CMMS Examples Explained by Software Type in 2024

Now that we are in the digital age, businesses have an increasing number of assets to track and manage. Having an inefficient process to manage assets can seriously affect a company’s bottom line. Companies can end up spending more if they don’t have an accurate grasp of what assets they currently have. Thus, having a quality computerized maintenance management software or CMMS is crucial to protecting your investment in your assets.

In this article, check out the various iterations of such type of software plus, CMMS examples or solutions in the market today. With this information, you can determine what kind of CMMS you most likely need. This will help you narrow down your choices as you take the next step in your purchasing decision.

As the global asset management industry moves out of the effects of the pandemic, there is data to show that the prospects for growth are promising. In 2020, assets grew by 11%, and by the end of the year, these were worth $103 trillion. One of the strongest regions to register growth was North America, where assets under management expanded by 12%, hitting $49 trillion. Other regions that experienced growth include Europe (10%), Asia-Pacific (11%), and the Middle East and Africa (12%).

But even with the advent of cutting edge technology, which makes asset management easier and more convenient, businesses still struggle with asset management challenges that hinder them from having seamless operations. For one, studies show that 80% of businesses conduct reactive equipment maintenance, which is not profitable in the long run. Ideally, 75% of maintenance work should be preventative and 25% should be allotted to situations that are unavoidable.

What are the key features to look for in a CMMS?

Choosing the right CMMS is vital for optimizing maintenance operations. Here are the key features to consider when selecting a CMMS:

• Work Order Management: A robust CMMS should make it easy to create, assign, and track work orders. Look for features that enable prioritization, status updates, and completion tracking to enhance workflow efficiency.
• Asset Management: The system should provide comprehensive asset tracking capabilities, including details on equipment, maintenance history, and performance metrics. This helps in making informed decisions about repairs and replacements.
• Preventive Maintenance Scheduling: Effective CMMS should facilitate preventive maintenance schedules, ensuring timely equipment upkeep. Automated reminders for upcoming tasks can reduce downtime and extend asset lifespan.
• Inventory Management: A good CMMS includes features that track spare parts and supplies. These features ensure that necessary materials are on hand for maintenance tasks, minimizing delays.
• Reporting and Analytics: Look for a CMMS that offers robust reporting tools and analytics. Detailed insights into maintenance activities, costs, and asset performance can help you identify trends and areas for improvement.
• Mobile Access: Mobile functionality allows maintenance teams to access the CMMS from the field. This feature enhances communication, enables real-time updates, and improves responsiveness to urgent maintenance needs.
• User-Friendly Interface: The software should be intuitive and easy to navigate. A user-friendly interface reduces employees’ learning curve and encourages widespread adoption within the organization.
• Integration Capabilities: Ensure the CMMS can integrate with other business systems, such as ERP or inventory management software. This interoperability streamlines data flow and enhances operational efficiency.
• Customization Options: It is essential to be able to customize features and workflows to fit your organization’s specific needs. Look for a CMMS that can be tailored to support your unique processes.
• Customer Support and Training: Choose a CMMS provider with strong customer support and training resources. This will ensure that your team can quickly resolve issues and maximize the software’s potential.

By prioritizing these key features, organizations can select a CMMS that aligns with their maintenance goals, ultimately leading to improved efficiency and reduced operational costs. Below, we discuss some of the most common types of CMMS to help you find out which one is the right fit for your operational needs.

1. General CMMS: Wrike

A general CMMS is a type of software that allows organizations to keep maintenance information in a central place, as well as handle the processes behind maintenance operations. With a CMMS, you know and can maximize the utilization and availability of physical equipment such as vehicles, machinery, communications, plant infrastructures, and other assets. Typical components of a general CMMS include resource and labor management, asset registry, work order management, preventive maintenance, materials and inventory management, and reporting, analysis, and auditing. All these capabilities are housed in a database that supports different functions of the system.

