Top 10 Video Conferencing Systems for 2024

For many companies, the COVID-19 pandemic has changed work arrangements enough that regular on-site work has become a thing of the past. As hybrid work arrangements become increasingly more common, virtual communication solutions like video conferencing systems can prove to be crucial in a project’s success. These software solutions are vital to helping teams collaborate more efficiently, thanks to advanced features such as unified communication channels, whiteboards, and breakout rooms.

But how do you choose the best video conferencing system to add to your organization’s tech stack? To help you figure that out, this article discusses the 10 best video conferencing systems today. All these platforms come complete with features that can help teams benefit from more efficient communication.

If recent workforce trends are anything to go by, it seems like flexible work arrangements are here to stay. For many organizations, this means crafting and implementing hybrid work policies, where employees split their time between on-site work and remote work. In fact, according to a recent Accenture study, 63% of high-growth organizations enforce work arrangements that allow employees to be productive anywhere.

A wide variety of collaboration technology supports workers in being productive wherever they are. Video conference software, for instance, comes in handy for easing communication in a range of scenarios, such as facilitating meetings and hosting virtual events. Likewise, A GetVOIP study found that more than 85% of companies use video calls to conduct employee interviews.

Given these tools’ popularity, there is a multitude of video conferencing programs on the market today. These applications range in function from simpler meeting tools that provide basic video call functions to comprehensive platforms that support HD-quality video conferencing, file sharing, and meeting recording. Many of these software solutions also readily integrate with other types of business applications for collaboration, document management, and project management.

Below, we’ve listed the 10 best video conferencing systems for 2025. Though all of these systems support video conferencing, they come with an extensive range of features and integrations. With this variety, you’ll easily find the best video conferencing application for your organization’s needs.

Top 10 Video Conferencing Systems

1. RingCentral MVP

RingCentral MVP leads our list of top video conferencing systems. The comprehensive software centralizes communication channels including video, phone, and messaging into a single platform. As a result, the platform supports more efficient team collaboration for businesses of all sizes, from SMBs to large enterprises.

As one of the market’s leading video conferencing platforms, RingCentral MVP offers robust video meeting features. Through the application, users enjoy HD quality video meetings with team messaging capabilities. Users can join from any devices, including mobile devices and desktops, even without downloading the application. Hosts will also be able to control who joins meetings and sends messages during the meeting; these features ensure that team members stay focused on the agenda.

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Furthermore, RingCentral MVP comes with advanced features to ensure meeting productivity. A built-in presentation mode, screen sharing, and annotation help users provide more immersive presentations. Each meeting can also be split into breakout rooms and instant teams. These features similarly support efficient collaboration and brainstorming activities. Meanwhile, automatic live transcription and meeting recording features enable hassle-free documentation.

Also, RingCentral MVP offers tools that are particularly useful for remote teams. For instance, customized virtual backgrounds and appearance filters help users project a professional appearance wherever they’re working.

2. BrainCert

Coming in second on our list, BrainCert likewise comes with plenty of features that support video conferencing. For instance, the platform offers an enlarged video conference mode. This conference mode automatically detects speakers and consumes fewer CPU resources, so it works with a wider range of devices. The enlarged conference mode can also support virtually unlimited audio streams and up to 10 simultaneous video streams.

In addition to an enlarged video conference mode, BrainCert also comes with an interactive whiteboard feature. Users can easily write or draw on the whiteboard to get their point across during meetings. Document reader and annotation tools are also available for easier collaboration and improved engagement. All these features are what make Braincert one of the best learning management systems today as well.

Aside from its video conference mode, BrainCert also offers meeting rooms. These meeting rooms can support up to six video streams and provide multiple whiteboards. These responsive whiteboards are designed to look the same wherever they’re viewed, whether on mobile or desktop. And since BrainCert meeting rooms are browser-based, users don’t need to download software to join meetings.

BrainCert’s meeting rooms also offer various customization options. Users can customize their meeting link URL to apply company branding or even use vanity domain URLs. Additionally, meeting rooms themselves can have customized backgrounds, whether chosen from a built-in image gallery or uploaded by users themselves.

3. GoToMeeting

GoToMeeting is known for being one of the first platforms to offer cloud-based meetings. It’s a video conferencing platform designed to support online meetings from a wide variety of devices. As a result, attendees can join a meeting on the platform even without a GoToMeeting account. Moreover, the platform is known for its high-quality audio and video.

Standard features on the platform include screensharing and meeting drawing tools, which help improve team collaboration and document sharing. These meetings also offer presenter control, so any meeting guest can get presenter control and share their screen. Users will also be able to share control of their keyboard or mice.

