The global car rental market is booming with growth opportunities popping up from the tourism sector, the rise in the urban population, the growing economy and the increase in disposable income. However, like other on-demand service businesses, the car rental arena is home to cutthroat competition impelled by changing customer behavior. This has piled the pressure on businesses especially those with large fleets of automobiles, compelling them to re-engineer their workflows.
Fortunately, technology has given birth to efficient car rental software that simplifies, automates, and enhances car rental management. So, in this guide, we’ll reveal the 20 best car rental software solutions you should be using in 2020. We’ve looked under the hood of these platforms to lay bare their strengths and weakness if any. The goal is to help you find software that will lower maintenance costs, cut the time spent on admin tasks, and increase efficiency.
Now there are a lot of issues besetting car rental companies, problems that can only be resolved by car rental software, most of which possess the attributes of fleet management software. Many feel that these tools can help such organizations in their everyday operations. So what constitutes these problems? The following are problem scenarios and what car rental software can do about them. What things should one look for in a car rental system? The following is a guide on what features such a platform must possess:
There is quite a lot of car rental software out in the market today, making shopping for one a bit difficult at times. For this reason, we have compiled this best 20 car rental software solutions list, taking into account tool features, price, and highly-beneficial integrations.
Car rental solution Rent Centric is designed to manage car rental employees, customers, and revenue. It is mobile optimized and is equipped with web apps, allowing users to access the software from anywhere there is an Internet connection. Notable functionalities include financial management, a maintenance record system, fleet reporting, and vehicle tracking. Using the software, customers can book their reservations with the system’s Internet reservation service. What’s more, it has an Apple integration capability that allows users to book vehicle reservations. The app supports all devices running on Android and iOS.
Rent Centric enterprise pricing is not publicly disclosed. You have to contact the vendor to get a quote.
Detailed Rent Centric Review
Transport service management platform Limo Anywhere is designed to manage limousine rental. It aids rental companies in all aspects of their operations, from booking to customer drop-offs. Drivers also benefit from the software, ensuring that they are properly compensated while customers get to have the service quality that they deserve. Another benefit of the software is that it provides companies with the opportunity to widen their network as it can integrate with numerous booking systems, enabling car rental businesses to market their service around the world. Prominent features include ride management, a powerful dispatch grid, mobile support, and a customer information window, among many others.
Limo Anywhere is available in several SMB and enterprise pricing schemes starting at $79 per month.
Detailed Limo Anywhere Review
A car rental management platform that is known for its ease-of-use, Navotar is popular among car rental companies as it helps them simplify everyday tasks and decreases workload. It also enables operators to manage bookings and reservations, among other activities. The solution’s interface is quite intuitive and can reduce the learning curve for any user. As it is cloud-based, it can be accessed through any computer or device. Its capability to improve processes, on the other hand, reduces waiting time for customers, bringing with it customer satisfaction.
Navotar’s pricing information is only available upon request. You have to contact the vendor to get a quote.
Detailed Navotar Review
Cloud-based transport management solution Rental Car Manager is designed to help car rental companies manage bookings and reservations online. The software has a myriad of benefits that result in decreased overhead costs. With the platform, customer satisfaction is ensured as it improves service quality. What’s good about the system is that it offers an intuitive portal where customers can book rides, get quotes and confirm reservations. And because it is cloud-based, Rental Car Manager can be accessed anywhere there is an Internet connection, whether by computer or mobile device.
Rental Car Manager’s prices are not provided on its website. You must contact the vendor and request a quote.
Detailed Rental Car Manager Review
Complete car rental and booking management solution PROVAB was developed to provide managers with the ability to manage driver bookings and track travel progress, ensuring passenger safety. Using the software, clients have the option to use their preferred payment methods owing to the system’s integration with a variety of payment gateways. Payment status can also be viewed using the platform’s mobile apps. They can likewise book rides online, which users can manage all from a single console. This prevents double bookings from occurring, along with inconvenience and confusion. Other features include fare splitting, location tracking, and fleet management.
PROVAB’s pricing information is not publicly provided. You can contact the vendor for a price quote.
Detailed PROVAB Review
Vehicle rental platform AFG Rent A Car is known for supporting multiple languages and currencies. It utilizes Access and SQL servers to perform car rental tasks such as bookings, vehicle tracking, accounting, analytics and generation of customized forms and reports. Using the software, car rental services can streamline all tasks relevant to vehicle rentals, including accounting, tracking, maintenance, reporting, and analytics. It has excellent security features, boosting efficiencies and productivity. Aside from these, the solution allows collaboration from remote locations, enabling users to work together online.
