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15 Popular HR Management Software Solutions: Which One Is The Best?

Category: B2B News
What is the best popular HR management software?

The best popular HR management software is BambooHR. Used by over 13,000 companies, it provides organizations with all the essential HR features such as payroll management, performance evaluation, and employee retention. It even comes with advanced functionalities like real-time reporting and employee self-service, making it one of the most comprehensive platforms on the market.

If you’re a small business owner or the HR manager you know you have to wear many hats–recruitment manager, administrative coordinator, payroll manager, and the list goes on. This is why having an innovative HR management software can save you time and make your day more productive.

However, with plenty of software providers competing for the attention of businesses, you might be left to wonder which HR tech is the most suitable for your operations. After all, there are quite a number of popular solutions to choose from–all equally well-designed and fully equipped according to industry standards.  

To simplify the browsing process for you, we have narrowed down possible choices to 15 most popular HR management software solutions on the market and discussed their key functionalities. This way, it will be quicker for you to pinpoint which ones will be able to address your HR concerns.

hr management software

HR management personnel spend nearly half of their daily work hours dealing with tedious processes such as employee engagement (15.3%), operations management (9%), personnel management (2.6%), administrative work (8.1%).  Performing all these tasks manually can put a damper on your overall operational productivity as it steers you away from attention-demanding responsibilities. This is where HR management tools come in handy.

These software solutions are helpful in streamlining and automating human resources activities from hiring to performance assessment. Typically equipped with features for recruitment management, payroll calculations, attendance tracking, and performance management, these applications will allow you to maximize your time and resources as effortlessly as possible.

If you opt for more advanced platforms, you can even get access to complex tools such as employee self-service, fingerprint ID, smart reporting, and custom dashboards. With these, you can make your processes more efficient, giving you and your employees more time to spend on other aspects of your operations.  

In addition to the abovementioned benefits, having this type of application can also help you in fulfilling certain HR priorities. These include attracting the right employees (23%), retaining employees (15%), engaging employees (14%), managing performance (12%), and preparing the workplace for the future (7%).

Source: IBEC HR Update 2016: Key Pay and Workplace Trends

Without further ado, here are the 15 popular HR management software solutions that you can choose from to boost your operations. We will be discussing what makes these platforms unique and the intended audience of each system. This way, it is easier for you to determine which platform meets your requirements and falls within your budget.

Before you browse, you might also want to consult our HR software purchasing guide. This will provide you with a few factors to keep in mind as you assess the products on our list.

1. BambooHR

bamboohr dashboard example

At the top of our list of 15 popular HR management software is BambooHR because of its comprehensive set of human resource management features. With tools for payroll administration, benefits management, attendance tracking, and performance evaluation, this platform is equipped to handle all your basic HR responsibilities. Moreover, it comes with advanced functionalities for employee self-service and intuitive reporting so you can be sure that this platform will be able to scale up to your requirements as your business grows.

BambooHR enables users a smooth switch from spreadsheets to a Human Resource Information System (HRIS) that will meet most of their business needs. HR professionals can use this solution’s HRIS and Applicant Tracking System (ATS) features to easily manage the different aspects of the employee life cycle. The software also offers HR managers deep visibility into strategic factors like employee retention and turnover.

If you’d like to check out the app’s features before investing your money, you can easily sign up for BambooHR free trial here.

BambooHR

This award is given to the best product in our HR Management Software category. It highlights its superior quality and underlines the fact that it's a leader on the market.

BambooHR won our Best HR Management Software Award for 2017

Our score
9.8
User satisfaction
99%

It can even be used to collect and display all employee information through its centralized database. Through this, employees can find the data they need, as well as evaluate and take action on that data instantly. It is easy to export data and generate insightful reports, too.

What’s more is that this platform comes with open API capabilities that allow it integrate seamlessly with third-party applications. Recently they have updated their list of marketplace partners to include Lever, EffortlessAdmin, Glassdoor, Reward Gateway, and other organizations to further reinforce your HR needs.

The only downside to this platform is that it is specifically designed for small and medium-sized companies. Meaning, it may not be able to handle the requirements of large enterprises.

2. Zoho People

zoho people dashboard example

Coming in a close second to BambooHR is Zoho People, a simple HR platform that helps users to manage employee operations, including records, time/attendance, and leave. It functions great right out of the box and has been designed for businesses that need a solution that can be implemented easily without requiring to customize the entire program.

