Top 5 Trello Alternatives: List of Project Management Software Market Leaders

Wrike: No. 1 In Project Management


project manager thumbTrello is all about seeing the big picture and drilling down to relevant details with ease. Arguably one of the most popular project management software today, Trello makes projects highly visual, collaborative, and flexible. But is it enough?

If you follow kanban or demand project agility, you’ll like the software’s key features: movable boards, cards, and lists. You can use them to organize hierarchies, as pipeline visual ticklers, milestone markers, collaboration thread, file sorting, an idea box… the ways are only limited by your imagination.

It is this agility that makes the software popular for myriad projects, from freelance tasks to more complicated ones.

While the software is adaptive to different scenarios, it is most ideal for agile teams. Creative teams, app developers, or startups find its visual approach indispensable. Furthermore, it has a freemium for an individual user, a good deal for pennypinchers.

The only major drawback our team found after conducting a thorough Trello review is its lack of sophisticated reporting. Passed that chink in its armor, it’s great for: organizing projects in different ways (ex. by chronology, teams, project types, budget, etc.); keeping team communication tight and in sync with all members; sorting data by relevance; and monitoring bottlenecks or milestones in your pipeline.

When you use Trello, you’ll find it possible to:

  • Manage project pipeline with simple drag-and-drop actions
  • See all cards moved by members in real time and in sync with your board
  • Use cards to share data fast and easy—upload attachments, post links
  • Use cards to collaborate—post comments, create checklists, assign due dates, add labels
  • Monitor all actions and progress by the team on one board
  • Invite unlimited number of members
  • Collaborate easily with shared calendar
  • Get updated fast with push notifications in the app, email, on desktop, browser, mobile
  • Integrate with popular productivity apps like Google Drive, Dropbox, OneDrive, Box

Clearly, Trello does a good job with visual ticklers and agile features. However, there are times when you need more than boards and cards and might want to consider other options.

What are the top 5 Trello alternatives?

1. Wrike


Wrike is one of the most complete project management software and can grow with your business. As your company wins bigger and more complex projects, you can scale the software’s features and pricing. A free plan for teams up to 5 users is also included if you want to test the app first. You can easily start your free trial of Wrike here.

This award is given to the best product in our Project Management Software category. It highlights its superior quality and underlines the fact that it's a leader on the market.
Wrike won our Best Project Management Software Award for 2018

From shared task lists, you can graduate to full project planning and collaboration. Then, further expand your team’s capability with robust work management, customization, and executive reporting. For really complicated projects, Wrike can tailor solutions and provide advanced security and controls. For more similar solutions, check our Wrike alternatives list.

Why use Wrike instead of Trello?

  • Scalable from simple to advanced features
  • End-to-end features for complex projects
  • Has time tracking and resource management
  • Has hierarchies and dependencies in task management
  • Advanced integration with MS Project and RSS
  • Other sophisticated features: Gannt charts, advanced reporting, graphical analytics, proofing and approval, custom fields and workflows
  • Free for up to 5 users
  • Live chat support

Why use Trello instead of Wrike?

  • Emphasis on pipeline visualization
  • Great collaboration tool for small teams
  • Great for kanban fans
  • Drag-and-drop simplicity

2. Asana


Asana specializes in workflow management and is definitely one of the top Trello alternatives out there. It has a wide array of tools to manage tasks, information, and processes. People who use Asana like how they can track to-dos in different ways—by teams and members, due dates, project types, category, status, or any other category.

Asana is rich in features for collaboration and task management, but technically, it isn’t a full project management solution. It lacks billing and Gantt charts, and has trouble handling graphics jobs.

But if you’re looking for a robust freemium, it is arguably the best in the category. You get free task management, communication tools, and dashboard for up to fifteen members. For many small businesses these are all the features they need to make their teams efficient.There are few Asana alternatives you can also check before making a final decision.

Why use Asana instead of Trello?

  • Best freemium in its category, up to 15 users
  • Track all kinds of to-do lists, tasks, and processes
  • UI designed by Facebook founder; has intuitive newsfeed
  • Solid HMTL5 design, mobile and device responsive
  • See team members’ tasks quickly
  • Create progress reports
  • Customize dashboard view
  • Cheaper premium plan

Why use Trello instead of Asana?

  • Specializes on kanban workflow
  • Visually rich using color-coded cards
  • No complicated features, just plug-and-play
  • Simpler to use for simple projects

3. Basecamp


Basecamp is the closest to Trello in terms of being highly visual, collaborative, and simple. The two apps seem to compete for the same niche: freelancers, small businesses, and large enterprises with basic project management requirements.

Like Trello, Basecamp employs color-coding but in folders, not as cards. This makes its file management highly visual. Likewise, task management is clear and easy to follow, which mimics Post-It dynamics.

The home screen also turns tasks, teams, statuses, updates, notes, comments, ec. into visual ticklers you can easily sort or follow.

But the major advantage of Basecamp is its collaboration tools. It’s better in consolidating to-do lists, documents, files, emails, chats, among others. Communication is also more seamless including a chat tool for quick questions or sharing of information. A good idea is also to look at the Basecamp alternatives we suggest, and compare them to Bitrix24.

