While software, in general, seeks to solve a set of challenges for any organization, their success will depend largely on how their intended users are able to access the features in the least possible time. If the software is perceived by the developers as powerful but does not resonate well with users, what is the use of such software? Thus, in the final analysis, usability determines the success of any application. In this context, today’s project management solutions like Wrike aspire to developing robust features yet intuitive to the least tech-savvy users.
This thought will undoubtedly mean more if we consider that numerous project teams don’t reach their goals. Ignoring project management is detrimental to your business as poor project performance can cost you a huge amount of money. PMI’s Pulse of the Profession 2018 report reveals 9.9% out of every dollar invested is wasted. That means for each $1 billion investment, $99 million goes to waste.
According to The State of Project Management 2018 Annual Report by Wellingtone, the top challenge in project management includes poorly-trained project managers. Factors that follow are running too many projects, insufficient project funding, inconsistent project approach, unclear strategic alignments, and the lack of the right software.
More and more businesses all over the world realize the need for a project management that is effective at automating and streamlining projects and tasks. However, finding a solution that is also easy to adopt, set up and train your employees in using may not be as simple as it seems.
Why? It is because, at first glance, you may find it difficult and complicated to tell one project management software program from another. Most of the solutions seem to be robust and functional, and if you follow their marketing pitch, all say they are ideal solutions for your project management needs. One of the key criteria that individuals, companies, and organizations should pay attention when it comes to reviewing project management software solutions is the ease of use.
While all project management software platforms have outstanding features and interfaces that will take some time for you and your team to learn, the one you should get must be easy to learn and utilize. By and large, this statement aligns with the finding that many organizations place ease of use among the top features that they want to see in their selection of project management solution.
At its core, a project management software solution is a tool. By their nature, tools are built to make processes and tasks easier and more effective. If the project management software solution you got for your business does not or cannot accomplish these things, then it is not the perfect choice for you and your business.
In this article, we’ll cover the most popular project management tools that apart from solid functionalities are also easy to use and implement. Since we won’t be able to describe all the solutions out there and we’ll only highlight the best ones, you may also want to have a look at our list of top 10 project management solutions of 2019.
As a leading online project management software, well-thought-of Wrike features give you full visibility and control over your tasks. The system delivers powerful project management and collaborative functionalities in an intuitively crafted user interface, enabling you to set priorities and align your team to work faster and smarter across your organization. Wrike is designed to make today’s businesses generally moving faster, becoming increasingly collaborative and embracing more remote workers every day. With Wrike, you get a system that lets you plan and adjust in real-time from your office or on the go.
The vendor offers a comprehensive free trial to get you up to speed with the features. You can sign up for the Wrike free trial here.
Wrike has been designed with a single goal: to improve the speed and efficiency of work in both co-located and distributed groups. This involves building a system that is easy to get around while offering the flexibility that enables multifunctional groups to collaborate and get things done effectively from a single location. The service allows you to schedule, prioritize, discuss, and keep track of both work and progress in real time—all with just a few clicks of the mouse.
Part of the thrust to simplify the use of the software is a feature that allows a three-pane project view that provides easy access to important data at a glance. This three-pane layout lets you view important data on one screen, giving clear visibility on project operations. The details of all projects are on one page enabling you to quickly work on tasks. The left pane shows the project hierarchy allowing you to work on subtasks or move across different projects. The middle pane shows the project’s task list. The right pane shows task details. You can do the following tasks from within the three-pane view: ask for updates from your team members, prioritize tasks, communicate with your team members, and monitor and control work progress.
To further simplify operations, tags and folders help you view and share project data intuitively. This gives you the ability to put an item in different folders without duplication. Wrike’s tags and folders enable you to view or sort data by tasks, projects, or any other way. You can name the folders based on how you want to sort data. The important thing is a task can be grouped in many folders but it is not duplicated. It stays as a single file and all changes in the task are reflected in all its folders. You can also use the tags and folders to share tasks with other teams and your clients.
Finally, Wrike’s task tool helps you track individual and overall progress easily, a feature that should be at the center of an ambitious project management tool. Large projects could be a project manager’s nightmare in terms of monitoring manually and individually. With this feature, you get the convenience of being able to break projects into small tasks. Subtasks can be further broken down into specific activities. Each activity can be marked as complete or incomplete which gives you an accurate picture of unresolved tasks. This makes it easy to manage and focus on smaller subtasks. The task tool helps to identify bottlenecks that hold up a project’s progress. The task timeline helps you to prioritize important tasks. To clarify a task, you can attach files, show pictures or tables, and cross-link to other tasks. In short, subtasks give you a clear idea of how much work needs to be done, by whom, and by when.
