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How Much Does POS Software Cost? Comparison of Pricing Plans from Leading POS Solutions

Toast: No. 1 POS Solution

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How much does POS software cost? Gone are the days when traditional point of sale (POS) systems cost an arm and leg. The emergence of today’s cloud-based solutions makes them more affordable and cost-efficient. That said, each POS software is priced differently with a variety of pricing models, inclusions, and packages.

POS Software Pricing

Based on the leading POS systems, what is the price range of POS software solutions?

  1. ToastPOS
  2. TouchBistro
  3. Square
  4. Poster POS
  5. Vend
  6. Miva Merchant
  7. Clover
  8. QuickBooks POS
  9. LightSpeed Retail
  10. NexoPOS

POS software is a crucial component in running a business today, especially in the retail and restaurant industry. Beyond processing sales transactions, today’s POS solutions offer a complete, end-to-end solution in handling your business operations. In fact, 57% of respondents from leading restaurants revealed they want to utilize their POS system in increasing their brand loyalty according to Hospitality Technology.

If you want to know more about this product, you may read this in-depth article on what is POS software. or check out some of our POS software reviews. You’ll learn tons of stuff with our comprehensive look at the system’s key features, benefits, pricing, and leading products.

The desired functionalities of buyers when upgrading to a new POS software. (Source: Statista)

When choosing a POS solution, functionality is one of the top factors that buyers consider. As per Statista, respondents answered mobile payment (59%), tablet-based software (57%), and loyalty tools (57%) are the top 3 most desired functionality when upgrading to a new POS system in 2016.

If you are on the hunt for a point of sale solution to implement, one of the first aspects you want to know is the cost of this investment. With this in mind, we’ll answer your question: how much does POS software cost?

POS Software Pricing Models

A POS system has two major components: software and hardware. In most cases, your hardware will depend on your software to ensure compatibility with each other. Some vendors sell software with hardware kits sold separately or in bundles. Meanwhile, other vendors offer software that’s compatible with a wide array of hardware equipment which means you can use your existing hardware or purchase your preferred choice.

To get an idea, here are the basics of the POS software pricing models:

Hardware

The basic hardware setup consists of a combination of a PC, tablet, cash register, barcode scanner, receipt printer, and magstripe reader, among others. When you are just getting started, this will most likely be a major expenditure.

Fortunately, most modern POS systems today are more lightweight and significantly more affordable than traditional systems. By typically operating on an Android tablet or iPad as a SaaS model, clunky and expensive legacy system setup which can set you back for at least $5,000 is a thing of the past.

In a single station, the cost of hardware can vary widely from $500 up to $3,000. If you already have a dedicated desktop or tablet, you’ll only need to add other basic components such as cash drawer, receipt printer, and credit card scanner.

Software

Many software providers have moved to the cloud technology in the previous years. This paved the way for a sleeker and a more sophisticated system. There are two common pricing options for a POS software:

  1. One-time purchase. While it’s a huge upfront cost, some buyers prefer to purchase a software’s license all at once for an efficient solution in the long run. At the same time, it is worth noting that many vendors charge an upgrade fee that can add up when you want to upgrade the software to the latest version. The cost commonly starts at $1,000.
  2. Monthly subscription. Most cloud-based models offer monthly payments which make POS systems accessible even to startups and SMBs because of its low cost. The pricing of packages depends on the number of users and features you need. Some start from $14/month which offer the most basic features. On average, the monthly pricing is at $50 to $100 for SMBs.
  3. Other fees. POS systems may also charge for additional features, setup assistance, and customer support. Some offer transaction-based pricing where you pay for each payment transaction you process. Credit card fees are also worth looking out for.

Choosing a POS Software

When choosing a POS system, you have to consider which solution and set up your business needs. Since budget is a major aspect that can affect your purchasing decision, it is important to evaluate your business comprehensively. If you are interested to know what this solution can do for you, you may look at the benefits of POS software here.

If you have a tight budget, you can start with a basic POS plan. Set up a desktop or tablet and add a receipt printer and cash drawer for a simple setup to get started. At the same time, make sure that your chosen software not just lets you start small, but it should grow with your needs as well. Picking a system that you can set up on your own is also essential because having someone else to set it up for you can cost you an average of a thousand dollars.

Let’s check how the top POS software solutions today match up against each other, and which ones suit you best.

POS Software Comparison of Pricing Plans

1. ToastPOS

Toast POS is a popular cloud- and tablet-based restaurant management solution. The platform offers tools for various operations in running your restaurant business such as POS, credit card processing, CRM, online ordering, inventory management, labor management, and reporting. The POS solution is designed for a variety of restaurant types ranging from full-service restaurants and enterprises to quick-service, pizzeria, bars, and nightclubs. To understand the product’s offering better, you can sign up for ToastPOS free demo here. This helps you get to know its features and functionality to determine if it suits your business requirements.

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Toast POS won our Expert's Choice Award for 2018

Built for restaurant operations, it has out-of-the-box functionalities for menu management covering setting pricing for a time-specific menu, customizing the menu for in-store and online customers, splitting menu items and bills, and automatically sending orders to the server.