AFG Rent A Car can be purchased in different pricing schemes starting at a one-time payment of $450.
Detailed AFG Rent A Car Review
Modern car rental reservation and management solution MobileAPPtelligence is designed to help car rental services turn their websites into booking portals. It also provides customers with the option to pay online and even avail of ride-sharing. Using the software, businesses can streamline their day-to-day operations as it links all relevant workflows like transport scheduling, dispatch and reservation management. Available cars and their running conditions can also be viewed readily, ensuring customer and driver safety while on the road. Vehicle locations are easily identified allowing for accurate passenger drop-offs.
MobileAPPtelligence’s pricing information is not publicly disclosed. You will have to contact the vendor for a customized quote.
Detailed MobileAPPtelligence Review
Web-based car rental management solution TSD Rental is designed for use by franchise car rental services, independent providers and dealers. It provides car rental companies with streamlined operations and detailed reports that can improve operations. Professional-looking contracts can also be created using the system, minimizing liability and boosting CSI. The platform comes with an arsenal of tools that can by itself identify expired licenses and underage drivers before agreements are printed. And because it is web-based, users can access the solution from anywhere.
TSD Rental’s pricing plans are not publicly disclosed. You will have to contact the vendor to get a quote.
Detailed TSD RENTAL Review
Web-based car rental management solution Smart Car can help car rental companies modernize the way they operate. It manages operations with the aid of robust management tools and applications. The system sports a tool that is similar to Uber, which allows car rental companies to streamline their operations to fit the needs of today’s customers. Using the platform, unnecessary calls are kept to a minimum as it can track both customers and vehicles in real-time. It runs well with driverless cars and has integrations with popular payment gateways such as PayPal, Braintree, and Stripe. More notable functionalities include payment processing, income management, support for multiple languages and native Android and iOS apps.
Smart Car can be purchased on quote-based pricing plans. You may contact the vendor for pricing information.
Detailed Smart Car Review
A popular property inspection and documentation platform, Record360 is ideal for businesses who lease, rent or move tangible assets, making it highly-suitable for car rental companies. It effectively gets rid of paper documents, streamlines asset condition review and increases revenue. With the system, damage disputes and associated costs are minimized as it can create asset condition reports that are supported by videos and pictures. Finally, employee productivity is improved as they are provided with the needed tools to review their assets’ condition.
Record360 comes in a variety of SMB and enterprise plans. However, pricing information is not publicly disclosed. You have to contact the vendor for a quote.
Detailed Record360 Review
An inexpensive car rental solution, Easy Rent Pro is unique for its support of multiple languages. It is designed to cater to any type and size of car rental companies. It is a market leader that is known for aiding businesses in operations management while boosting productivity and efficiency. The platform is also ideal for companies that operate from a single location as it has a Windows desktop version, which can manage an unlimited number of cars. This edition is loaded with tools and features like quick search, fleet and rate management and integration with QuickBooks.
Easy Rent Pro is available in different SMB and enterprise pricing models starting at $299 (one-time payment) or $99 per year (billed annually).
Detailed Easy Rent Pro Review
A web-based, smart car rental management platform, Ibexrentacar comes with a central coordination system, which is automatically updated with every entry of new data. This way, users can access only updated data, paving the way for smart decisions. The solution comes with powerful tools and features, which allow car rental services to streamline their operations. Such is done by linking vehicle management, transactions, and processes resulting in higher customer satisfaction. Ibexrentacar allows businesses to come up with affiliates as it connects them to agencies and brokers.
Ibexrentacar is priced on a quote basis. You have to contact the company and request a quote.
Detailed Ibexrentacar Review
A total car rental platform, CARS+ is highly-suitable for car rental services of any size. It essentially brings brokers, customers, and partners together, helping them boost sales and increase revenue. The software is loaded with tools that provide frontline personnel with much-needed flexibility in dealing with bookings and reservations from different locations and sources. What’s great is that the product offers powerful integrations, allowing users to connect their operations to third-party selling platforms and brokers. The system is capable of managing accounting, reservations, fleet management and planning, and reservations.
CARS+ pricing information is not available on the vendor’s website. You have to contact the company for a quote.
