vFairs Pricing Packages: What’s Included in the Customized Annual and Per Event/Product Plans?

Are you tired of juggling multiple spreadsheets, emails, and calendars to manage your events? Frustrated with the constant back-and-forth communication and lack of centralized control? Event management platforms are the ultimate solution to streamline your event planning process. With these platforms, you can effortlessly handle registrations, ticketing, scheduling, and attendee engagement all in one place, saving time, reducing stress, and ensuring a seamless event experience. Say goodbye to the chaos and embrace the simplicity of event management platforms.

Discover why vFairs is worth trying for your event management needs. With vFairs, you can unlock the power of virtual events and create unforgettable experiences for your attendees. From interactive virtual trade shows to engaging job fairs and conferences, vFairs offers a user-friendly platform to captivate your audience and deliver exceptional results.

This article explores the various vFairs quote-based pricing packages that best address your event goals and needs.

According to a report by Allied Market Research, the global event management software market was valued at $6.38 billion in 2019 and is projected to reach $14.83 billion by 2026, growing at a CAGR of 11.7% from 2019 to 2026.

As the pandemic continues to improve worldwide, planners have regained their optimism and hope for the industry’s future as they enter 2021. In late 2020, most planners (51%) had a pessimistic view. But by early 2021, less than a quarter maintained this negative perspective. A considerable shift occurred, with a whopping 77% now expressing neutral or optimistic feelings toward the industry.

The pandemic led to the rise of virtual and hybrid events, combining in-person and online elements. In the 2021 Event Marketing Report by Bizzabo, 93% of event marketers planned to invest in virtual events, and 78% planned to invest in hybrid events. The same survey found that event marketers allocated 21% of their budgets to in-person events, 19% to virtual events, and 10% to hybrid events.

Overview of vFairs

vFairs is a leading online event platform that enables businesses to organize virtual events such as trade shows, job fairs, and conferences. It offers an immersive, customizable virtual environment and a robust suite of tools to facilitate high-value interactions. Intended users are businesses and organizations across various industries that must host interactive events.

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This robust platform offers a variety of features that make it a unique and engaging platform. vFairs’ centerpiece is its customizable 3D environment, which allows users to create visually striking virtual booths, exhibitor halls, and auditoriums, aiming to mirror the feel and interactivity of an in-person event. The booths with interactive avatars can be personalized with branding materials, promotional videos, downloadable content, and live demos, providing a rich and engaging user experience.

Furthermore, vFairs provides networking features such as live chat, video conferencing, and interactive games to facilitate engagement between participants, vendors, and sponsors. Its robust analytics tracking and reporting system captures rich data on visitor behavior, interactions, and downloads, allowing event organizers to gain valuable insights into attendee engagement and preferences.

For organizations looking for an event management platform that enables businesses to create customizable, interactive virtual events with insightful analytics, vFairs is a good option.

vFairs Pricing Packages

Every vFairs quote-based plan will include similar features at different scales. For instance, the Basic Annual License offers 1,000 registrations. On the other hand, the Enterprise Annual License offers 5,000 registrations. Here are the general inclusions of vFairs’s quote-based pans.

• Core Event Management: The vFairs app provides essential event management tools to plan, organize, and execute virtual events.
• Standard Designs (Virtual Events): vFairs offers a range of pre-designed templates and layouts to create visually appealing virtual event environments.
• Custom Designs (Virtual Events): Along with standard designs, vFairs allows for customization of the virtual event platform to match the branding and theme of the event.
• Exhibition Hall and Booths (Virtual Events): The vFairs app offers a virtual exhibition hall where exhibitors can set up virtual booths to showcase their products, services, and interactive content.
• Auditorium (Virtual Events): The auditorium feature enables virtual presentations, keynote speeches, panel discussions, and live streaming of sessions.
• Core Engagement Tools (Virtual Events): vFairs provides various engagement tools to enhance attendee interaction. These tools may include live chats, one-on-one video meetings, Q&A sessions, polls, surveys, and gamification elements to keep attendees engaged throughout the virtual event.
• Networking: The networking feature facilitates connections and networking opportunities among event participants.
• Event Intelligence: vFairs offers event intelligence features that give organizers insights and analytics on attendee behavior, engagement levels, session popularity, and other data points.
• OpenAI / ChatGPT Integration: vFairs integrates OpenAI or ChatGPT technology, allowing AI-powered chatbots or virtual assistants to provide automated assistance, answer attendee queries, and enhance the virtual event experience.
• Integrations: These include apps like CRM, marketing automation tools, webinar platforms, and payment gateways to streamline event management processes.
• Third-Party Client Add-ons Integrations: vFairs can integrate third-party client add-ons based on specific requirements.
• vFairs Mobile App: vFairs offers a mobile app that enables attendees to access and participate in virtual events from their mobile devices.
• Languages: vFairs supports multiple languages, allowing organizers to create multilingual virtual events to cater to diverse audiences worldwide.
• SLA and Response Time: vFairs provides a Service Level Agreement (SLA) that outlines their commitment to meeting specific service standards, including response times for customer support inquiries or technical issues.
• vFairs Team: The vFairs team comprises experts who provide guidance, support, and technical assistance throughout the event planning and execution process. They collaborate closely with organizers to ensure successful virtual events.

