Comparison of Wrike, Asana and Monday: Top 3 Project Management Solutions

Wrike: No. 1 In Project Management

USER SATISFACTION 99%
OUR SCORE 9.7

With so many efficient project management software solutions currently available on the market many teams and companies may wonder if it’s actually worthwhile to conduct a deep research into such solutions. It’s tempting to simply settle for the first popular solution you can find. While you will most likely get a decent system that way, doing at least some extra research still makes sense as you’re investing in a product that you’ll be using every day. It is therefore, important to make sure you pick one that works exactly according to your needs, the specific requirements of your industry and company size.

So how are professionals shortlisting their apps? Both in the small business and the enterprise scenario, the trick is to prioritize smartly, and make a list of requirements such a software must respond to. Overall, you should be looking for a fast and responsive application usable on multiple devices, where developers made sure you will have all scheduling, intelligence, collaboration and task management tools necessary to undertake complex and diverse projects. Among other things, the app should be 100% secure, and easily integrate with most of the systems you’re already working with.

To save you some time we selected 3 best project management software solution that should fit the needs of almost every company. While you should still do your own research and preferably spend some time with each solution using a free trial our list should be a good starting point for your research. In our comparison we will examine how, how much, and how often each service’s power allocation can help your team become more productive.

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Our team has tested hundreds of various project management solutions, both great and really bad. We analyzed apps for all kinds of industries, company sizes and geographies. In the end we selected three products that we think are the current leaders on the market and offer the most comprehensible and user-friendly set of features. There products are:

  1. Wrikewith a total score of 9.7/10 [ Free Trial ]
  2. Asana: with a total score of 9.6/10
  3. Monday: with a total score of 9.5/10

1. Wrike: scored 9.7/10 in our test

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Wrike won our Best Project Management Software for 2016

Wrike won our Best Project Management Software for 2016

Wrike is a solution our team is particularly fond of. It is listed as a frontrunner in our project management and collaboration software categories. It also won our award for Best Project Management Software of 2016. Currently, the system is applied by many of the Fortune 500 companies and is able to serve businesses from all scales and industries, and across all geographies.

Wrike story entails many details that deserve to be examined more closely. First ok all, our experts appreciate the multifunctional and creative nature of this system that makes it applicable in diverse environments. Wrike’s developers certainly realized the problems associated with corporate late delivery and poor decision making, and used their experience to create an efficient solution to deal with these problems. What genuinely helps this product stand out of the crowd, however, is the pursuit of innovative additions that improve it year after year. If you’d like to see the software in action we suggest trying it out with a free trial plan first. You can easily sign up for Wrike free trial here.

The selling point of Wrike is its top-notch data management: Using Wrike, you will have access to intuitive 3-pane project views that let you easily evaluate the health of your projects. Once assembled in organized folders, data can be efficiently shared or migrated to third-part systems, and subjected to complex analytics for traditional or custom reporting.

Wrike feature you should know about: its enterprise-grade audit reports that will allow you to reduce costly errors.

2. Asana: scored 9.6/10 in our test

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Asana also ranks high in our top project management software collection, being another advanced system that combines efficient project and task management with reliable collaboration and communication tools. All these features gathered under the same umbrella make it a product fairly independent from third party integrations, which may be especially convenient for users running decentralized teams and lacking time.

Asana is not limited by any restrictions related to size, industry, or geography, and responds with identical flexibly to the needs of both small companies and large enterprises. It’s a cloud-hosted system so it doesn’t require time consuming installation and it can run on any device. Smooth mobile integration will also let you follow the progress of your projects both in and out of office. Dashboards are very intuitive and let you get your work going immediately after setup.

The selling point of Asana are its great prioritization features: Asana makes project creation easy, but where it shines the most is arrangement. With its Focus Mode, managers can tweak fields and track only what is important to them, which is how this system pulls off such stunning progress reports. At the same time, Asana is collaboration-friendly, and keeps users in the loop with handy Team Pages and notifications.

Asana feature you should know about: great task relating, following, and searching of public tasks that can really optimize your work.

3. Monday: scored 9.5/10 in our test

The software approaches project management in a specific manner, and secures an environment where participants are not only able to perform better, but are motivated to do so. The tool is packed with scheduling and task management features that minimize manual entry errors, and ensure delivery will never be delayed. Similarly to Wrike and Asana, Monday is cloud-hosted, well integrated and fully mobile-responsive. The solution should be suitable to all teams regardless of their size or industry. You can also try it out first with a great free trial plan they offer.

The selling point of Monday is its customization: Monday is a transparency role model where every action, even seemingly insignificant, can be related to the person in charge of it. A big part of what is happening within this system can be attributed to its almost unlimited customization, streamlined monitoring, and diverse reporting options.

Monday feature you should know about: you can easily create separate Pulses for each project, task, or item which really contributes to keeping your work organized.