One of the leading collaboration and communication systems around, Monday.com syncs all information in a single, accessible hub, thereby empowering agents and team members to make important decisions together. By streamlining diverse contributions, Monday deftly empowers teams and departments to perform in the best possible way. But is Monday.com easy to use enough for you?
Among Monday.com benefits is a nifty tool that lets you assemble and display progress data in a logical and understandable manner, making it possible for all team members to keep track of projects and common operations. With that, you can then configure Monday.com to give them the necessary incentives to contribute to tasks and assignments, even if those are not directly connected to their role in the company.
If you want to investigate the features closely you can easily do so when you sign up for a Monday.com free trial here.
Monday’s comprehensive features are bundled around a neat, well-organized, and collaboration-first interface. In many ways, it recalls the interface of our profiles in our favorite social networks, which is built around our common methods of interaction. Regardless of whether you’ve used a similar app before, you can embrace Monday.com with no previous training or preparation. But if you’re up for it, the company packed and offered a number of training materials for novice users, all of which you can find on their website or YouTube channel.
For easy access and constant monitoring, Monday uses a unique Board concept, which means it provides in-depth insights into your projects or tasks, or even the complete company’s performance upon need. There is the main Board that lists all projects and tasks together, connects them to the team members in charge (or other parties interested to track the process). An interested party can even be external partners or project beneficiaries that don’t have a Monday.com account but will nevertheless be invited to follow with special alerts and notifications.
Collaboration is where Monday.com shines the most, and for that, all agents need to do to discuss or change an action is to click on it. This also means that collaborators are able to add comments on any updated, ask questions and trigger discussions, and take part in answering forum sessions. To make the exchange of information even easier, Monday.com allows the uploading of different types of files and leaving notes; as well as following a live Facebook/Twitter activity feed that records discussions as they come along.
All these features speak of a project management platform that takes into account how users can easily start and be productive with the software in no time at all.
Smartsheet is a web-based collaboration tool for your project management, team task management, crowdsourcing, sales pipeline tracking needs, and more. A leading enterprise collaboration solution for companies, Smartsheet offers businesses an innovative way to collaborate on projects and processes.
To make life easier for its users, the solution is accessible from any browser and device: Smartsheet effectively combines the ease of use of a spreadsheet with visual timeline management, collaborative file sharing, and discussions, and automated workflow capabilities. Since many businesses use spreadsheets for tracking their finances, schedule, and inventories, the familiarity of Smartsheet’s interface lends to easy adoption. Your teams have before them a program that’s like a spreadsheet but this time packed with more power and customization tools to expand their work palette. It can manage diverse types of work such as programs, projects, and core business operations. It is also integrated with top web services including Google Apps, Box, and Salesforce.
Our Smartsheet review shows a solution that redefines how teams collaborate on projects and tasks such as managing operations, tracking marketing campaigns, and planning events, among others. Its easy-to-use and friendly interface, coupled with Gantt charts, file sharing, and work automation features have helped this tool to quickly become a favorite app for productivity among businesses. The platform is designed to unleash the benefits of collaboration and greater work agility. It speeds up decision-making while understanding the importance of data-driven information. It’s developed to empower teams to execute and complete their projects and tasks with speed and accountability.
You can easily sign up for a Smartsheet free trial here and get to know the features firsthand at no cost and without commitment.
Planning, tracking, automating, and reporting on work are the key functions of Smartsheet. It provides targeted solutions for mission-critical, high-value work processes in your organization. This includes simplifying budget and planning, streamlining management of facilities, and elevating customer experiences, among others. Its solutions are specialized for various industries ranging from retail, manufacturing, professional services, technology, education, and construction. It also caters to a wide array of teams and roles including project management, IT and Ops, marketing, sales, software development, and HR departments.
The cloud-based software is regarded highly for its online project management, file sharing, and collaboration features. It is an intuitive spreadsheet-like app that can be used to perform and manage a range of work such as business processes, event schedules, sales pipelines, customer info, task lists, and team projects. Businesses can use the platform by purchasing its cost-effective plans that give value to their investment.