Detailed CARS+ Review
A complete vehicle rental management platform, HQ Car Rental Software is an easy-to-use and cost-effective software as it is cloud-based. It can streamline all the business processes of car rental companies. Robust management tools come with the system, enabling operators to effectively manage their bookings while providing customers with total control over their reservations. It has integrations with a variety of online payment gateways and accounting tools. An open API likewise allows it to work seamlessly with third-party applications.
HQ Car Rental Software comes in three pricing plans starting with a Basic plan at $49.99/month.
Detailed HQ Car Rental Software Review
Schedulebull can be purchased in a variety of pricing plans starting at 50 EURO/month. For those who want to take the software for a spin first, a free version is also available.
Detailed Schedulebull Review
Car rental workflow automation platform Ecalypse provides businesses with responsive websites, a reporting suite or a WordPress plugin to improve their services and customer satisfaction. It likewise helps car rental services boost their understanding of their customers and make themselves known to their target clientele. The solution is quite easy to set up and retains existing web designs. Key features include a booking engine, fleet management, and payment processing. It also offers business analytics to better identify and interpret customer behavior.
Ecalypse Car Rental software’s pricing information is not publicly available. You can contact the vendor directly to request a price quote.
Detailed Ecalypse Review
A feature-packed pre-built taxi rental app, SpotnRides comes equipped with all the essential features for running a successful taxi rental enterprise. It functions similarly to Uber right out of the box, which means users no longer need to spend time and resources in building their very own mobile app. It provides full branding and customization control as well for easy brand recognition on the mobile app. Available on both iOS and Android devices, SpotnRides brings passengers easy access for booking rides. It has a dedicated admin interface as well for managing the app’s features.
SpotnRides offers its Uber-clone taxi app script on a by-quote basis. Contact the vendor for information on its pricing options.
Detailed SpotnRides Review
Windows-based car rental solution HireMate is targeted at small and medium-size rental businesses with fleets of less than 200 cars. Its Windows-style design is written in Visual C++ language, giving it a user-friendly dashboard, which offers ease-of-use to any user. Using a unified system, the software can streamline all car rental management processes. Prominent capabilities include automatic vehicle checking, web bookings, monthly booking charts, reminders and damage reports
HireMate is being offered in four enterprise pricing plans starting at $195/month for companies with up to 25 vehicles.
Detailed HireMate Review
A cloud-based car rental management solution, ASAP Rent is capable of managing all aspects of car rental businesses. It is laden with functionalities such as car and motorcycle rental, recreational vehicle and motorhome rental, dealership loan services, and long-term leasing. The software utilizes artificial intelligence and automation technologies to improve efficiency and ultimately boost bottom lines. For car rental services that operate from different locations, the product offers fleet optimization while keeping operating costs at a minimum. Key features include business-specific navigation, accelerated training, booking engine, maintenance, and repair tracking, and fleet management.
ASAP Rent Software is being sold on subscription-based enterprise pricing, starting at $95/month. Contact the vendor for product details and plan options.
Detailed ASAP Rent Software Review
Car rental management platform ExpressGo is known for being user-friendly and has all the necessary tools to ensure that your car rental business keeps on running smoothly. The solution is capable of computing rented out vehicles on a daily, weekly and monthly basis with all taxes, discounts and surcharges factored in. It can also check-in and check-out rented vehicles and manage invoices and agreements. In addition, the system provides users with valuable feedback.
50 EUR/month is available in two pricing plans. Its Regular license comes for a one-time payment of $29 while its Extended license is sold at a one-time payment of $120.
Detailed ExpressGo Review
So there you have it, our top 20 car rental software solutions list. Each platform possesses its own strengths and weaknesses. However, knowing what your business needs are is the best way to find out which platform is right for you. You should also bear in mind that car rental management is a multifaceted business that requires a solution with proper management tools. Besides, remember that automation is the primary purpose of fleet management tools.
Ideally, your software of choice should come with the core features like GPS tracking, online reservation system, fleet management, customer service tools, and billing and invoicing module. Having read our guide, it should be easy to find a solution that matches this profile. If you have yet to make the final decision, we highly suggest using Rent Centric.
Rent Centric is a feature-rich software that streamlines car rental operations. It automates all administrative tasks, cutting the time spent on redundant tasks. It facilitates easy carsharing, online reservation, and provides advanced GPS tracking systems for monitoring each car in your fleet. Most importantly, it provides a reliable accounting module designed to simplify billing and invoicing.
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