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Top 10 Alternatives to Quickbooks: Comparison of Leading Accounting Software Systems

Category: B2B News
What is the top alternative to QuickBooks?

The top alternative to QuickBooks is Freshbooks because of its fast online accounting and invoicing features. Created for small businesses, this platform streamlines expense tracking, time tracking, bookkeeping, invoicing, and payment processing in one convenient interface.

QuickBooks is one of the most popular entry-level accounting solutions on the market. It has become one of the most popular go-to solutions for companies moving from Excel spreadsheets to full-fledged accounting software. But is QuickBooks the best accounting software? While it can definitely handle a good chunk of your daily accounting tasks and is undeniably one of the better solutions available, it still has limitations that may pose as a problem for you operation-wise.

Whatever your reason may be for wanting to opt-out of QuickBooks, we have you covered. To help you find better-fitting accounting solutions for your operations, we’ve prepared a list of accounting software that rival QuickBooks in terms of features, interface, and value for money. We’ve even noted some reasons on why you should choose each platform on the list over QuickBooks and vice versa. This way, you’ll have all the information you need to compare these solutions with each other.

alternatives to quickbooks

Accounting processes are becoming more and more complicated in today’s digital age. To top that, the Sage Practice of Now 2018 report, said that 83% of accountants say that their customers are expecting more from them now than they did five years ago. Moreover, they mentioned that 67% of professionals in the industry have noticed how competitive the profession has become.

To have an edge against your competition, it is important now more than ever to invest in accounting software. These systems are more than just simple financial management tools. They’re part of your company’s overall strategy to achieve its most efficient potential, along with improving other business areas. By optimizing cash flow, monitoring expenses, and keeping a record of critical financial data, accounting software ensures your company stays at healthy financial levels.

Luckily, as Forrester has pointed out–the accounting software industry continues to grow with more scalable, secure, and agile general ledgers towards 2021. Meaning, you’ll have your pick of tools other than popular solutions like QuickBooks that are just as capable of keeping up with the times and adapting to your unique requirements.

Keep in mind, however, that before you settle on a particular software solution, you should first have a goal in mind that you want to utilize your new accounting system for. Some of the most common purchase motivations for accounting software are to increase functionality (43%), replace an outdated system (29%), and improve the usability of their accounting system (17%). By considering these factors, you will easily be able to narrow down what types of accounting software features you’ll be needing.

Top Purchase Motivations for Accounting Software

Top Purchase Motivations for Accounting Software
Increase functionality: 43%

Increase functionality

43%
Top Purchase Motivations for Accounting Software
Replace dated system: 29%

Replace dated system

29%
Top Purchase Motivations for Accounting Software
Improve usability: 17%

Improve usability

17%
Top Purchase Motivations for Accounting Software
Consolidate multiple systems: 10%

Consolidate multiple systems

10%
Top Purchase Motivations for Accounting Software
Improve product support: 10%

Improve product support

10%
Top Purchase Motivations for Accounting Software
Reduce cost : 7%

Reduce cost

7%
Top Purchase Motivations for Accounting Software
Improve reporting: 5%

Improve reporting

5%

Source: Arbitrue.com (2018)

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To kickstart your browsing process, our team of software experts has come up with a list of top 10 alternatives to QuickBooks. This way, you can have a better idea of the other products you can choose from. In case you want to expand your options even further, you can also check out our list of popular accounting solutions.

What is QuickBooks?

QuickBooks dashboard

QuickBooks is often preferred by small to medium companies opting out of Excel. Proof of its popularity is that an entire community of QuickBooks experts has flourished, third-party consultants who’ll help you maximize the use of the solution.

QuickBooks can be deployed on-premise or via the cloud, targeting businesses of any size, but mostly smaller companies. The software is the mother brand for different versions. You have QuickBooks Online, QuickBooks Pro and QuickBooks Enterprise. Collectively, they feature the software’s known attributes, namely, workflow automation and integration.

QuickBooks is regarded for syncing all business finance activities under a single dashboard that’s accessible to multiple users. However, this is now a standard for most accounting solutions. Its key features include actionable insights, automatic banking and tax calculations, dashboards and feeds, and mobile receipt capture.

What are the benefits you’ll get from QuickBooks?