Clarizen is an enterprise-grade solution that ties powerful project-management to social engagement, doing it in a really easy and unique way. The outstanding project management and high-quality social collaboration feature align your team and directs your ideas towards timely execution. This cloud-powered tool has enjoyed the reputation for being remarkably easy to use and incredibly fast to deploy—two qualities that set the stage for teams to boost their performance.
With an intuitive and easy-to-use interface, Clarizen provides you with a well-defined work structure that allows you to simply connect tasks, projects, and conversations. Its collaboration features help boost your company’s chances of success by connecting unstructured conversations at work with structured work—an enterprise-grade solution that ties powerful management to social engagement.
An appealing test drive of all software features is available to you when you sign up for a Clarizen free trial here.
Clarizen gives you a faster way to manage your work, initiatives, and projects. It automatically prioritizes budgets, projects, resources, portfolios, and tasks, and makes sure that critical information and resources are always handled appropriately.
The program is meant to serve both operational and functional managers, and to improve their performance communication to a level which would ensure detailed and accurate planning of each project before it has been rolled out. It encourages teams to collaborate on execution matters and to take common decisions even when resources are dispersed unequally between them.
A very specific thing when it comes to Clarizen is its accurate methodology, meaning that a company gets to kick off a project even before completing the plan and to switch back particular portions to their draft versions so that it could re-plan them. Explained in simpler terms, it means that each project/task gets its own flexible baseline that can respond to real-time anomalies. For instance, when an employee goes out of work and puts a project on hold, the very same thing will happen in the system.
For all its excellent functionalities, Clarizen is thoughtfully designed from the start, enabling even non-project managers and teams to participate in advanced project management phases due to its original differentiation, user-friendly interface, and moderate pricing. Speaking of prices, you can check out Clarizen pricing to see how it works to your budget.
About Clarizen’s customizable and friendly interface: teams enjoy interacting with Clarizen’s engaging social interface, one that is easy to configure and personalize, meaning workdays become more efficient and effective. You get the transparency you need to drive productivity and profitability to boost your business growth. Project managers get a solution they need to ensure all tasks come in on time and on budget.
Clarizen’s collaborative work management brings all of your work together in one convenient place: your planned and unplanned activities, your collaboration with peers and partners, your documents and reports, and your unique workflows, from start to finish. The unique combination of cross-organizational project management, flexible workflow automation and purposeful collaboration in Clarizen’s enterprise-grade platform unites teams, reduces unnecessary communication, and provides extensive visibility at all levels of the organization, so everyone can work more efficiently, adapt to changes, achieve their objectives and deliver results.
ProjectManager.com is an award-winning cloud-based project management system that combines powerful project planning and scheduling features with collaboration tools for teams. Widely-regarded as one of the best and most dependable PM solutions in the market today, it is used by over 10,000 teams worldwide including those from NASA, Volvo, and the United Nations. Regardless if you handle small or large projects and undertake projects in sprints or stages, the software can provide you with all the necessary tools to help you successfully complete and deliver your projects.
With ProjectManager, you can easily create new projects, plan out and schedule tasks, allocate resources and assets and monitor the progress of all your projects from a single dashboard. Every task is managed and tracked down to the last detail and updates are reflected instantaneously. You can adjust due dates with easy drag and drop scheduling, and attach files and comments to collaborate on tasks with your team. ProjectManager.com takes project planning and management to a whole new level to keep you competitive and always ahead of the pack.
The vendor has an appealing free trial where you can tinker with the features at no cost. You can sign up for the ProjectManager free trial here.
Creating and mapping plans are easy when you and your team are on the loop and on the same page even if your team members are spread out around the globe. Collaboration on projects is quick and seamless with team members able to update their tasks wherever and whenever they are. You get real-time updates that are reflected on the dashboards, giving complete visibility over tasks, project status, and more. Reports are easily generated to provide you insights on time, budget, and team workload, among others.
First-time users of Project Manager.com will find it easy and fast to perform essential project management tasks. It is designed to streamline and simplify PM processes and activities such as creating products, scheduling resources, building task lists, creating tasks, adding comments and attaching project-related files without undergoing prior training. But just in case you’ll need assistance, ProjectManager.com can provide you with webinars, training hub, tickets, live demos, and knowledge base, among others.