Toast POS Pricing:

  • Software – starts at $79 per terminal
  • Hardware – comes with 0% financing
  • Installation – starts at $499
  • Processing – quoted flat fee

Top 5 Features and Inclusions:

  1. Inventory
  2. Online ordering
  3. Loyalty programs and gift cards
  4. Checkout Experience
  5. Reporting and CRM

 2. TouchBistro

TouchBistro is also a developed for restaurant service staff. It is an iPad POS system for full-service and quick-service restaurants to process mobile payments, manage tableside orders, set up tables and floor plan, handle staff and scheduling, and conduct inventory management. As a cloud solution, you can access analytics and reports anytime and anywhere.  The vendor lets you check out the platform firsthand to help you see if it suits your workflows. To do so, you can sign up for TouchBistro free trial here.

This award is given to the best product in our Restaurant Management Software category. It highlights its superior quality and underlines the fact that it's a leader on the market.
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TouchBistro won our Best Restaurant Management Software Award for 2017

Since it is designed particularly for restaurants, its features are specifically catered to address key aspects of running your food business whether it’s a casual eatery, cafe, food truck or fine dining restaurant. You can manage orders, send orders to the kitchen, support menu coursing, and accommodate a variety of orders.

TouchBistro Pricing:

  • Solo – $69/month billed annually for 1 license
  • Dual – $129/month billed annually for 2 licenses
  • Team – $249/month billed annually for up to 5 licenses
  • Unlimited – $399/month billed annually for unlimited licenses

Top 5 Features and Inclusions:

  1. Tableside order management
  2. Floor plan and table management
  3. Mobile payment and processing
  4. Menu management
  5. Staff management and scheduling

3. Square

If you are looking for a reliable POS system, Square is one of the solutions you should check out. Implementation is flexible—you can opt to deploy it on-the-go, where it can be deployed in iOS and Android devices, or in the counter. The software is downloadable for free and it includes a Square magstripe reader to process payments via debit and credit cards. If you are interested to test drive the platform, you can sign up for Square free trial here. This can help you decide if it’s solutions and pricing tiers are right for your business needs.

The platform is simple and easy to set up. It has a drag-and-drop capability for arranging items and categories. Customers can also choose how they will receive their receipts whether it’s printed receipts for a hard copy or digital receipts that are sent through email or text message. Another valuable feature of the system is its multi-location capability where you can handle various branches of your store from a single account.

Square Pricing:

  • Transaction-based pricing – from 2.5% to 3.5% of the amount + $0.10 or $0.15
  • Instant deposit to your account – 1% of the amount
  • Square hardware – costs vary from free hardware to $999 or $49/month for 24 months
  • Software tools – free up to $60/month

Top 5 Features and Inclusions:

  1. Square hardware (magstripe reader, register,  chip card reader, contactless and chip reader and stand)
  2. POS and POS mobile app
  3. Gift cards and loyalty programs
  4. Employee and location management
  5. Retail and restaurant solution

4. Poster POS

Poster POS is an ideal solution for stores, restaurants, and cafes that are looking for a cloud-based tablet POS. With its cloud technology, the system is quick to set up so you can immediately start using the system to process transactions within minutes. The tool can help you monitor stocks, take orders, and manage inventory levels. The vendor lets you use the system to try its tools and features. You can sign up for Poster POS free trial here to start.

Its tablet-based deployment minimizes your initial total cost of ownership. It runs on iOS and Android tablets which gives you freedom in choosing your own preferred device. This also means you can access the system and manage your store via any browser even when you’re away. It also works offline for a temporary loss of internet connection so you can continue processing transactions and sync them once the internet is restored.

Poster POS Pricing:

  • Subscription model
  • Startup plan –$14/month billed annually or $19 month-to-month
  • Mini plan – $24/month billed annually or $29 month-to-month
  • Business plan – $34/month billed annually or $39 month-to-month
  • Pro – $54/month billed annually or $59 month-to-month

Top 5 Features and Inclusions:

  1. Cash register
  2. Inventory and reports
  3. Kitchen Kit or custom kits
  4. Reservation management
  5. Products and dishes for cafes and restaurants

5. Vend

If you’re running a retail business, you may opt for Vend. This platform is built only for iPad devices and it’s widely used in the retail industry. Regardless of your retail business type, Vend is flexible to suit your needs in managing your sales, inventory, and customers. Its screen can also be modified based on the processes and items you commonly use which you can operate through a touchscreen or mouse and keyboard.

The hybrid web and mobile POS solution is scalable and highly configurable for small businesses. It is also compatible with numerous third-party apps and systems to leverage your processes. While the Vend POS app is only available for iPads, it runs on any web browser including Mac, Windows, iOS, and Android.