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Also one of the most popular web conferencing software, GoToMeeting offers features for documenting meetings. One such feature is Smart Meeting Assistant, which automatically creates meeting transcriptions and capture meeting highlights. Likewise the assistant can be used to emphasize action items. You can even capture presentation slides and compile them into a shareable PDF.

Additionally, the platform comes with robust features to keep meetings secure. It uses 256-bit encryption to secure data from screen-sharing and text chat information. Meeting organizers also have the option to lock meetings before they start and protect meetings with passcodes.

4. GoToWebinar

GoToWebinar makes holding webinars easier for all types of businesses and entrepreneurs. The platform’s features streamline webinar management, from setup and promotion to post-event analytics. These features make the platform ideal for a wide variety of use cases, including training, marketing events, and even product demonstrations.

First, the platform makes planning and promoting webinars a breeze. Users can create custom emails to invite, confirm, and remind attendees of upcoming webinars. Automated email templates make the work even more convenient. You’ll also be able to choose between scheduling your webinar in advance or making it an on-demand event. If you opt for the latter, attendees can choose when the session starts. Pre-recording your event also helps you avoid problems such as connection issues. In this way, everything goes smoothly during your webinar.

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Second, GoToWebinar also comes with webinar presentation features and tools. Through the platform, standard webinar events can have a maximum of 1,000 attendees, and attendees can join from desktops or mobile devices. Moreover, each webinar can have up to six organizers. The platform also allows different presenters and panelists to share their webcams during events. You can also use interactive polls to keep the audience engaged during the webinar

Lastly, if you want to accommodate more attendees, you also have the option to use webcast mode. Up to 3,000 attendees can join a webcast even without downloading the application.

5. Lifesize

One of the most widely known video-conferencing solutions today, Lifesize boasts of being the world’s first application to offer 4k video conferencing. The Lifesize application is reportedly used by thousands of organizations today. The software itself offers video conferencing and meeting room features, all wrapped in an intuitive user interface with plug-and-play functionalities.

Lifesize’s meeting solutions offer 4k video quality and equally crystal-clear audio. These solutions also offer multi-app room systems, which can be integrated with third-party video conferencing services like Microsoft Teams and Google Meet. You can also set up the Lifesize app according to your organization’s communication requirements.

Moreover, as a web-based platform, Lifesize makes video conferencing easy. Users can join and host video meetings through browsers. If you want more features out of the application, you can also download Lifesize’s mobile and desktop apps. For added flexibility, the application also offers APIs so organizations can ensure Lifesize’s meeting room systems fit their workflows and needs.

Lifesize also offers robust features for scalability and security. The application relies on AWS cloud infrastructure to ensure organizations can handle high call volumes and large meetings. Calls and meetings made through Lifesize are also encrypted to the highest standards by default. Furthermore, moderators can control security through passcodes and waiting rooms to ensure that only authorized users can access meetings.

6. Skype

Perhaps anyone who has tried to make an online video call has heard of Skype. In fact, according to Skype, hundreds of millions use the platform daily for chat and video calls. Skype supports audio and HD video calling on a wide variety of devices, including phones, desktops, and tablets. Users can also make and receive calls through browsers and Alexa and Xbox devices.

The software provides audio and HD video calling, so users can host video or audio conferences. Live captions and subtitles can be added to meetings to make them more accessible. Users will also be able to join online meetings even without Skype accounts. You can also use customized background effects to project a professional image, whether you’re hosting an online meeting or holding an online interview.

Furthermore, setting up online meetings on Skype takes only a few minutes, at most. All you have to do is create a meeting link and share it with other meeting participants. You can invite up to 99 people to join free video meetings on the platform. These meetings can last up to 24 hours each as well and can be recorded for easier documentation.

As one of the market leaders in communications systems, Skype supports more than just video conferencing. You can use the software to call landlines and mobile phone numbers at lower rates. For a flat fee, users can also get a local phone number for unlimited incoming calls in 25 countries and regions. Moreover, users can send online messages and SMS through Skype.

7. Zoom

Zoom is another highly popular video conferencing software. The platform is used by a wide range of industries, including SMBs, enterprises, and healthcare and education institutions. As such, the software is ideal for a variety of use cases, including hosting video conferences, conducting online training, and teaching online courses.

Zoom comes with various features to make it easier for users to host video meetings. The platform offers HD video and audio for video conferences, with support for over 49 on-screen video streams and up to 1,000 video participants. Co-annotation tools are also available for more effective collaboration. Polls, hand-raising, and filters can also be used during meetings to improve engagement among participants.

