Business writing refers to any form of written communication that is done in a company or between companies. Some common examples of this are emails, proposals, plans, and even contracts.
To answer the question posed in the title, we need to understand what is summarizing. Summarizing is essentially distilling the important points of the text into a considerably shorter format.
This is beneficial for business writing because it saves everyone’s time. In a business setting time is too important to waste on frivolous words and chatter. So, all communication benefits from being to the point and discrete.
In this article, we will teach you how AI summarizers can be used for success in business marketing as well as their advantages over normal summarizing.
How Does AI Summarizing Improve The Success Rate Of Business Writing
AI summarizing refers to tools that use artificial intelligence to create summaries. They provide some distinct advantages over standard summarizing such as:
- Magnitudes Faster performance
- Massively enhanced readability
- Extremely high accuracy
There are many ways through which they can help you to reach success in business writing. Some of those ways are discussed below in detail.
Time-Saving
The benefit of faster performance is saving time. In a business, time is of the essence. If you can do any task in a shorter amount of time without compromising on its quality then you should do it.
You see, faster communication can prevent problems that arise due to critical information being obtained too late. When you are writing your business document, not only do you need to do it fast, but you also need to ensure that the recipient can read it fast.
A summary of the document included with it can help the recipient determine whether the document is critical or not. This helps them make critical decisions easily. However, making a summary after writing a document is just an extra effort that takes more time.
With an AI summarizer, such a summary can be created automatically in a matter of seconds. An AI summarizer can (and will) extract the important points of the text and then use them to create a concise and clear summary.
Better Reception and Engagement
All methods of communication are reliant on good reception and engagement to be successful. That’s why it is the communicator’s responsibility to convey their message in such a way that it is received favorably.
In business writing, that can be achieved by making the content of your writing:
- Easy to read
- Quick to comprehend
- And free of irrelevant details
A summary checks all of those boxes, so summarizing your business writing will automatically instill these qualities into it, provided that you do it properly. For any business writer worth their salt, writing a summary is easy.
However, using an AI summarizer can improve the process even further. AI summarizers as you already know are great at understanding the salient points of a text and extracting them. By using such tools you can ensure that you do not miss out on any important points that need to be included in the summary.
Once the summary is made, the business document will become much easier to read. This improves the reception of the content.
Minimal Chances of Error
Another big advantage of AI summarizing is that it minimizes the element of human error. Human error is perhaps the biggest contributor to bad business writing because it results in inaccuracies and bad readability.
When writing a summary of a business document, you have to be highly accurate so that all the important information is conveyed, and no fluff is included.
While doing it manually, there are always chances of human error as you might include information that was not that necessary. Committing this kind of mistake will not only risk the organization’s reputation but can also raise questions about your professionalism.
But thanks to AI summarizers, you can easily prevent the issue of “human error” by using an AI-powered summarizer. Since tools like this use artificial intelligence, the accuracy increases, and any chance of mistakes is massively reduced.
That said, it is possible that the tool you’re using might make some mistakes. The chances are near zero but they’re not zero. So, it is always good that you proofread each output that is generated by the tool. If you feel like anything is missing, you can run the writing through it again or add the missing information yourself.
These are some of the benefits that you can receive from using an AI summarizer and these benefits can help you reach success in business writing. With these out of the way, we’d like to mention some tips that you can use to effectively use an AI summarizer.
Improves Overall Quality
While writing business documents like proposals, summaries, etc. The writer may not be able to make use of more appropriate words and phrases to convey the required information to the audience. This can be either due to the lack of writing ability, time, or topic complexity.
Fortunately, an AI summarizer also has a solution to this, let us explain how. Most AI summarizing tools available on the internet perform “Abstractive summarization.” This means they will not summarize the given writeup by eliminating all the necessary information from it, but also replace words with their more appropriate synonyms.
This replacement of words will definitely contribute to improving the overall quality of summarized text.
So, these are some of the major ways through which an AI summarizing tool can help you to come up with a perfect business write-up.
Tips To Effectively Use an AI Summarizer
Here are some tips that can help you make the most of an AI summarizer and ensure your success in business writing.
Tweaking the Settings
Most AI summarizers provide some settings—just like with AI picture generator apps—which you can play around with. They may include the following:
- Summary formatting type
- Summary length
- Multiple modes for summarization
The summary formatting can be in paragraph form as a list, or the best sentence. You can choose the one in which you are comfortable.
The length can be varied from up to 25% of the original size to 75%. You can get different results based on your selected summary length so try and experiment a bit before you finalize an AI-created summary. The lower the percentage you select, the more concise output the tool will generate.
Moreover, some tools also offer different summarizing modes, especially for users with different output requirements.
Proofreading the Summary
AI summarizers are great, but they are not perfect. It is possible (although improbable) that they might slip up, due to technical issues. On the off-chance it does happen, you will catch the error during your proofreading.
It does not take long to proofread a summary, so you won’t be wasting any time either. This little safeguard will ensure your success in business writing.
Conclusion
So, there you have it, how AI summarizers can improve your business writing and help you reach success. They provide several benefits over standard/manual summarizing such as faster performance, better accuracy, and enhanced clarity. They require very little intervention from the user, so it takes little effort and time to create high-quality summaries that effectively convey your messages in your business writing.
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