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Best 10 POS Systems that Integrate With Quickbooks Online Accounting Software

Category: B2B News
What is the best POS software that integrates with QuickBooks?
The best POS software that integrates with QuickBooks is Toast POS, a feature-packed point-of-sale and management system designed for restaurants. It can centralize your entire operation by bringing together the front of the house, back of the house, and guest-facing aspects of your business into a single platform.

QuickBooks is perhaps one of the most popular online accounting tools in the market. So, it wouldn’t be surprising if you already have it as part of your arsenal of business systems. That said, it is a must that you choose a POS software that can integrate with it. This way, you can simplify the transfer of data and ensure a more seamless workflow across your organization.

To help you narrow down your options, we have compiled the top POS software that can integrate with QuickBooks. We will be discussing their key features and identify which businesses will benefit most from each product, so it will be easier for you to make an informed decision. With the array of benefits in having a solution that specializes in accounting, you can enhance the functionality of your point-of-sale system while growing your business.

QuickBooks-compatible POS tools

What are the top 10 POS systems that integrate with QuickBooks?

Since QuickBooks is a popular and trusted accounting software, many business owners consider the software’s compatibility when choosing other business software programs, particularly POS. While many POS systems offer built-in bookkeeping tools, investing in a software that specializes in accounting provides a more reliable solution for keeping your books and tax information accurate. This is especially crucial to support your business growth.

In fact, classes for brushing up one’s accounting skills and familiarizing with QuickBooks Online are being offered to entrepreneurs in business schools. With QuickBooks occupying a large market share in its category, such classes are offered for current and new users to utilize the platform more efficiently in their workflows from getting started to navigating around the software and expanding its usability.

A QuickBooks integration with your POS system means an overall improved business efficiency. It prevents human error as it automates the transfer of information, shortens the learning curve since the programs already work together, and enhances adaptability by synchronizing any update or change across the two systems. This is crucial, especially since, according to Small Business Trends, small businesses spend over 120 hours each year preparing their taxes, with 68% paying external accountants to do it for them.

For a refresher or background on POS, read our “What is POS Software?” guide and get a detailed analysis of the POS features, benefits, and pricing that you should know before purchasing one.

Biggest Accounting Challenges Faced by Restaurants

Source: FinancialForce

If a Quickbooks integration with POS is one of the top factors you’re looking for in your next software, the most obvious route would be to opt for QuickBooks’ own POS tool: QuickBooks POS. It is a feature-rich solution that offers a suite of tools that handle your sales transactions, inventory management, and bookkeeping, among others.

However, newer breeds of POS solutions offer unique values, too, for your investment in terms of features and functionality.

For one, since QBPOS is a locally-installed software package, it means you have to maintain your own hardware and its security. Downloading and setting up the program takes more time than cloud-based POS systems. Furthermore, its price tag is heftier with its license fees and upgrade costs. This means if you want to use the software in more than one system access, you have to purchase a license for each access. If you’re using QBPOS and think that you’d want to look into other similar solutions as well, you can check our QuickBook POS alternatives.

If you are looking for other options, there are plenty of cheaper and more user-friendly POS systems that integrate with Quickbooks. In this article, we compiled the best 10 POS systems that integrate with Quickbooks online accounting.

1. Toast POS

Toast POS dashboard

QuickBooks integration: via SHOGO

Toast POS is a POS and management system designed for restaurants. Built for the food industry, it is packed with features to support and streamline your restaurant operations by uniting your POS, the front of the house, back of the house, and guest-facing technology all in a single platform. It is used by various types of restaurants, from full-service to quick service ones. It even offers an enterprise POS solution for franchises and restaurant groups.

Some of its key features include online ordering, inventory management, gift cards, and loyalty programs, integrations, and reporting and analytics.

To get to know the software’s functionality, you can sign up for Toast POS free demo for a custom walkthrough catered to your restaurant’s unique needs.

Toast POS

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Try out Toast POS with their free demo

2. Vend

Vend dashboard

QuickBooks integration: add-on feature

Vend allows you to post your end of day sales, cost of goods sold, and payment counts to your QuickBooks Online. It is worth noting that the integration is available for QuickBooks online accounts and to customers in the US.

Vend is a point-of-sale solution for retail businesses that need a multi-outlet retail and inventory management system. As a cloud-based app, users can sign in and access the software anywhere and anytime using their mobile phones.

Furthermore, its advanced tools are simple to use, it’s highly scalable, it offers partner integrations with leading retail tools, and it has reliable customer support. Other features include CRM, ecommerce, payment processing, and reports.

Detailed Vend Review

3. TouchBistro

TouchBistro dashboard

QuickBooks integration: via SHOGO

TouchBistro is a point-of-sale solution designed to solve the operational inefficiencies of your restaurant. It is used by servers to take customer orders tableside or inline and then instantly forwards these orders to the kitchen for preparation. Depending on your patron’s preference, bills can be automatically calculated and split. This is a great solution if you’re using iPads for your point-of-sale system.

The app’s main features include tableside order management, floor plan, and table management, mobile payment and processing, menu management, staff management and scheduling, CRM, restaurant inventory and reporting, and analytics.