Wrike

Wrike is a project management software that empowers all kinds of teams to put forth their best work output. With Wrike, team members across your organization can collaborate in real-time and achieve end-to-end visibility of their projects within a secure, cloud-based platform. Wrike can be used by creative and marketing professionals, project managers, professional services teams, product development teams, and more.

Wrike can be used by business operations teams who wish to have 360-degree visibility into their projects. It features a workload view that gives you a quick view of your team’s workload. This allows you to check their capacity before giving them assignments, ensuring that their workload is manageable.

Wrike

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As part of its resource management capabilities, Wrike helps users quickly assess the project resources that they need so that important projects have sufficient coverage, thereby contributing to its success. With its time tracking capabilities, you have visibility into how much time team members spend on tasks related to the project. Accurately tracking time and resources in turn will help ensure that you stay on budget and the project is profitable for your organization. Moreover, pre-built reports on utilization, time spent per project, and billable and non-billable hours give you insight into which specific areas of your resource allocation you should improve on. As such, Wrike can be considered not only the best CMMS software but also one of the best maintenance management software for small business.

2. Enterprise Asset Management: ManagerPlus

Focusing on enterprise asset management (EAM), this type of CMMS is designed to serve every aspect of the enterprise through a comprehensively designed platform. The system should be able to store all information about the physical assets of the organization, including repair histories, energy usage, lifecycle costs, and the like. It includes a wide range of features for managing assets throughout their lifecycles, from acquisition to decommissioning. Outside of asset management, it also includes functions like maintenance, MRO inventory, MRO procurement, engineering, and more. EAM-focused software also takes into consideration the total cost of ownership.

ManagerPlus

ManagerPlus is a comprehensive asset management software that provides companies with the tools to make the most of their assets, thereby improving their return on investment. With ManagerPlus, companies can track and access data about their assets on the cloud, manage assets regardless of location, and gain actionable insights into asset costs and performance. ManagerPlus can be used in various industries, including manufacturing, construction, government, and agriculture. It can be leveraged by users handling strategy and business intelligence within the organization as well as mobile users and operators.

One of the key features of ManagerPlus is its enterprise asset management capabilities. With this feature, you can enhance visibility into your assets and identify which areas of your operations are inefficient. ManagerPlus has a dashboard where one can see asset status, photos, maintenance work, utilization, work ratio, accumulating costs, and more in one glance. With this, you have all the information you need to ensure your facility is running efficiently.

Having all asset data accessible in one place also spares you from the effort of toggling between one system to another. This aids users in making data-driven decisions and analyzing historical and real-time data based on asset uptime and availability. On top of the asset management and basic CMMS features of ManagerPlus, it also has features that promote interoperability. These include budgeting, inventory tracking, purchase orders, mobile access, and employee schedule planning. Features of the software vary depending on the plan you get, so it is best to check the various ManagerPlus pricing packages before moving forward.

3. Collaborative CMMS: Fiix

Preventive maintenance is one of the core features of a CMMS. However, as time went by and technologies improved, industries began to realize that preventive maintenance can be made more efficient if stakeholders collaborate to streamline processes and foster the exchange of information between them. From this, collaborative process CMMS was born, which emphasizes a user-centered approach to maintenance coupled with efficient communication among stakeholders in the process. An additional component is the availability of mobile tools so maintenance work can be completed anytime and anywhere.

Fiix

Fiix is a work order management software that aims to help businesses boost productivity, reduce downtime, and organize the operation of work maintenance. With this AI-powered software, users can easily create work orders, ensure adherence to maintenance schedules, accomplish work orders on mobile, and reduce data entry and administrative tasks. Its key features include work order management, asset management, inventory management, analytics and reporting, and mobile maintenance. The solution can be used by small to medium-size businesses as well as large enterprises. It can also be tailored for use in various industries such as manufacturing and production, energy and resources, transportation and distribution, and facilities management.

As part of Fiix’s work order management features, users get unlimited access to submit work requests in the system. Guest users can also sort and track submitted requests. These features cut down on the time and effort that users spend on following through with requests. On the other hand, work order forms are customizable and can indicate mandatory fields. It also includes information about maintenance type, activity, priority, status, and more. This ensures that technicians receive clear information to act on the work order and that these are easy to search and classify. For those in leadership roles in your organization, Fiix has a configurable dashboard that provides real-time KPI information to aid them as they make crucial decisions.