With this system, you can make HR workflows fast and simple and effectively organize HR processes. Users can handle the various aspects of employee management in a single hub. Employees can access the info they need through the employee self-service portal. The application also simplifies time management operations and makes it simple to keep track of leaves, absenteeism, holidays, time rendered, and attendance.

The vendor also offers a 15-day trial period in case you want to test out its features before deciding if you want to subscribe to their service or not. You can easily sign up for Zoho People free trial here.

Zoho People also regularly updates their system and adds new features to help you with your HR responsibilities. Among their most recently added functionalities are its grace period option for checking in and out of work, skill set report exporting tools, and Office 365 calendar integration.

The one thing you might want to watch out for if you decide to use Zoho People, however, is that it can be quite difficult to implement for small-scale businesses. Its interface can be overwhelming for first-time users and you might need technical assistance for setup and configuration.

3. Gusto HR

gusto hr dashboard example

While primarily built for payroll management, Gusto HR offers a good selection of human resource management tools. It comes with the essential HR functionalities such as employee onboarding, time tracking, and attendance management. The platform also allows you to create an organizational chart and an employee handbook to streamline your operational workflow and keep your team members on the same page at all times.

In addition to these features, Gusto HR also comes with a document management module with 256-bit SSL encryption so your confidential company documents are safe and sound at all times. It is even fully compliant with HIPPA, ACA, and ERISA standards for your peace of mind.

In case you are interested in this platform, the vendor offers a 30-day trial plan so that you may test ou the functionalities of the system before committing to a subscription.

You can easily sign up for Gusto free trial here.

However, much like BambooHR, this platform is purpose-built for small and mid-sized businesses so it might not be powerful enough to handle the requirements of larger companies with more employees.

4. SmartRecruiters

SmartRecruiters dashboard example

Next on our list is SmartRecruiters, an enterprise-grade HR platform designed for recruitment management. It is known for its use of a native AI-powered recruitment assistant and its data-driven hiring process. More than that, the platform is equipped to perform end-to-end recruitment and it has workflow automation tools that can be configured according to your specific needs. It even comes with a mobile application for Android and iOS devices so that you can manage your recruitment process on the go.

Using SmartRecruiters, it is easier to accelerate your hiring responsibilities without compromising the quality of the selection process. You can also utilize its real-time dashboards so that you and your team can get a clear view of critical KPIs related to recruitment. Additionally, SmartRecruiters has partnerships with over 350 integrations, so you can easily extend its capabilities according to the changing needs of your department.

Should you want to check out how exactly this platform can improve your HR operations, you can easily sign up for SmartRecruiters free trial here.

SmartRecruiters

An award given to products our B2B experts find especially valuable for companies

SmartRecruiters won our Expert's Choice Award for 2018

Our score
9.5
User satisfaction
96%

It might be best to note, though, that this platform doesn’t offer some essential HR tools such as attendance tracking, payroll coordination, and performance management. So, if you are looking for an all-in-one human resource platform, this is probably not the option for you.

Also, while this platform is made for scalability, it may still not be advisable for small businesses and startups as it is one of the most expensive options starting at $10,000/year.

5. Freshteam

Freshteam dashboard example

Coming from a popular software provider, Freshteam serves as a one-stop shop for all your recruitment management needs. With its centralized applicant database and collaborative interface, it allows you to perform everything from candidate sourcing to offer management. It also lets you manage your job postings, find the right sites to publish your job openings, and leverage social channels to connect with other prospective candidates.

All in all, Freshteam provides a comprehensive set of solutions to help you maximize your recruitment process. Other than the abovementioned features, it also comes with resume parsing tools, interview scheduling, and assessment management tools so that it is easier to evaluate candidates. Moreover, while it doesn’t offer workforce management tools and strategic HR modules, it comes with an open API functionality that will allow you to extend its capabilities as needed.

Should you prefer testing out the platform before subscribing, they have an available 21-day trial period. You can easily sign up for Freshteam free trial here. The vendor also offers a free plan, making it great for small businesses.