Why use Basecamp instead of Trello?

  • Message board more suited for conversation threads
  • Emphasis on collaboration and clear communication
  • Consolidates lists, spreadsheets, documents
  • Chat tool allows real-time communication
  • Daily Progress page gives quick overview
  • Drag-and-drop folder system makes file organization easy
  • History of changes makes it easy to revert to original
  • Allows 1:1 personal discussion

Why use Trello instead of Basecamp?

  • Unmatched kanban conformity
  • Boards and cards open to more flexible workflows
  • Has freemium with unlimited boards and members

4. Smartsheet


If you’re so used to spreadsheets, Smartsheet weans you from Excel dependency to a more powerful project management platform. The software has the feel and intuitiveness of spreadsheets, even as you discover new features to manage workspaces and folders. Among others, you’re introduced to cards and Gantt charts, two useful project monitoring tools.

You’ll also notice that Smartsheet can handle most project types, from simple to complex. It lets you attach files, set notifications, share charts, and automate processes.

You have collaboration tools, too, to handle projects from start to finish. Its cloud and mobile infrastructure also boosts productivity with 24/7 accessibility via internet from any device or browser. Smartsheet lets you opt for a customized feel by changing the interface with your colors and logo. For more simple and small-business friendly solutions, read our list of handy Smartsheet alternatives.

Why use Smartsheet instead of Trello?

  • Has familiar spreadsheet feel
  • Discussion board makes longer conversations easier to follow
  • Content management allows better file control
  • Project hierarchy lets you lay out clear task dependencies
  • Project templates get you up to speed at once
  • Live chat for immediate communication
  • Social media integration

Why use Trello instead of Smartsheet?

  • Ideal for kanban processes
  • Better suited for agile teams
  • Freemium with unlimited number of users

5. MS Project


It is one of the more robust project management solutions that can handle complex projects with ease.
Microsoft Project helps you to plan, collaborate, manage, and report on projects at different levels and with varying complexities.

Backed by Microsoft’s enterprise technologies, this software balances usability with advanced modules. It features project portfolio, resource management, and IT management. Traditional project leaders will be familiar with its architecture featuring Gantt charts, hierarchies and dependencies, and milestone tracking.

If your project has complicated processes, you’ll be happy to know MS Project can address workflow challenges in high-level industries, such as: manufacturing, pharmaceuticals, construction, and health care. If looking for more messaging solutions with the same level of quality you can also check some of the best Microsoft Project alternatives.

Why use MS Project instead of Trello?

  • Advanced modules for complex projects
  • IT management ideal for companies with tech support
  • Has resource management for shared facilities
  • Native compatibility with Office, other Microsoft solutions
  • Advanced reporting
  • Why use Trello instead of MS Project?
  • More agile with drag-and-drop navigation
  • Better in creating visual ticklers
  • Emphasis on kanban workflow

Pricing Comparison



Payment Plans

Accepted Payments


  • Free for one user with unlimited members
  • Paid plan starts at $10 per user
  • Freemium
  • Monthly
  • Annual
  • Credit Cards
  • Mailed Check
  • Bank Transfer


  • Free plan up to 5 users
  • $10 for 5, 10, or 15 users
  • Larger teams are priced from $25 to $35
  • Free trial
  • Freemium
  • Monthly
  • Annual
  • Quote
  • Credit Cards
  • Mailed Check
  • Bank Transfer


  • Free plan for up to 15 members
  • Paid plan starts at $8.33 per user billed annually
  • By quote for enterprise solutions
  • Freemium
  • Monthly
  • Annual
  • Quote
  • Credit Cards
  • Mailed Check
  • Bank Transfer


  • Available all-in features either as monthly or annual subscription
  • Free trial
  • Monthly
  • One-time payment
  • Credit Cards
  • Mailed Check
  • Bank Transfer


  • Individual at $14 per user
  • Team at $15 per user
  • Business at $25
  • Quote for enterprise solutions
  • Free trial
  • Monthly
  • Annual
  • Credit Cards
  • Mailed Check
  • Bank Transfer

MS Project

  • Project Pro at $25 per user
  • Project Standard at $590 per user
  • Project Professional at $1,160 per user
  • Monthly
  • On-premise license
  • Credit Cards
  • Mailed Check
  • Bank Transfer

Integration Comparison


Available API

Native Integrations


  • Open API
  • SDK
  • Slack
  • Google Drive
  • GiHub


  • Open API
  • Turns emails into tasks
  • Available extensions
  • Gmail
  • Apple Mail
  • Microsoft Outlook
  • Box
  • DropBox
  • Google Drive


  • Open API
  • Available extensions
  • Google Drive
  • Dropbox
  • Box
  • Cloudwork
  • MailChimp
  • WordPress
  • Chrome Extension
  • Zapier
  • Github


  • Open API
  • Add-Ons
  • Zapier


  • Open API
  • Partner-built solutions
  • Microsoft
  • Google Apps
  • Salesforce
  • Atlassian
  • Box
  • Tableau

MS Project

  • SDK
  • Javascript API
  • Office
  • Skype
Category: B2B News

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