  1. Better collaboration as it comes with an accounts management tool that lets you edit, create, and share data with other users
  2. Improved mobility because of its access-anywhere dashboard with customizable feeds and charts
  3. Increased accounting integrity through its automatic financial data synchronization
  4. Stronger data protection as it has security controls like cloud and Excel export backups, payment tracker, restrictions and error alerts

QuickBooks may be a good accounting software, but it’s not necessarily the best for all companies. For one, it lacks industry-specific features, so you might not be able to streamline your workflow the way you want to if you have particular accounting needs. Also, it has limited file size and data support, making it insufficient for high-growth businesses. The advent of more robust, flexible solutions gives you more room to cherry-pick in this category. Here, we have identified the top 10 alternatives to QuickBooks and highlighted their key benefits.

1. Freshbooks

Freshbooks dashboard

Freshbooks is an award-winning platform billed as one of the best cloud apps in this category. Our review experts thoroughly assessed its features and concluded that Freshbooks could turn complex financial management to a simple, smooth experience. If you want to try out the key features of the software, there is a great free trial plan that you should check out.

For one, the software allows businesses to manage invoices and track and collect payments from one platform, thus, fast-tracking the order-to-collection cycle. Freshbooks integrates smoothly with payment gateways like Google Checkout, PayPal, and major credit cards, as well as with many other business apps. You gain complete financial control without having to maintain a complex system. You can use all the features for free for a period of time to see if the software matches your needs.

FreshBooks

An award given to products our B2B experts find especially valuable for companies

Try out FreshBooks with their free trial

Managing billing becomes easier, too, with Freshbooks. You can easily track current and previous invoices. Any unpaid or overdue invoice can be quickly pulled out from the system. More efficiently, an automated overdue payment can be set up to remind clients of their payments. This frees you from the stress of following up payments and, critically, keeps your cash flow healthy.

Moreover, Freshbooks’ Android and iOS mobile apps were noted to be exceptionally fully functional. One of its practical uses is taking image snaps of receipts for expense management, making expense liquidation simpler. Likewise, navigation is intuitive, and notifications against duplication or inconsistent inputs are in place. Automated task prioritization also lets you manage your time more efficiently and puts cash inflow at the top of your agenda. You can find more Freshbooks alternatives here.

Why use Freshbooks instead of QuickBooks?

  1. Freshbooks has a smoother functional design that includes an efficient invoice-to-payment process
  2. It offers better customization such as for triggers and alerts, file management workflow, expense assigned rates, and white labeling
  3. The vendor provides more affordable plans at $15 per month for up to five clients

Why use QuickBooks instead of Freshbooks?

  1. It’s part of the QuickBooks product lineup in case you plan to use other QuickBooks versions
  2. It has a more established name in terms of brand recall, having been in the market longer
  3. It comes with plenty of support from third-party consultants, but this entails separate charges

Detailed FreshBooks Review

2. NetSuite ERP

NetSuite ERP dashboard

NetSuite ERP, as you can probably already tell by its name, goes beyond accounting systems. As an enterprise resource planning software, it covers quite a wide range of crucial business processes like purchasing and vendor management, warehouse management, and fixed asset management. Meaning, you can streamline different aspects of your operations and run them from a single place, making it a good option for fast-growing mid-sized businesses and large enterprises.

As part of the NetSuite product line, the ERP solution has smooth integration with the vendor’s CRM, ecommerce, and order management systems. This means you can easily combine all of the tools you need to carry out day-to-day operations. In case its native integrations are still not enough for you, NetSuite ERP can also connect with a wide network of third-party solutions such as Birst, Epay, and Bronto. Should you want to learn more about its features, NetSuite ERP offers a free demo.

NetSuite ERP

NetSuite ERP

Try out NetSuite ERP with their free trial

NetSuite ERP gives you clear visibility across your supply chain with a set of inventory, manufacturing, and purchasing tools within your reach. It also speeds up the quote-to-payment cycle by streamlining the sales quote, order, invoicing, and payment workflows. The solution has more sophisticated features, including financial planning, revenue recognition management, and payroll services. You can find more NetSuite ERP alternatives here.

Why use NetSuite ERP instead of QuickBooks?