Aside from these features, Zoom also lets users record their meetings locally or to the cloud. Searchable transcripts are also available for easier referencing. Users can also opt for team chat for easier file sharing and streamlined team communications. Moreover, you can start meetings from calendar systems such as iCal and Outlook. All these functionalities have helped Zoom dominate the video conferencing market, taking 50% of the market share in 2021.

In addition, Zoom offers various tools to help users make sure they’re ready for online meetings. Participants can benefit from clearer audio through features like background noise suppression. Virtual backgrounds and lighting adjustments also allow users to provide a more polished, professional appearance.

8. Cisco Webex

Cisco Webex is a video conferencing platform that offers various flexible features for hassle-free online meetings and conferences. The platform offers standard features such as HD video along with advanced functions such as AI-powered meeting assistance. In this way, Cisco Webex supports more efficient team collaboration and clearer communication.

Some standard features included in Cisco Webex are HD video, interactive whiteboards, as well as messaging and screen-sharing capabilities. The platform can also provide a personal room and support for up to 100 participants, depending on the plan you choose. The platform’s video conferencing feature also integrates one-on-one conversations and group messaging for hassle-free collaboration.

In addition to these standard features, Cisco Webex offers some advanced functionalities as well. These include advanced noise removal and speech enhancement to help participants focus on the meeting. The platform can also recognize simple hand gestures so participants can express themselves. The platform can also automatically take notes and create transcripts of online meetings. Likewise, custom layouts let participants choose how they view the meeting screen.

In addition, Cisco Webex comes with features such as video overlays and real-time translation into over a hundred languages. These features also help create a more immersive video conferencing experience.

9. Townscript Live

Townscript Live is an event management software that can be used to host video conferences as well. This platform is web-based, so participants can join conferences without installing any software. The platform is also built for convenient streaming across a wide variety of devices, including desktops, tablets, and mobile phones.

Through the platform, users can create virtual stages and add multiple speakers and hosts to their video conferences. Organizers can also split video conferences into multiple tracks and sessions if needed. Conference hosts can interact with participants through Q&A sessions. Meanwhile, engagement can be improved through tools such as live polls and surveys.

In addition, Townscript Live comes with features to improve content sharing during video conferences. Organizers and hosts can easily upload files and share it with meeting participants. Screen sharing can also be enabled to ensure more effective collaboration. Moreover, participants can use virtual chatrooms.

To cater to the needs of different businesses, Townscript Live comes with a free trial and three paid pricing plans. The free trial lets users try all platform features and supports up to 10 event attendees. Meanwhile, the platform’s Theater Room plan offers support for up to 100 attendees and events of up to 2 hours in length.

10. Google Meet

Google Meet is another well-known video conferencing system. Formerly known as Google Hangouts, Google Meet now supports secure business meetings with high-quality audio and video. One of the foremost features of this application is that it prioritizes the security of online meetings. Video conferences on the platform are encrypted in transit to secure information. Anti-hijacking features and meeting controls also comprise the platform’s anti-abuse measures.

One important feature of Google Meet is that it ensures high-quality video calls, no matter the network speed. This comes in handy for people who often encounter connectivity issues. AI-assisted technology also ensures that conference participants can benefit from crystal-clear calls wherever they are.

For added convenience, Google Meet allows users to share documents and slides by sharing their screens or just windows. Hosts can invite up to 250 participants to a meeting as well. However, only participants approved by the meeting owner can join the meeting.

Furthermore, Google Meet makes video conferences more accessible. Through Google’s speech recognition technology, users can add live captions to meetings. In this way, non-native speakers and hearing-impaired meeting participants find it easier to follow along during video conferences.

How to Choose the Best Video Conferencing System

Clearly, you have various options to consider when choosing the best video conferencing system for your organization’s needs. All these platforms offer standard features for supporting HD video and audio calls. However, some may be more advanced than others, offering additional tools for collaboration, file-sharing, and recording.

If you want to try out the features of a top video conferencing software, you can check out RingCentral MVP. The platform offers support for up to 200 video meeting participants as well as multiple security features to keep your meetings and data safe. It also comes with features such as annotations, in-meeting chat, and meeting recording.

To make the choice a little easier for you, we’ve put together a list of the most important factors to consider when choosing video conference tools.