Your project dashboard is your cockpit where you manage, control, and direct everything. ProjectManager.com gives you the ultimate dashboard where you can get always updated business intelligence from your team; monitor tasks, teams, costs, health and more; and instantly view how your tasks, team, and projects are progressing. You can say goodbye to complex spreadsheets and manual reporting and get real-time updates on members’ tasks and timesheets, so you always know if you’re on track. In addition, you can print your project dashboard for meetings or use the share feature to send your colleagues a link to view your dashboards online.
Our detailed look into Project Manager.com pros and cons should set you squarely in determining whether the solution is the one that perfectly matches your project management needs.
Quire is a free, modern task management app for creative teams. It lets you map out your big ideas, break them down into small steps, and tackle them one by one with your team. The system aims to reduce the burden of managing complex and time-consuming projects by simply breaking those into smaller and more manageable units, and letting teams prioritize between them in any preferred manner. Rather than being exclusively focused on function, Quire also pays attention to form, which is why it offers one of the best-organized and easiest to navigate interfaces in this industry.
A quick Quire overview reveals the core distinctive advantage of Quire is its unique tree structure. This system won’t require users to abide by traditional task segregation methods, but rather invite them to jot down their ideas and transform them into actionable items on the way. This function makes Quire a unique performer when it comes to relating tasks and subtasks, as the system does this independently, and all you have to do is to let good plans flow in. Unlike most similar products, Quire won’t restrict the number of tasks and subtasks you can manage, and it will grow in parallel with your assignments without you paying a dime to get it. Quire also adapts to Kanban boards should you prefer this methodology.
You can check the solution closely when you sign up for a Quire free trial here.
Quire is a free-to-use application and offers no enterprise pricing plans for the moment. Meanwhile, prospective users are invited to subscribe for the service, either by downloading the dedicated iOS—just updated to version 2.0—and Android app, or getting a Chrome extension to manage assignments in the office. The number of users in the system is not restricted either, and they are all assigned a custom role by the manager, with the appropriate permissions.
Another thing that makes Quire a very competent player in its field is the presence of excellent collaboration features. With descriptions, comments, and statuses being added to each project or task, team members can collaborate actively on all matters that concern them, and they can even exchange files thanks to the system’s Google integrations. At the same time, Quire will connect with Slack to enable chatting between the employees, and also integrate easily with the camera and Siri on mobile phones.
Intuitive and inspired by social media’s exceptionally popular navigation methods, Quire won’t be a burden to learn for any member of your team. Instead, it will be up and running from the first moment you’ve set it up, and introduce a number of facilitating features such as status tracking and task filtering. Just in case, the vendor prepared a detailed introductory guide to assist novice users with tips and practices and also offers email support to provide a fast answer to any question.
With Quire’s no-brainer interface, it doesn’t really matter how experienced you are with using PM applications. The system is very intuitive and open for customization and ensures a spotless navigation experience for every user. The clean interface lets users find anything they need, at any time (they can also use a Filter function to sort out their projects and tasks) and prides itself with an easily adaptable project hierarchy brought down to a single page.
Zoho Projects is a highly popular project management system that aids you in making your business projects more productive and finishing them within your timetable. Zoho Projects is loaded with functions that improve team collaboration, making project monitoring easy, and enhancing your productivity and output.
Among a host of Zoho Projects features, you can get work done on time and use its milestones, tasks, and task lists to plan your work in advance. What the system does is in fact very simple: it divides your large and complex projects into manageable units and schedules recurring tasks, dependencies, and subtasks according to your deadlines. It is also packed with a variety of seamless collaboration tools thanks to which your employees and consultants can stay in line with your progress.
If you want to know more about the features you can easily sign up for a Zoho Projects free trial here.
Once projects are accomplished, Zoho Projects gives you access to in-depth insights displayed in understandable charts and graphs, so that you could report on your activities, track opportunities, and capture eventual drawbacks. The pricing scheme is flexible, and there is even a free plan for freelancers and small teams.
The platform is intuitive and user-friendly to ensure the best possible interaction between network members and uses Gantt Charts to showcase the progress of your projects. Most of the time, you’ll get to complete all operations from a single page, and you’ll get to store all valuable information and documentation in a single database.
Zoho Projects helps track and eliminate bugs so that the user can quickly test the system, and get problems fixed. In most cases, this is a cumbersome task, but Zoho Projects makes it easy by letting users define their own custom workflows and business rules and track all code changes made in Bitbucket and GitHub.