  1. NetSuite ERP meets the accounting processes of mid-level and large enterprises
  2. It has sophisticated features like vendor management, fixed asset management, and inventory control
  3. The platform provides more integrated accounting with its smooth integrations with other business processes like payroll, inventory, manufacturing

Why use QuickBooks instead of NetSuite ERP?

  1. QuickBooks can easily meet your core accounting needs
  2. It is a less expensive option if you don’t need an ERP system
  3. This has a lower learning curve compared to NetSuite ERP

Detailed NetSuite Review

3. Tipalti

Tipalti dashboard

Tipalti is a payment management software that allows you to optimize the processing of global payables by providing you with end-to-end control over your AP workflow. It comes with invoice processing, instant payment reconciliation, and payment risk management so that you can accelerate your AP process without compromising data security. This platform can also process 120 currencies via PayPal, wire transfer, debit cards, ACH, and local bank transfers, making it a good option for international businesses.

To top it all off, Tipalti aims to strengthen your risk controls by operating in compliance with national and international taxation regulations. It is KPMG-certified and FATCA compliant, so you can rest assured that all of your accounts payables are being processed according to industry standards. If you think that this platform won’t be enough to handle your accounting responsibilities, you can also take a look at these great Tipalti alternatives. You can use all the features for free for a period of time to see if the software matches your needs. 

Tipalti

Tipalti

Try out Tipalti with their free trial

Why use Tipalti instead of QuickBooks?

  1. Tipalti offers robust tools designed for payment processing
  2. This platform comes equipped with open API capabilities so that you can connect it to virtually any other application or business system
  3. It offers a custom UI, making it a good option for those who want full control over their accounting system

Why use QuickBooks instead of Tipalti?

  1. QuickBooks is a more well-rounded accounting solution
  2. It offers a more advanced reporting tool that can be customized and scheduled according to your preferences
  3. The vendor provides plans at different price points depending on your accounting software requirements

Detailed Tipalti Review

4. FreeAgent

FreeAgent dashboard

FreeAgent is an affordable solution created for small businesses. Offering tools ranging from invoicing and project management to expense tracking and sales tax calculation, this will eliminate the need to rely on other solutions to manage your different accounting responsibilities. It also comes with an intuitive dashboard where you can get a real-time view of your cash flow, automatic bank feeds, and more. Aside from the abovementioned features, the platform is also completely mobile-ready, making it a great option for professionals who are always on the go. It also comes with 256-bit SSL connections to keep your data safe.

While FreeAgent offers a comprehensive set of features, it is best to note that, as it is built for small companies, it might not be enough to handle your accounting tasks as your business grows. In case this will be a problem for you, you might want to take a look at these FreeAgent alternatives instead. The vendor has an appealing free trial where you can tinker with the features at no cost. 

FreeAgent

FreeAgent

Try out FreeAgent with their free trial

Why use FreeAgent instead of QuickBooks?

  1. FreeAgent has an affordable universal plan, so you don’t have to worry about having to choose from multiple plans
  2. It is completely web-based, so you don’t need to go through lengthy installation processes
  3. This platform comes with free add-ons

Why use QuickBooks instead of FreeAgent?

  1. QuickBooks has flexible plans for different business sizes, making it a good option for companies that want a scalable solution
  2. This platform can be deployed on-premise or via the cloud
  3. It has a more extensive set of accounting functionalities

Detailed FreeAgent Review

5. Zoho Books

Zoho Books dashboard

Zoho Books is one of the most user-friendly solutions for small businesses. It has reliable uptime, support, and security and is one of the pioneers in cloud accounting. Offering a well-integrated system, it allows you to create a more seamless workflow from sales to accounting with its robust functionalities.

Most first-time users are happy how Zoho Books let them send professionally-designed invoices, which add credibility to their small operations. But the software has more to offer, tools that consolidate accounting tasks under one hood. For example, it features cash flow management, profit, and loss estimates and balance sheets. These are standard accounting tasks, but Zoho Books adds value to them with visual charts and quick overviews. Zoho Books offers a free trial to help you get to know the features firsthand at no cost and without commitment.