Interesting Alternative: Trello

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Despite the fact that Trello didn’t make it to our top 3 we decided to briefly mention it in our ranking because it offers an interesting and quite unique approach to task management. This can make this software a viable option especially for freelancers who look for a simple solution to organize their work, bot typical companies may want to look into Trello as well.

Those of you who had the opportunity to work with a card-based system before will probably appreciate Trello’s functionality: each task in this tool is added as a separate card that can be fed with comments and uploads, and moved across the systems with a handy drag-and-drop functionality. The unrestricted possibility to feed Trello with data is what makes it easy and useful, having in mind that it also integrates with all apps necessary to import information. Inside, all data is neatly stored and SSL-encrypted for safety purposes, while agents have the possibility to discuss projects in real time, track progress, and complete all activities using their mobile devices.

If you want to try it out Trello offers a free plan for startup users and small teams, and a couple of affordable packages for medium and large businesses.

Comparison Of Project Management Features

The truth is all of these products will offer great value for what you invest in them, and it is mostly nuances and specific or unique features you have to consider to pick one that fits your business needs best. Put metaphorically, these apps will take you to the same destination, but will use a different road to get there.

Creating Projects

The process of creating projects with Wrike, Asana, and Monday is very similar, depending on how detailed you want them to be, and how well you handle creative tasks.

Wrike and Asana will give you a flexible dashboard in which you can create projects and list them on the right panel where their status will be displayed in different colors. In both cases, tasks and subtasks are added consequently (as cards), and are automatically related to projects and people in charge of them (you will be able to list each phase under pre-made sections).

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Monday has a slightly different approach: the system doesn’t distinguish between Projects, Tasks, or Subtasks, but asks the user to create a separate item row (called Pulse) for each of them, and to connect them manually. In Wrike and Asana you will be given fields you can customize to trace metrics that are relevant to you, while in Monday’s Pulses you are absolutely free to add/remove information, and even write descriptive notes for each Pulse.

Prioritizing Tasks

Thanks to the active project-task-subtask hierarchy, Asana and Wrike connect related activities automatically to save time. Both apps provide a drag-and-drop mechanism for the user to pull in the cards he wants to see, star some of them, and to arrange them in the desired way.

In the time efficiency vs. flexibility game, Monday developers decided it was more important to facilitate change management, which is why the user is expected to tag pulses and appoint relationships. The vital priority indicator for all three systems are the assigned due dates.

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Monitoring & Managing Projects

Visibility won’t be an issue with any of this systems. Wrike, to start with, offers a 3-pane layout and activity stream where it records everything that is happening inside it, organizes and tags data in folders and uses @mentions to make sure all users know when a change has been made.

Asana follows the same social mentioning logic, but also provides a dedicated project inbox where users will be invited to discuss, comment, or share content, and from where they can import new tasks directly in the system.

In Monday , all projects, tasks and business operations are listed on the main board and visible to all users, but notifications are also available. In all three cases, the progress status per project (pulse) can be distinguished with color blocks and solved/unsolved indicators.

Communication & Collaboration

All three systems make it easy to assign tasks, as the manager can create and feed agent accounts and regulate their role and access to information. The main idea is to keep teams on the same page, and make sure no change goes unnoticed.

Engaging your team with Wrike, for instance, will be very easy: all updates come up on the Activity Stream, and all shared activities are tracked using a specific Dashboard widget. If you want to engage a particular member in the discussion, you just have to @mention him/her, and they will immediately be included.

Asana, in a similar fashion, provides a separate Team Page for each project, where all members in charge are automatically invited to meetings and enabled to upload files and screenshots. Each time these projects are modified, interested parties receive a message in their dedicated inbox.

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Monday is once again the most flexible of the three systems, as here you have a live updated social media-style activity feed, and users can trigger discussions at any time, not necessarily relating them to a Pulse. A similar request can be made in Wrike using the page’s URL. One thing that is common for all three systems is that they store information for reporting purposes. Depending on the integrations, that information is also exportable to third-party systems.

Reporting & Analytics

Powerful reporting is one of the reasons why our top PM software list came down to exactly three apps.

In Wrike, one has to admire the request possibility given to each user: whenever he wants, he can trigger a creative briefing or progress summarizing, draft global reports on all tasks, or pull off a performance chart to see how far projects are from being accomplished. The biggest advantage of Wrike reporting are certainly audit reports, thanks to which the admin can track individual performance in large teams, and avoid in such way any type of malicious activity.

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Asana and Monday , on the opposite, are predominantly custom-reporting systems. The first relies on specific search views and Google Sheets integration, while the second also covers most traditional reports, including an annual summary where all tasks are arithmetically related.

Comparison of Integrations

Wrike is an open API system that can be coded to work with every app or business system in your corporate ecosystem. In its original form, you can use it with leading email service providers (Gmail, Apple Mail), cloud storage & sharing apps (Dropbox, Box, Google Drive) and Microsoft Office products. Wrike is also commonly used with QuickBooks and Salesforce products.