Workamajig Platinum is a multi-functional, fully-integrated project management system designed for creative teams—both for in-house teams and advertising agencies—to streamline project planning, organizing, and managing across your organization. Built for the creative industry, this cloud-based tool provides an end-to-end solution for resource management, agency management, accounting, and CRM while focusing on each individual role with his or her own set of essential apps. The role-based approach gives all members of your organization access to information they need right when they need it.
In many ways, Workamajig Platinum benefits adapt to the needs of creatives, salesperson, project manager, resource manager, billing, purchasing, accounting, and admin or manager. Additionally, the platform also offers different solutions for agencies and in-house teams to cater to their needs accordingly.
An appealing test drive of all software features is available to you when you sign up for a Workamajig Platinum free demo here.
As a creative agency management software, you can use the tool to develop opportunities to transform into new projects, create projects that are set up for success, keep projects on track and generate crucial insights in a timely manner. For in-house creative teams, solutions have a focal point in managing incoming project requests, ensuring projects are on track, assigning tasks to creatives and generating project analytics.
Workamajig Platinum is flexible to your needs. Available as a web-based solution to offer the functionality of the latest cloud technology, it works with the latest browsers and operating systems seamlessly. You may also host the software on your own server or let Workamajig host the software for you. This interface is built completely in HTML5 and has a more responsive design which enables you to have access to the software’s functionality regardless of the device you’re using, including your mobile devices.
For task organization, Workamajig Platinum gives you visibility over tasks with only the relevant information so you’re not bombarded with details you don’t need. Looking at the dashboard tells you all you need to know in simple terms, no clutter and complications. This friendly approach to its user interface lets you get to the heart of projects quickly without going through visual hurdles. When a project is confirmed, it is automatically added to the dashboard of each team member assigned. In a single location, members can communicate and collaborate regarding tasks and projects efficiently. They can also update tasks by accessing assets and tracking time, among others.
A cloud-based business management software, Scoro is targeted at small to medium enterprises specifically those in the advertising, consulting, information technology among others. Scoro features include collaboration, work scheduling, and tracking, project management, customer relations management, quoting and billing and advanced reporting and dashboards. All these useful features are handled by a user-friendly interface that eliminates the need to switch between solutions and email clients.
Its control hub is an intuitive space from which tasks, account information, key performance data and calendar events, among other aspects of businesses, are displayed. This, along with the solution’s user-friendly interface makes working with the platform a breeze even for first-time users. The application also provides localized solutions, offering country-specific integrations for the European market.
If you want to know more about the features you can easily sign up for a Scoro free trial here.
Scoro is the most comprehensive work management solution in the market today. It is the only platform from which users can control their business from a single place. With Scoro, users always stay abreast of business performance as the software allows them to see all task changes in real time. Tasks are scheduled by day, week or month and are automatically compiled in a list, which a user can sort as needed. The platform likewise provides security as it can allow users by different levels, ensuring that only relevant staff is working on a specific project.
Scoro can save businesses precious time when it comes to project management. Organizations are given the ability to add tasks, making the process event faster. These tasks can be readily linked to clients. What is even better is that email tasks can be archived in a smart inbox, which is also subsequently displayed on the task list.
Aside from being visually pleasing, the dashboard allows users to see project status in real time. It also can give an overview of both billable and non-billable work, tasks that have yet to be assigned and completed jobs. Scoro can be customized in accordance with user preference, enabling users to add custom fields to just about any of the solution’s features. Businesses also have the option of choosing PDF templates for invoices, quotes, orders, and reports.
SmartTask is a task and project management solution designed to centralize all projects in a single hub to greatly enhance employee productivity and make collaborative endeavors as frictionless as possible. It has pricing plans for small to medium-sized businesses. A free option for up to 20 users is also available with limited functionalities. While the premium version includes additional features like Custom Fields, Custom Charts, Timeline view, Dashboard, etc.
With SmartTask, users can get a clear view on an individual or team’s progress on a certain task. Notifications can be toggled to ensure team members are made aware of important developments. And whenever certain projects are marred with a delay, interrelated tasks are automatically rescheduled to adjust for the change in schedule. Coupled with its detailed timeline, you are able to gain a clear bird’s eye view of all ongoing and completed activities.
Communication is essential for effective team collaboration. SmartTask handles this by giving users the capability to communicate via instant messaging, share files, and leave comments on tasks and projects.
For the sales team, SmartTask also includes CRM, which means the team can track the prospect’s journey through the sales pipeline and also have clarity on sales with intelligent sales prediction.
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