Zoho Books

Zoho Books

Try out Zoho Books with their free trial

Another great thing about Zoho Books is that it comes with contact management tools and collaborative client portals. With these, it is easier to run accounting tasks in line with your customer service efforts. These will also allow you to improve data transparency by providing clients with easy access to their financial information. If you think that Zoho Books does not fit the bill for your operations, you can check out these Zoho Books alternatives here.

Why use Zoho Books instead of QuickBooks?

  1. Zoho Books has a cleaner interface with better professionally designed templates
  2. It works seamlessly with products from the Zoho Suite and provides integration via RESTful API
  3. The vendor offers a lower price point entry at $9 per month

Why use QuickBooks instead of Zoho Books?

  1. QuickBooks offers both on-premise and cloud-hosted deployment options
  2. It has a more scalable architecture that is ideal for growing businesses
  3. The platform has a more extensive and advanced set of accounting features

Detailed Zoho Books Review

6. Sage Business Cloud Accounting

Sage Business Cloud Accounting dashboard

Sage Business Cloud Accounting is a reliable application for small businesses, freelance accountants, and independent bookkeepers. Like its sister application Sage 50cloud, which is also on this list, this platform can provide you with invoicing tools, income, and expense tracking features, graphical overviews of your cash flow and sales performance, as well as bank statement importing options. It also comes with productivity tools such as its to-do list function, which allows you to set reminders on deadlines and gives you an overview of all your pending, current, and finished tasks.

If you are looking for a platform that will boost collaborations, Sage Business Cloud Accounting also has solutions for you. It comes with an accountant access tool that enrolls your consultants in the system and views your financial statements. The only drawback to this platform is that it might be too basic for high-growth businesses and large enterprises that deal with more complicated accounting responsibilities.

Should you want to look for more solutions for your operations, you can also take a look at these Sage Business Cloud Accounting alternatives. If you want to check its comprehensive feature set, you can easily leverage Sage Business Cloud Accounting free trial.

Sage Business Cloud Accounting

Sage Business Cloud Accounting

Try out Sage Business Cloud Accounting with their free trial

Why use Sage Business Cloud Accounting instead of QuickBooks?

  1. Sage Business Cloud Accounting is built for small businesses and freelancers
  2. It offers a no-fuss interface with only the essential accounting features
  3. The vendor offers an extensive knowledge base, so it’s easy to get solutions when you encounter technical problems

Why use QuickBooks instead of Sage Business Cloud Accounting?

  1. QuickBooks is created to cater to the needs of all business sizes
  2. This platform supports a wide variety of basic and advanced accounting tools
  3. The vendor provides hands-on technical assistance as well as customer training

Detailed Sage Business Cloud Accounting Review

7. Sage 50cloud

Sage 50cloud dashboard

Sage 50cloud is a hybrid solution that merges the power of desktop software with the convenience of a cloud-based platform. The app is designed to help small and medium-sized businesses manage their financials and stay compliant with taxes and reporting requirements. It boasts of enterprise-level features and capabilities, enabling you to manage your business taxes, inventory, budgeting, cash flow, expenses, invoicing, and more.

The software offers extensive add-ons, including credit card processing, HR/payroll, POS, ecommerce, data management, supplier/partner management, and even sales and marketing, among others. With its mobile capability, you can make payments on-the-go and bill customers as well as provide your accountants with real-time access to accounting books. If you want to investigate the features closely, Sage 50cloud offers a free trial for this purpose.

Sage 50cloud

Sage 50cloud

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The solution lets you access and store data in the cloud while doing other tasks in your local machine. You can use the software to track purchases and vendors and pay bills while its expense management features let you undertake mobile payments and bank feeds. It also allows you to connect to your bank accounts, providing for real-time recording of sales and receipts, tracking receivables, transferring funds, reconciling bank accounts, and making deposits. If you need more options, you can explore other Sage 50cloud alternatives.

Why use Sage 50cloud instead of QuickBooks?

  1. Sage 50cloud has a flexible cloud and on-premise set up and operation.
  2. It comes with extensive add-ons to expand the platform’s capabilities.
  3. It lets you sync financial data between desktops and the apps cloud servers.

Why use QuickBooks instead of Sage 50cloud?

  1. QuickBooks protects payment data according to the highest security and safeguarding standards.
  2. It comes with smart reporting filters.
  3. The platform allows you to get visibility into all your banking transactions.