1. Basic Annual License

Event organizers can visit the ‘Login Data’ section to retrieve sign-in details related to attendees, booth representatives, speakers, and administrators.

This package offers basic registration and planning needs, ideal if you host five events or less every year.

What’s included in the vFairs Basic Annual License?

• 1,000 registrations
• With Dedicated Project Management Support
• Basic Customer Support
• vFairs Basic Platform Offering for any type of event (Virtual, In Person, and Hybrid)
• Always-on website option available
• Unlimited events
• Unlimited content

2. Premium Annual License

vFairs’ users’ list dashboard lets you easily reach out and communicate with everyone in your event, from event owners, admins, and attendees.

This is best for organizations that need advanced end-to-end management of their virtual, hybrid, or in-person events with the ability to handle high attendee volumes.

What’s included in the vFairs Premium Annual License?

This plan includes everything on the Basic Annual License plan plus:

• 2,000 registrations
• With named Project Management and Customer Success Reps
• Premium Customer Support

3. Enterprise Annual License

vFairs will accompany you until after your event, offering data-intensive post-event features, including a reporting dashboard.

This is the go-to option for large organizations that need a complete enterprise-grade event management platform with white-glove service to drive complex event programs.

What’s included in the vFairs Enterprise Annual License?

The Enterprise Annual License offers everything on the Premium Annual License plan plus:

• 5,000 registrations
• With Dedicated Project Management and Success Reps
• Custom Integrations
• Custom Features
• Enterprise Grade Unbeatable Customer Support

4. Per Event/Product Plans

vFairs allows you to amaze online attendees with an immersive 3D experience, including webinars, exhibit halls, networking, and gamification.

These five per-event/product plans are designed to cater to any virtual, in-person, or hybrid event goals and scale.

What’s included in vFairs’ per event/product packages?