4. Preventive Maintenance Management: eMaint

A CMMS that is geared toward conducting routine asset maintenance to prevent equipment failure and unplanned downtime. It lets users gain insights into the operational efficiency of their equipment, allowing them to roll out proactive maintenance strategies.

With preventive maintenance management software, users can have a 360-degree view of their asset lifecycle and have easy access to data that can help them make informed decisions about their operational equipment and other assets. Thus, they can make the most of the utilization of assets, ensure operational stability, as well as maintain productive uptime.

eMaint

eMaint is primarily an end-to-end CMMS that offers tools such as work order management, inventory management, and the like. However, what makes it unique is its preventive maintenance functionalities. These provide users with a smarter way to manage assets through asset criticality rankings and data-driven performance tracking. With these, businesses can keep all assets in tiptop shape, preventing operational issues which may cause downtime or quality inconsistencies.

Aside from its preventive maintenance features, eMaint also prides itself in offering predictive maintenance. This feature takes preventive maintenance to another level by analyzing the current condition of assets so that you can detect potential problems before they even start.

As a comprehensive CMMS, eMaint also offers all the core functionalities that this type of software has to offer. These include multi-location inventory visibility, unified document storage, work scheduling, as well as parts purchasing options. The platform also offers mobile maintenance solutions which include an offline mode, barcode support, QR code support, and the like. This way, field employees and office employees are always kept in the loop when it comes to maintenance efforts.

5. Facility Management: Corrigo

A CMMS that is focused on facility management is another one of many CMMS examples on the market today. This type of CMMS software gives organizations the tools they need to manage their whole repair and maintenance program. With this, facility teams can effectively and efficiently manage buildings, assets, and occupants. The solution also helps users keep track of asset health, keep records of work orders, manage part lists, schedule inspections, and run intelligence and business reports. By using the top CMMS software for business facilities, business can expect round-the-clock support for all locations and streamlined processes for contractors involved and payment processing.

Corrigo

Corrigo bills itself as a leading CMMS for facilities management, which combines operations, asset and work order management, maintenance, and analytics into one platform. It provides businesses of all sizes with a solution that automates work orders and establishes smooth workflows for preventive maintenance. All these help businesses boost employee efficiency and save on invoice costs and asset maintenance. Corrigo is mainly used by facilities managers in numerous countries, with the vendor having millions of global users as well as hundreds of millions of managed assets. The solution can be used in any industry, including grocery and convenience, property management, healthcare, retail and banking, and more.

This facilities management solution features an intelligence-driven platform that puts together artificial, human, and business intelligence to streamline your communications and maximize assets. It helps facilities managers deliver exceptional asset management by shifting away from a reactive approach to preventive maintenance. With a modern CMMS like Corrigo, facilities teams can track inventory and parts supplies so they can better anticipate when an important asset breaks down. The tool also includes reports on asset value and history so you can identify opportunities to create value and make sound business decisions based on data, respectively. With this, using a CMMS can help improve vendor relationships and improve your resource management practices.

Navigate the Diverse Options for CMMS Software

There are many types of software that can be considered CMMS examples, depending on their dominant feature. General CMMS includes not only asset utilization and inventory but also resource and labor management and proactive maintenance, which address all parts of your operations.

On the other hand, asset management CMMS gives you the tools to manage assets throughout the entire asset lifecycle, with the enterprise version geared towards handling hundreds to thousands of assets. Then, there’s collaborative CMMS, which ensures that there is a smooth flow of communications between users, technicians, and various stakeholders.

Meanwhile, a CMMS focused on facilities management allows users to control their repair and maintenance programs. So, whether you are looking for the best software to manage fixed assets or digital ones, it’s important to know what features you are looking for and how these are tied to your business needs and requirements.