Detailed Sage 50cloud Review

8. BigTime

BigTime Dashboard

BigTime is a cloud-based solution built primarily for professional service teams in various industries. The platform is designed to streamline billing and invoicing, time and expense tracking, workflow management, and WIP management – all from one integrated system. In this way, BigTime empowers accountants, legal teams, IT teams, engineers, and contractors to effectively manage project teams and, ultimately, grow their profit margins.

Tracking time and expenses is one of BigTime’s strength. The platform provides powerful tools that enable firms to manage streams of assignments, due dates, and budgets. Firms can easily monitor project status, create and delegate tasks to staff members, and keep everyone in the loop automatically. It also helps identify which team members are underutilized, making it easy to fashion efficient staffing plans early in advance. Better still, BigTime’s mobile timesheet app captures all billable time spent on projects, whether in the office or out in the field. The vendor has an appealing free trial where you can tinker with the features at no cost.

BigTime

BigTime

Try out BigTime with their free trial

Moreover, the solution offers a one-click invoicing for time and material or fixed-fee engagements. The tool enables professional service firms to manage their accounts with robust tools for expense calculations, receipt management, and billing rates computation. Most importantly, BigTime provides prebuilt reporting templates to help firms generate comprehensive compliance and audit reports. On the other hand, it allows users to create new reporting templates from scratch to address their unique reporting needs. You can also check BigTime alternatives for more options.

Why use BigTime instead of QuickBooks?

  1. BigTime is primarily designed to meet the unique time and expense tracking needs of professional service firms.
  2. It has advanced tools for task and workflow management, billing and invoicing, WIP management, and time and expense tracking.
  3. It integrates with a range of accounting solutions, including QuickBooks.

Why use QuickBooks instead of BigTime?

  1. QuickBooks is a more advanced accounting solution for businesses of all types and sizes.
  2. QuickBooks is deployable both on-premise and in the cloud.
  3. It provides a customizable reporting module that can be configured to match different user preferences.

Detailed BigTime Review

9. Tradogram

Tradogram Dashboard

Tradogram is a powerful cloud-based solution built primarily for businesses that need to automate the purchasing process end-to-end. With Tradogram, businesses of all sizes implement cost-effective procurement management, bringing all aspects that impact the bottom line under control. It enables decision-makers to streamline all communications related to purchasing, control costs, manage suppliers, and monitor expenses, all without compromising the quality of service.

Some of its salient tools include flexible requests (RFQ and RP), internal requisitions, optimized supplier negotiations, material contracts, automated POs, AP purchasing, and delivery tracking. The tools work in unison, allowing businesses to control all stages of the procurement cycle more efficiently. The best part is that Tradogram delivers real-time updates to purchase orders, requisitions, expenses, and more. If you think this software is not a fit, you can try these Tradogram alternatives. Should you want to investigate the platform firsthand, you can easily do so by leveraging Tradogram free trial here.

Tradogram

Tradogram

Try out Tradogram with their free trial

Why use Tradogram instead of QuickBooks?

  1. Tradogram is a feature-rich procurement platform that comprises six solutions, namely strategic sourcing, purchase-to-pay, supplier management, order management, spend analysis, contract management, and supplier management.
  2. The solution provides real-time spend reports and updates to expenses, purchase orders, and requisitions.
  3. It leverages the latest cloud technology and provides top security.

Why use QuickBooks instead of Tradogram?

  1. QuickBooks has a flexible and scalable architecture that makes it apt for businesses of all sizes.
  2. It provides an advanced accounting reporting module with smart report filters.
  3. QuickBooks has a more advanced set of accounting tools designed to simplify and automate core accounting processes.

Detailed Tradogram Review

10. Coupa

Coupa Dashboard

Coupa is an intuitive cloud-hosted spend management tool created for medium-sized companies and large enterprises. It provides users with end-to-end capabilities that can help streamline invoicing, procurement, inventory, and expense management processes in one convenient interface. It even comes with its own analytics feature to help you gain insight into your spending patterns. With this at your disposal, you can be sure that you have full control and visibility over your business transactions at all times.