• Registration and Ticketing Package
  • Custom-designed landing page
  • Custom registration form
  • Custom form (exhibitor) – optional
  • Up to 5 content pages
  • Pricing page with tiered packages
  • Attendee Management Interface
  • Pre-event email marketing tools
  • vFairs Event URL (i-e eventname.vfairs.com)
  • Detailed Reporting
  • vFairs named Project Manager & Customer Success Manager (white glove service)
  • 500 registrations included
• vFairs Premium Event Check-In – Badge Design & Badge Printing Software
  • Custom Badge Templates ( 4” x 3” & 4” x 6” etc)
  • Custom Branding options (logo, colors, fonts)
  • Populate badges with custom information (name, company, job title, etc.)
  • Display additional user information (exhibitor, attendee, sponsor, organizer, etc.)
  • Unique QR codes for each badge to facilitate networking and lead capture
  • Sponsorship Opportunities in the Badges
  • Pre-Print for Peace Of Mind
  • Pre-printing in bulk capability
  • Ability to print badge by Name or QR code
  • Use your iPad/Tablet or Smart Phone as a Check-In Kiosk for Badge Printing
  • Enable Attendee Self Check-in
  • Real-Time Reporting
  • Named Project Manager & Customer Success (white-glove service)
  • 500 registrations included
• vFairs Mobile Event App
  • Unlimited Registration / Attendees
  • Custom Branding
  • Exhibition Hall (15 booths included)
  • Auditorium (15 sessions included)
  • Up to 3 LIVE days
  • Appointment Scheduling
  • Personalized Agenda Builder
  • Custom Scheduled Notifications
  • Sponsorship / Branding Options
  • Text, Audio, and Video Chat
  • One-to-one / Group Chat / Scheduled Chat
  • iOS / Android apps
  • GDPR Compliant, WCAG / VPAT Compliance
  • 3 months of on-demand access
  • Real-Time Reporting
  • Named Project Manager & Customer Success (white-glove service) for Event Organizer/Owner
  • 24/7 Live Chat Support available to attendees, exhibitors, and speakers
• vFairs Virtual Event Platform License
  • Custom Landing Page
  • Custom Registration Form
  • Payment Capture (if applicable)
  • Standard Lobby, Exhibition Hall, Auditorium, and Lounge designs
  • 1 LIVE day
  • Booths (15 included)
  • Webinar/Sessions (15 included)
  • Text, Audio, and Video Chat
  • One-to-one / Group Chat / Scheduled Chat
  • Fully Mobile Accessible / Compliant
  • GDPR Compliant, WCAG / VPAT Compliance
  • 3 months of on-demand access
  • Real-Time Reporting
  • Named Project Manager & Customer Success (white-glove service) for Event Organizer/Owner
  • 24/7 Live Chat Support available to attendees, exhibitors, and speakers
  • Unlimited Registrations
• vFairs Hybrid Event Platform License
  • Custom Landing Page
  • Custom Registration Form
  • Payment Capture (if applicable)
  • Standard Lobby, Exhibition Hall, Auditorium, and Lounge designs
  • Booths (15 included)
  • Webinar/Sessions (15 included)
  • Text, Audio, and Video Chat
  • One-to-one / Group Chat / Scheduled Chat
  • Fully Mobile Accessible / Compliant
  • GDPR Compliant, WCAG / VPAT Compliance
  • 3 months of on-demand access
  • Real-Time Reporting
  • Named Project Manager & Customer Success (white-glove service) for Event Organizer/Owner
  • 24/7 Live Chat Support available to attendees, exhibitors, and speakers
  • Unlimited Registrations

What are vFairs’ payment terms and refund policies?

Payment Terms

vFairs uses a pay-per-event pricing model, where clients are charged based on the event’s scope, features, and duration. Payments are typically due upfront, and clients are invoiced before the event takes place. For larger or recurring events, vFairs may offer annual contracts with payment plans customized to fit the client’s needs. These terms are agreed upon prior to event scheduling.

Refund Policies

vFairs follows a strict no-refund policy once the payment has been processed and the contract signed. However, in exceptional cases such as natural disasters or other uncontrollable circumstances, the company may offer a partial refund or the option to reschedule the event. Any potential refunds are evaluated case-by-case, and clients should review the contract’s terms carefully before agreeing. For dissatisfied clients, vFairs may provide credits towards future events rather than issuing refunds.

In general, businesses are advised to fully understand and confirm the payment and refund conditions as they apply to their specific agreements.

Is vFairs the right platform for you?

vFairs is a versatile platform for organizations hosting diverse virtual events, offering immersive and interactive experiences through customizable booths, avatars, and live chats. Its robust analytics provide valuable insights into attendee behavior, aiding post-event analysis, lead generation, and strategy planning. Likewise, its seamless integration with marketing tools and CRM systems further enhances data management and follow-up efficiency.

The platform’s multi-lingual support and inclusivity features can empower organizations to connect to international audiences, promoting a broader reach easily. By enabling virtual events, vFairs allows organizations to bypass physical events’ logistical complexities and substantial costs.

Nevertheless, as with any software solution, it’s important to balance the pros and cons of vFairs against other competing platforms before investing financially.

By Jenny Chang

Jenny Chang is a senior writer specializing in SaaS and B2B software solutions. Her decision to focus on these two industries was spurred by their explosive growth in the last decade, much of it she attributes to the emergence of disruptive technologies and the quick adoption by businesses that were quick to recognize their values to their organizations. She has covered all the major developments in SaaS and B2B software solutions, from the introduction of massive ERPs to small business platforms to help startups on their way to success.