to 1,000 employees and is ideal for payroll income types specific to household employees, self-employed individuals, farmers, ranchers, agribusinesses, estates and rural businesses. It is able to undertake payroll direct deposit and comes with check printing capabilities to help reduce cost and optimize work. You can easily switch between banks and centralize all your payment operations to employees, contractors and government agencies.

Lowest price: Starts at $119 if you process payroll for 10 or less companies with up to 75 employees per company.

What is unique about Payroll Mate?

  1. In-house payroll platform. Everything you need to run an in-house payroll system is provided for by platform, making it suitable for agribusiness and rural enterprises. It produces form 943 specific for farm workers and a reporting requirement for agricultural employers.
  2. Supports various income types. The software is applicable to a variety of income types such as those of salaried/hourly employees, truck drivers (pay per mile), owner-operators, office employees or sub-contractors. Accountants can use it for their clients requiring a full payroll service.
  3. Wide range of reports. Payroll Mate can generate a wide range of reports including Journal Summary, Journal Detail, Tax Liability, Deposit Requirement, Employee Earnings, Employee List, Payroll Totals, Payroll Detail, Pay Periods and Leave Hours. Reports can be configured with advanced options to specify your parameters.
  4. Tax reporting and compliance. The system handles preparation, printing and exporting of IRS Form 941-Employers’ quarterly information return and Form 944 or Employers’ Annual Federal Tax Return as well as other local and state tax requirements and reporting.
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