6. Recruiterbox

Recruiterbox dashboard example

Recruiterbox is an HR solution purpose-built for recruitment processes. Trusted by thousands of companies including Makita, Olark, and Wolfram, this EEOC-compliant platform comes equipped with tools such as applicant tracking, candidate evaluation, and workforce planning. With this at your disposal, you can structure your recruitment process and grow your employee base in line with company goals.

To sum it up, Recruiterbox offers a comprehensive system that will allow you to source the best candidates, ensure the productivity of your workforce, as well as set clearcut performance metrics to help you gauge the effectiveness of your employees. However, while this platform provides unparalleled recruitment and employee performance monitoring tools, it does not offer certain functionalities like payroll management and time/attendance tracking. If this poses a problem for you, you may opt to integrate it with other HR applications and collaboration systems.

If you’d like to learn more about what this platform has to offer, you can easily sign up for Recruiterbox free demo here.

7. Reviewsnap

Reviewsnap dashboard example

Reviewsnap is a human resource management solution geared towards employee performance monitoring. Created to serve small and medium-sized businesses, this cloud-based platform provides a rich selection of functionalities ranging from goal management to on-demand progress reporting. It also comes with an employee training module that provides performance improvement planning tools to help you help your employees toward career growth.

Using Reviewsnap, you can also get access to succession planning features that will allow you to map out your organizational hierarchy. In addition, it provides users with robust reporting tools that can generate real-time graphical data, ad-hoc reports, and custom performance analysis. One downside to consider about this platform, however, is that it is unable to prepare payroll and manage recruitment processes and it can only integrate with ADP products.

In case you want to learn more about how you can use this platform for your HR responsibilities, you can easily sign up for Reviewsnap free trial here.

8. Zoho Recruit

Zoho Recruit dashboard example

Zoho Recruit is a cloud-based recruitment app that offers customizable features to help businesses quickly hire the right candidates. The system offers automated recruitment tools designed for staffing companies and the HR departments of small and medium-sized firms. You can use the program to communicate effectively with qualified candidates, create and publish job openings, and handle resumes easily.

Zoho Recruit also provides an activities stream that shows all the activities that happen within the hiring process. Other main features include document collaboration, social media utilization, security administration, territory management, automated workflow processes, posting to job boards, and website integration. Do take note, however, that while Zoho Recruit may offer myriad functionalities for recruitment, it might not be the best choice if you need an all-in-one HR software as it cannot offer certain functions such as payroll management and compliance management.

9. ClearCompany

ClearCompany dashboard example

ClearCompany is a software solution that aims to help HR professionals in organizing their hiring and managing processes. It offers a modular system that includes solutions for applicant tracking, paperless onboarding, performance management. Trusted by small and medium-sized businesses worldwide, this platform is equipped with the essential tools to help you align team goals and engage your workforce.

What’s more is that, unlike most employee performance management tools, ClearCompany’s functionalities also cover compliance management and recruitment management. In fact, to further streamline these HR processes, it also comes with advanced background checking systems, e-verify integrations, I-9 management tools, and WOTC management features. Lastly, ClearCompany is equipped with open API capabilities which let it seamlessly integrate with some of the most popular payroll and HRIS solutions on the market.

10. Workday

workday dashboard example

Workday is a popular SaaS enterprise-class system that can be used to manage global companies. The program offers payroll, financial, and human capital management solutions designed for modern organizations. It is cloud-based and is a good alternative to legacy ERP. More than 280 businesses including Fortune 50 giants use this application for their processes.

Workday is an intuitive and simple app that even lay users can use easily without IT expertise. It combines HR and finance to give you real-time insights, global visibility, and predictive analytics. A single version of the system is offered to all users. The company ensures there are no disruptive upgrades and always offers users the most recent version. You are also assured of data security as the vendor uses the latest security measures to safeguard your data and system.

11. ADP Workforce Now

ADP Workforce Now dashboard example

ADP Workforce Now is a web-based HR management system created for midsize companies. The solution gathers and automates all of your company’s HR processes into a single dashboard. With it, you can easily create added user permissions for your employees to help them handle multiple HR functions. The app also helps you manage your staff members’ benefits and holidays, and create insightful reports. It comes with a demo, video tutorials, and online support.

ADP Workforce Now offers useful HR features such as time and attendance, talent management, payroll, and benefits management. It also provides a benefit plan creation wizard that can be configured according to the onboarding processes of your company. The system’s COBRA events can trigger notifications to staff members and other beneficiaries to meet qualifying event requirements under COBRA.