One feature that makes Coupa stand out is its built-in supplier relations module and contract lifecycle management options. With these, users can easily oversee their agreements with vendors as well as manage any requests without having to leave the Coupa platform. You can learn more about this feature and the other tools that this platform has to offer at no cost thanks to the Coupa free trial plan.

Coupa

Coupa

Try out Coupa with their free trial

Last but not least, Coupa is built for complete mobility through its native iOS and Android applications. Through these, you can access all the functionalities that this product has to offer from procurement and workflow management to analytics and reporting. It even comes with smart notifications so that you are alerted whenever the software detects important transactions or spending patterns. This will allow you to stay in the loop about your operations even while on-the-go.

Why use Coupa instead of QuickBooks

  1. When it comes to expense reporting, Coupa is, without a doubt, a force to reckon with.
  2. With the platform, users can seamlessly manage their invoices, expenses, contracts, supplier relations, and procurement efforts.
  3. This offers extensive spend management tools built specifically for medium-sized to large businesses.

Why use QuickBooks instead of Coupa

  1. Unlike Coupa, QuickBooks is a well-rounded platform that caters to the core accounting needs.
  2. QuickBooks is easy to deploy both in the cloud and on-premise.
  3. Besides, its smart reporting module can be configured to suit different user preferences.

Detailed Coupa Review

Factors to Consider When Buying an Accounting Software

Narrowing down your list of prospective accounting software can be quite tedious, especially with the plethora of quality products available on the market. To help you simplify the process, we have compiled some factors that you might want to consider when buying an accounting software:

1. Can it adapt to your current accounting process?

Whether you are already using an accounting platform or are looking to graduate from your spreadsheet system, chances are you already have an idea of what you need to carry out your accounting process. You should find an accounting system that will be able to provide you with all the aspects that you think are working for your current system as well as give you other tools to reinforce it in the future.

For this, you might want to find solutions offering a complete set of features for all your accounting tasks, preferably one with a scalable architecture and an easily configurable interface. Alternatively, you can opt for a solution that can support integrations so you can avoid dealing with bloatware.

2. Can it grow with your company?

Say, for example, you operate a t-shirt printing business from your home and are working to grow your customer base enough to open up a shop. While you could easily get away with using basic accounting tools as of the moment, it might not be able to handle your needs once your business expands.

To avoid having to replace your accounting tool every time your clientele grows, find a platform that will be able to scale to your changing needs. In short, don’t simply focus on your current needs when assessing a software but also consider your future business plans. This way, you can maximize your investment and avoid wasting time on learning a new platform.

3. Does it fall within your budget?

A product’s value for money lies in its total cost of ownership, so to truly get a good idea if a particular accounting software falls within your budget, you need to study your prospective software’s available pricing plans. Aside from looking at how much each package is, pay special attention to its inclusions and limitations.

The solutions on your list should have basic accounting functionalities such as bookkeeping and expense management and, ideally, some advanced features and industry-specific tools. It is also important to note that some vendors can only support a certain number of users and accounts, so be sure to check if it will be able to handle your requirements. Also, you might want to ask the vendor if their plans are inclusive of regular updates, customer support, and installation fees as these all add to the total cost of ownership of a product.

What is the Best QuickBooks Alternative?

Hopefully, with this list of top 10 alternatives to QuickBooks, you were able to get a better idea of what accounting system will work best for you. To sum it up, we highly recommend FreshBooks if you are looking for an excellent alternative to QuickBooks as it offers a similarly easy-to-use interface and comprehensive functionalities. From basic accounting and expense tracking to time tracking and payment processing, this software can serve as an all-in-one hub for your accounting needs. You can use all the Freshbooks features for free for a period of time to see if the software matches your needs. Simply sign up for its free trial to learn more.

Of course, it does have its shortcomings, such as its lack of account charts and the fact that it doesn’t support automatic data synchronization. Should these pose problems for you, you can always check out the other options we’ve mentioned on this list.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. From pitch deck to exit strategy, he is no stranger to project business hiccups and essentials. He has been involved in a few internet startups including a digital route planner for a triple A affiliate. His advice to vendors and users alike? "Think of benefits, not features."

1 Comments »
jerry strickland says:

My first concern is can I import my QuickBooks data base. And I will need a multiuser mode. I have 4 users now.

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