Key Insights

• Diverse Types of CMMS: Computerized Maintenance Management Software (CMMS) comes in various forms, each tailored to specific needs such as general maintenance, enterprise asset management, collaborative processes, preventive maintenance, and facility management.
• Improved Asset Management: Implementing a CMMS helps organizations efficiently track and manage their assets, reducing the likelihood of unplanned downtime and improving overall operational efficiency.
• Preventive Maintenance: A significant advantage of using CMMS is the shift from reactive to preventive maintenance, which is more cost-effective and helps extend the lifespan of equipment.
• Enhanced Collaboration: Collaborative CMMS tools facilitate better communication and information exchange among stakeholders, leading to streamlined maintenance processes and improved productivity.
• Mobile Access: Modern CMMS solutions offer mobile functionalities, enabling maintenance work to be performed and tracked anytime and anywhere, which is crucial for field operations.
• Data-Driven Decisions: CMMS provides comprehensive data analytics and reporting capabilities, allowing businesses to make informed decisions based on real-time and historical data about their assets.
• Industry Applications: CMMS solutions are versatile and can be applied across various industries such as manufacturing, construction, healthcare, retail, and more, each with specific customization to meet industry-specific requirements.
• Cost Savings: Effective CMMS implementation can lead to significant cost savings by optimizing asset performance, reducing maintenance costs, and improving resource allocation.

FAQ

1. What is a Computerized Maintenance Management Software (CMMS)?
   A CMMS is a software solution designed to manage maintenance activities, track asset performance, schedule preventive maintenance, and ensure the efficient operation of physical assets in an organization.
2. What are the benefits of using a CMMS?
   Benefits of using a CMMS include improved asset management, reduced downtime, enhanced preventive maintenance, better collaboration among stakeholders, mobile access to maintenance data, and data-driven decision-making capabilities.
3. What are the different types of CMMS available?
   The different types of CMMS include general CMMS, enterprise asset management (EAM) CMMS, collaborative CMMS, preventive maintenance management CMMS, and facility management CMMS. Each type serves specific maintenance and management needs.
4. How does a general CMMS like Wrike help businesses?
   Wrike, as a general CMMS, helps businesses manage maintenance operations by providing features like resource and labor management, asset registry, work order management, preventive maintenance, materials and inventory management, and reporting and analysis.
5. What is the focus of an Enterprise Asset Management (EAM) CMMS like ManagerPlus?
   An EAM CMMS like ManagerPlus focuses on managing assets throughout their lifecycles, from acquisition to decommissioning. It includes features for maintenance, MRO inventory, MRO procurement, and more, providing a comprehensive view of asset performance and costs.
6. How does collaborative CMMS improve maintenance processes?
   Collaborative CMMS improves maintenance processes by emphasizing user-centered maintenance practices and facilitating efficient communication among stakeholders. It often includes mobile tools to ensure maintenance tasks can be performed anytime and anywhere.
7. What makes preventive maintenance management software like eMaint unique?
   eMaint stands out for its preventive maintenance functionalities, offering tools to proactively manage assets and prevent equipment failure. It provides insights into asset performance, allowing businesses to implement effective maintenance strategies.
8. How does a facility management CMMS like Corrigo benefit businesses?
   Corrigo helps businesses manage their entire repair and maintenance programs by providing tools to track asset health, manage work orders, schedule inspections, and run reports. It supports efficient facility management and ensures preventive maintenance.
9. Why is mobile access important in modern CMMS solutions?
   Mobile access is crucial in modern CMMS solutions because it allows maintenance tasks to be performed and tracked on the go, providing real-time updates and ensuring that field employees and office staff are always connected and informed.
10. How can businesses choose the right CMMS for their needs?
    Businesses can choose the right CMMS by identifying their specific maintenance requirements, considering the features offered by different CMMS types, evaluating industry-specific needs, and assessing how the software integrates with their existing systems and processes.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. From pitch deck to exit strategy, he is no stranger to project business hiccups and essentials. He has been involved in a few internet startups including a digital route planner for a triple A affiliate. His advice to vendors and users alike? "Think of benefits, not features."