12. Trakstar

trakstar dashboard example

Trakstar is primarily an evaluation platform but it landed a spot on our list for its ability to provide HR professionals with the employee management tools they require. First off, it offers a robust performance tracking system that leverages analytics in order to give you valuable insights for smarter workforce planning. This feature can also be used alongside their self-service portal to promote better transparency when it comes to performance reviews.

One more thing that sets Trakstar apart from its competition is its goal management function. This allows HR professionals to set and cascade company goals, making it easier to accomplish short-term objectives in line with long-term targets. They may even map it out according to their ideal time frames to simplify progress reporting later on.

In case you would like to learn more about this platform’s features, you may choose to sign up for Trakstar free demo here.

13. OnPay

OnPay dashboard example

OnPay is a scalable human resource and payroll system built to cater to the needs of freelance accountants and growing companies. It is designed to run payroll calculations in any state, automate tax filing, process W-2 and 1099 forms, as well as send payments via direct deposit, debit card, or check. The platform also comes with an accuracy guarantee to ensure users that the vendor will take responsibility in case of errors during tax calculations.

Moreover, OnPay goes beyond payroll management and comes with tools for employee self-onboarding, tiered PTO accruals, employee verification, and document management. It even offers a free HR library of state-by-state employment laws and official forms to make compliance management easier.

Should you feel like this platform fits the bill for your company, you may choose to test out its features first before subscribing. Just sign up for OnPay free trial here.

14. BizMerlin

bizmerlin dashboard example

BizMerlin is a cloud-based human capital management system built for small and medium-sized businesses. It offers a comprehensive set of modules that range from employee onboarding and profiling to performance management and retention management. The mobile-ready platform also offers workforce planning tools and goal strategizing systems to allow you to manage your employees in line with company objectives.

In addition to its extensive set of features, BizMerlin was also created for flexibility as it integrates with over 100 third-party systems. This way, you can have access to all the tools you need for your operations without opening multiple programs.

If you are interested in this platform, you can sign up for BizMerlin free trial here and see how it works for yourself.

15. UltiPro

UltiPro dashboard example

Last but not least on our list of 15 popular HR management software solutions is UltiPro. Known for its best-in-class global human resource and human capital management tools, this platform aims to optimize hiring processes and system administration tasks. It offers a scalable architecture that makes it great for high-growth businesses and it comes with a comprehensive set of HR tools that range from onboarding and performance management.

What’s more, this platform has built-in workforce analytics and business intelligence tools to help you make smarter decisions in terms of employee management. It also comes with a payroll management system that includes benefits administration. However, this is only available for users located in the US and in Canada.

How Do You Choose The Right HR Management Software?

As an industry professional, you know better than to simply trust what vendors say about their products. After all, the details they mention on advertisements do not always give you the full picture of what their software solutions offer.

In order for you to get the best possible HR management system for your operations, you will need to exercise due diligence. Try to dig a little deeper to understand the capabilities of your prospective program and ask the vendor to give you more details about what their product can offer. This way, you will not encounter any untoward surprises as you purchase and implement your new software solution.

To guide you in your browsing process, here are some questions that you might want to ask as you browse for your new HR management software:

  • Does it have the human resource functionalities that you require?
  • Does the platform have specialized capabilities that will be useful to you?
  • Can it integrate with your existing systems?
  • How quickly will you be able to implement the system?
  • Is the platform scalable? Will the vendor be able to upgrade the system upon demand?
  • What is the total cost of ownership of the system? Do they have additional charges for installation, upgrades, and maintenance or are these included in their subscription plans?
  • Does the vendor actively keep up with regulations in human resource management as well as trends in technology?

With this short guide and our list of 15 popular HR management software solutions, hopefully, you were able to get a better idea of what kind of platform you should get for your operations. We strongly recommend that you consider BambooHR as it is one of the best human resource management platforms on the market with its basic and advanced functionalities. You can sign up for BambooHR free trial here so that you can test out how well it will work out for your operations. In case it doesn’t work out, you can always check out the other platforms we mentioned on this list.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. No stranger to small business hiccups and drama, having been involved in a few internet startups. Prior to his for-profit ventures, he has had managed corporate communications for a Kansas City-based Children International unit.

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FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.

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