Try out TouchBistro with their free trial

4. Upserve

Upserve dashboard

QuickBooks integration: via National Restaurant Association’s Uniform System of Accounts for Restaurants

Upserve is a restaurant management solution that provides almost all the tools that restaurants need to improve the efficiency of their operations. It has features related to workforce management, tableside ordering, sales reports, analytics, inventory, and a lot more. This is also a robust cloud-based management system, which allows you to work outside the office.

Staff shifts and schedules can be handled easily with this platform. It lets you create staff schedules, implement POS clock-in, send shifts to the right personnel, etc. There’s a calendar view as well, which is a simple and effortless way of generating and assigning shifts, either through templates or from scratch.



Try out Upserve with their free trial

5. Revel Systems POS

Revel Systems POS dashboard

QuickBooks integration: direct

Revel Systems POS is one of the most popular POS systems that are exclusive for iPad use. It’s a cloud-based and robust point of sale and business management solution for both small and large establishments. Revel Assistant is a tool that makes the platform easy to use, thanks to the support it provides–from setup guides to onboarding new employees. There are also walk-throughs that would help you determine the best configuration and features that are suited to your business’s needs.

Revel Systems also features a kitchen management tool that takes the efficiency of your kitchen operation to the next level. It makes sure that orders are completed accurately and allows you to handle order management in a paperless fashion.

You can use all the features for free for a period of time to see if the software matches your needs.

Revel Systems POS

Revel Systems POS

Try out Revel Systems POS with their free trial


cake dashboard

QuickBooks integration: via add-on feature

CAKE is a cost-efficient POS, guest management, and online ordering solution. Its features are designed around quick-service and full-service restaurants, pubs, bars, and other food businesses. Thus, establishments are provided with multiple ways to streamline their operations, increase their profits, and improve their customer service.

CAKE POS is capable of integrating with other CAKE products such as the Guest Manager. This will allow you to learn more about your customers by taking data from past transactions. Not only will this tool let you provide more personalized service, but it will also increase your sales opportunities. This is because your customers will be able to make reservations and add themselves to the waitlist straight from Google.



Try out CAKE with their free trial

7. Lavu

lavu dashboard

QuickBooks integration: via SHOGO

Running on iPad devices, mobile POS solution, Lavu, is suitable for restaurant or bar operations. It eliminates issues such as incomprehensible sales data, confusion in orders, and slow service. Using the app’s easy-to-use interface and central data hub, your restaurant processes are streamlined for staff to maintain high customer service standards and owners to have complete control over operations.

Touch screen ordering, kitchen ticket printing, electronic receipts, and total menu customization are only some of the features offered by the software.

Detailed Lavu Review

8. Square

Square dashboard

QuickBooks integration: via Commerce Sync App

Square is a point-of-sale system known for its simplicity. The software is offered at no extra cost. Signing up is available for free with no monthly fees or long-term commitments. Instead, you have to purchase its hardware such as register, contactless and chip stand, contactless and chip reader, and magstripe reader with a fixed fee for each transaction processed. This paves the way for a smooth order and payment flow with its robust set of features.

Detailed Square Review

9. Miva Merchant

Miva Merchant Dashboard

QuickBooks integration: add-on feature

Miva Merchant provides a quick way of moving your data between its system and QuickBooks to eliminate exporting, importing, and manual data input. It is only available for Microsoft Windows 7 or higher for QuickBooks Pro, Premiere, and Enterprise of the versions 2015-2017, to date.

At its core, Miva Merchant is an ecommerce solution with tools that support your business’ point-of-sale needs. If you are running your business online, this tool is a reliable and secure platform that gives you a fully-owned and managed environment. Some of its key features include order management, returns management, inventory management, and product displays, among others.

Detailed Miva Merchant Review

10. Clover

Clover dashboard

QuickBooks integration: via Commerce Sync App

As the center of your business’ operations, Clover’s point-of-sale solution offers a cloud-based solution to keep your data safe and help you track your sales efficiently. Clover is a reliable solution for restaurant business owners that want to leverage their workflows with a fully-integrated online store. Running your business is streamlined with features such as timesheets, payroll, and accounting.

Detailed Clover Review

Which QuickBooks-Compatible POS System Meets Your Requirements?

The products listed in this article are some of the best POS systems available today. This only shows how robust QuickBooks integration is with point-of-sale software. Not surprising since QuickBooks is a market leader as far as accounting solutions go.

By integrating with QuickBooks, you no longer need to enter data manually. This allows you to save time and reduce instances of error. Data automatically syncs as well to ensure that you won’t be dealing with outdated information. Give our QuickBooks Online review a read if you want to learn more about its benefits.

With that said, your first prospect for this kind of software is Toast POS, a robust point of sale solution designed for the food industry. In fact, this product is also the top choice in our list of POS systems for restaurants. You can integrate QuickBooks with Toast POS via SHOGO for seamless accounting capabilities. The vendor has an appealing free trial where you can tinker with the features at no cost. You can sign up for a free trial of Toast POS.

By Jenny Chang

Senior writer at FinancesOnline who writes about a wide range of SaaS and B2B products, including trends and issues on e-commerce, accounting and customer service software. She’s also covered a wide range of topics in business, science, and technology for websites in the U.S., Australia and Singapore, keeping tabs on edge tech like 3D printed health monitoring tattoos and SpaceX’s exploration plans.

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