Vend Pricing:

  • Subscription packages
  • Starter plan – $69/month billed annually and month-to-month
  • Advanced plan – $79/month billed annually or $99 month-to-month
  • Multi-outlet plan – $199/month billed annually or $249 month-to-month

Features and Inclusions:

  1. Inventory management
  2. Customer profiles and database
  3. Business reporting
  4. Gift cards and loyalty programs
  5. Ecommerce

6. Miva Merchant

Miva Merchant is a POS and ecommerce platform suited for medium-sized business and enterprises. While it has a plan built for SMBs, the software is a better fit for the transactions and budget of larger businesses. It is equipped with built-in features for your storefront, checkout experience, and admin controls.

When processing payments, the product gives you 5 payment processors and pre-built integrations. While the number is limited, you can expand your options through its various available payment gateways. The web-based solution is also consistent in providing updates and upgrades to your system to resolve previous bugs and introduce new features on a regular basis.

Miva Merchant Pricing:

  • Plans based on your business’ annual merchant revenue
  • Starter plan (annual revenue: $0 – $99,999) – $79.95/month
  • Business plan (annual revenue: $100k – $499,999) – $249.75/month
  • Professional plan (annual revenue: $500k – $999,999) – $749.95/month
  • Enterprise – quote-based

Features and Inclusions:

  1. Unlimited products
  2. Web hosting
  3. Gift cards and coupon codes
  4. Recurring billing
  5. Shipping and tax calculator

7. Clover

Clover is a reliable POS software for restaurant management. This integrated solution offers a complete business support for small- and medium-sized businesses. Available on a server and web-based deployment option, it offers flexibility in customization based on your needs. For mobility and accessibility, it is also available on smartphones for users to manage their business in real-time regardless of their location.

In addition to the app’s POS payment facilities, you can edit your menu, manage your employees, and monitor your inventory in the app. Its pre-configured tools make navigation and management easy. Additionally, it is a robust credit card processing solution to streamline accepting payments.

If you are looking for more products to look at for your food industry business, here are 20 best POS systems for restaurants.

Clover Pricing:

  • Custom pricing
  • Quote-based

Features and Inclusions:

  1. Inventory management
  2. Loyalty programs integrations
  3. Staff management
  4. Assigning or reassigning tables
  5. Split payments

8. QuickBooks POS

QuickBooks POS is a robust POS solution with a complete solution in processing your sales transactions. You can accept and process payments, ring sales, monitor inventory and oversee and reward customers, among others. It is also unmatched when it comes to integration with other QuickBooks systems since they share the same database.

As QuickBooks is a powerful accounting system, its POS solution features fast, easy, and secure credit card processing for customers to have peace of mind when transacting with your store. Its POS hardware offerings include EMV-ready pin pad, receipt printer, a barcode scanner (wired and wireless), cash drawer, pole display, and tag printer.

QuickBooks POS Pricing:

  • One-time purchase
  • Basic – starts at $1,200
  • Pro – starts at $1,700
  • Multi-Store – starts at $1,900
  • Hardware – ranges from $109.95 to $409.95

Top 5 Features and Inclusions:

  1. Customer data, inventory, and payment tracking
  2. Reporting
  3. Employee and payroll management
  4. Gift cards and layaway
  5. Rewards and loyalty program

9. LightSpeed Retail

LightSpeed Retail is a cloud-based, omnichannel POS solution to cater any business size or nature of products. As an industry-specific solution for retail businesses, it covers a variety of types ranging from apparel, footwear, home decor, and pet supplies, among others. The solution is equipped with features you need for running your business such as inventory management, ordering and invoicing, quoting, and reporting.

Furthermore, you can conduct multi-channel data analysis while having a singular view of customers. In one platform, you can manage online and on-site inventory. Its multi-store capability also enables you to keep track of your inventory levels across various locations.

LightSpeed Retail Pricing:

  • Monthly subscription
  • Plans start at $99/month

Top 5 Features and Inclusions:

  1. Omnichannel capability
  2. Basic reporting
  3. Multi-store feature
  4. Integrated payment processing
  5. Inventory management

10. NexoPOS

Built for SMBs, NexoPOS is a robust and affordable POS that enables retail stores and restaurants to take charge of their entire operations, from customer management and inventory tracking to acquiring actionable insights with its reporting tools. NexoPOS automates a handful of mundane processes and ensures your figures are accurate. This extends to your inventory management, thus allowing you to rest at ease in meeting customer demand at all times.

With NexoPOS, you can monitor your business operations anytime and anywhere thanks to its support for both desktop and mobile devices. Custom features can be requested from NexoPOS developers if there’s something lacking from the software.

NexoPOS Pricing:

  • Self-hosted option costs $35
  • Basic hosting per month costs $25

Top 5 Features and Inclusions:

  1. Automation capabilities
  2. Inventory management
  3. Supports desktop and mobile devices
  4. Stock alert per item
  5. Detailed reports

Conclusion

How much does POS software cost? The price can vary widely. Toast POS and TouchBistro are good options if you run a restaurant. Square is also a trustworthy solution for POS and payment processing solution for restaurant and retail owners.

The plethora of POS solutions available with a variety of plans, packages, and pricing models give you plenty of options to choose one that meets your requirements. It is best to sign up for a free trial first to check out a system’s features firsthand at no cost and commitment before choosing a plan and making a purchase.

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