Considerations for Choosing Video Conferencing Tools

1. Number of participants. It’s best to consider how many participants regularly attend your organization’s conferences. While there are video conference systems that allow hosts to invite hundreds of participants for free, others will charge additional fees for supporting a large number of users.
2. Meeting security. Look for a video conferencing system that keeps meetings secure and ensures the privacy of participant information. These security features typically include meeting passcodes, waiting rooms, and host controls.
3. Transcription and recording. You’d want to choose a video conferencing software that offers automatic transcription so participants can focus on the meeting rather than on note-taking. Recordings of meetings also come in handy for reviewing meeting highlights and action items.
4. Breakout rooms. You might also want to consider a video conferencing solution that lets you split the conference into smaller breakout rooms. These breakout rooms can improve collaboration efforts between team members.
5. Meeting analytics. Consider choosing a video conferencing platform that provides analytics for metrics such as attendance rates and the duration for which participants were logged in. The data can help you plan more effective video conferences in the future.

If you’re looking for more virtual tools to support your organization’s hybrid work policies, check out our list of 20 best virtual collaboration tools for remote teams.

Key Insights

• Importance of Video Conferencing: With the rise of hybrid work arrangements, video conferencing systems have become crucial for efficient team collaboration.
• Top Choice: RingCentral MVP is highlighted as the best video conferencing system due to its HD video capabilities, breakout rooms, interactive tools, and comprehensive communication features.
• Comprehensive Solutions: The article lists the top 10 video conferencing systems for 2024, each offering unique features suitable for various business needs, from basic video calls to advanced collaboration tools.
• Market Trends: Video conferencing is essential not just for meetings but also for interviews and large-scale events, as indicated by the usage statistics and industry studies mentioned.
• Feature Variety: Features such as automated transcription, meeting security, integration with other business tools, and scalability are common among the top video conferencing platforms.
• Security and Accessibility: Emphasis on the importance of meeting security and accessibility features, such as live captions and encryption, to ensure safe and inclusive communication.

FAQ

1. What is the best video conferencing system? The best video conferencing system is RingCentral MVP, which offers HD video conferencing, breakout groups, interactive screen sharing, remote control transfer, whiteboards, and file sharing.
2. How has the COVID-19 pandemic affected work arrangements? The COVID-19 pandemic has led to more hybrid work arrangements, making video conferencing systems essential for efficient team communication and collaboration.
3. Why is video conferencing important for businesses? Video conferencing systems facilitate better communication, quicker decision-making, increased employee engagement, and the ability to connect with remote and gig workers.
4. What are the key features to look for in a video conferencing system? Key features include high-quality video and audio, interactive tools, meeting security, automatic transcription, breakout rooms, and integration with other business applications.
5. How does RingCentral MVP support remote teams? RingCentral MVP supports remote teams with HD video meetings, customizable virtual backgrounds, screen sharing, annotation tools, breakout rooms, and automated transcription.
6. What makes BrainCert a top choice for video conferencing? BrainCert offers features like an enlarged video conference mode, interactive whiteboards, document annotation tools, and customizable meeting URLs, making it ideal for learning management.
7. What are the benefits of using GoToMeeting? GoToMeeting provides high-quality audio and video, screen sharing, Smart Meeting Assistant for automatic transcriptions, and robust meeting security with 256-bit encryption.
8. How does Lifesize ensure high-quality video conferencing? Lifesize offers 4K video conferencing, AWS cloud infrastructure for scalability, integration with third-party services, and robust security features like encryption and meeting passcodes.
9. What unique features does Skype offer? Skype supports video and audio calls on multiple devices, live captions, customizable background effects, and the ability to call landlines and mobile phones at lower rates.
10. How does Zoom facilitate large meetings? Zoom supports up to 1,000 video participants, offers features like screen sharing, searchable meeting transcripts, live polls, hand-raising, and advanced audio and video adjustments.
11. What makes Cisco Webex stand out? Cisco Webex offers HD video, AI-powered meeting assistance, advanced noise removal, gesture recognition, meeting transcripts, and integrations with various third-party applications.
12. How does Townscript Live cater to event management? Townscript Live allows users to create virtual stages, add multiple speakers, interact with participants through Q&A sessions, and share content via screen sharing and file uploads.
13. What security measures does Google Meet offer? Google Meet ensures secure meetings with encryption, anti-hijacking features, and controls that allow only approved participants to join meetings. It also offers live captions for accessibility.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. From pitch deck to exit strategy, he is no stranger to project business hiccups and essentials. He has been involved in a few internet startups including a digital route planner for a triple A affiliate. His advice to vendors and users alike? "Think of benefits, not features."