All those integrations can be found in Asana as well. Asana’s list of available connections, however, is longer (the longest of the three apps actually), and includes IT management & design software (Zapier, Templana), business intelligence apps (InstaGantt), accounting & finance systems (Harvest), help desk & customer support systems (Zendesk, Jira), communication software (Hipchat), CMSs (WordPress), and many more. This system also offers RESTful API to interested developers.

Monday offers a similarly satisfying list of integrations, covering the same email providers and storage/sharing systems. The list expands in a direction similar to the one of Asana (Zapier, Slack, Jira, Github, Calendar apps), but lacks some of Asana’s most prominent integrations (Phabricator, Digispoke, Evernote, MailChimp and Wufoo). Developers are also invited the use the system’s REST JSON API capable of handling and authenticating CORS requests.

Comparison of Mobile Support

All three systems are designed to respond impeccably on all devices and browsers, and display information equally well on Windows, Mac, Linux, Android and iOS devices. Specifically designed mobile apps for Android and iOS are also available.

Comparison of Customer Support

Wrike users have access to high-quality support via several channels, including phone, email support, live chat, tickets, and training. Access to support doesn’t depend on the plan you’re using – free plan users are served in the same way as enterprise ones.

In case of Asana, free and premium users can contact technical support via email, or by submitting an online ticket. An online library of training materials is also available, and the company has designed a Customer Success Program where it provides user support for onboarding, deployment, as well as workflow and productivity consulting.

Monday is also known for premium support provided via phone, email, and live chat, and also offers the possibility to submit a ticket or to find answers quickly using their Q&A database.

Comparison of Pricing

Between the three products, Monday offers the lowest and most flexible pricing schemes. The Basic plan with 5GB storage costs only $5 per user per month, while migrating to a higher plan is made painless for growing companies ($8 for the Standard Plan, $12 for the Pro Plan, and $24 for the Enterprise Plan with unlimited storage and advanced searching).

Wrike and Asana, nevertheless, have the advantage of offering a lifetime free package for small teams (for up to 5 users for Wrike, and for up to 15 for Asana), which covers most of the essential features, and can be also used to examine functionalities before purchasing the advanced version. Asana’s Premium Plan, for instance, costs approximately $8.33 per user per month and the per user price drops as the number of users grows. If you prefer quote-based pricing, and wish to have a specially tailored package for your company, you should consider Wrike’s Enterprise Plan, and contact the company for a quote.

All companies accept credit card payment, and give you the opportunity to choose whether you want  to pay monthly or subscribe on annual level. You can also easily try out all three solutions for free first.

Comparison of Security

Wrike is a Payment Card Industry (PCI) Data Security Standards (DSS) and SOC 1/SSAE 16/ISAE 3402 certified system that encrypts sensitive data with HTTP for all pages, and backs it up in multiple locations and GEO regions.

Same goes for Asana, excluding the PCI and DSS certification and sensitive data encryption. Just like Wrike, Asana backs data in distributed locations, and offers an internal protection mechanism based on multi-factor authentication.

Monday also does its best to protect data in a secure physical location. Traffic is encrypted at 256-bit and sent through TLS 1.2, adhering to the FIPS 140-2 certification standard. There is also a variety of external security audits and penetration tests which detect and solve vulnerabilities.

Pros & Cons

As you could probably find out by now, all three systems are perfectly capable of handling corporate project management needs, and  the difference between them comes down to personal preferences and nuances. Wrike, Asana, and Monday are all cloud hosted, mobile optimized, integrated, and reasonably priced. Nevertheless, we encourage you to try out the free trial versions first to make sure the working environment provided by the vendor is really up to your team’s liking.

If you decide to go with Wrike, you will gain effective collaboration built around individual activities, excellent monitoring, and a neat hierarchical environment to arrange subtasks in a comprehensive manner. Nevertheless, you must keep in mind that this affordable (or free for small teams) and well integrated system operates only in the cloud, and allows slightly less customization compared to our other top PM performers.

Asana is also a very practical PM solution that can be used for free, developed by a team that certainly understands the value of simplicity and attractive display in a complex workload environment. This system will be a faithful partner for uniformity and categorization, packed with communication tools and all advantages of conventional reporting. Compared to Wrike and Monday, Asana may require more time for users to familiarize with the way it functions, but will compensate for it with excellent support and onboard training.

Monday won’t be a mistake either, especially if you’re running a creative team that likes to arrange data in a business-specific manner. The system’s Pulses and live activity feed are unique and designed to secure public access to information for all users in the system. At the same time, Monday’s interface is attractive and simple to use, but the drawback is that Pulse configuration requires more manual work than the one expected in Asana and Wrike.

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One Comment »

  • EliP says:

    Thank you so much for this very comprehensive review! It is well appreciated by those of us on the hunt!

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