Top 10 Event Management Software: Comparison of Popular Tools

Planners can now automate much of the repetitive tasks in organizing events and streamline the entire event lifecycle with event management software. These solutions can consolidate the activities of your office and on-site teams. They can also lower overheads with features like venue search and budget management.

Perhaps, the main game changer provided by at least the top 10 event management software products is the shift of registration entry from the organizer to participants and makes early-bird registration more convenient via online. With self-service registration, organizers are free to focus on other key aspects of the event.

Overall, you gain smoother workflows across the different aspects of running an event to the benefit of your guests and to your success as a planner. The Bizzabo Blog identifies attendee satisfaction as the top success indicator for event organizers, followed by revenue and media coverage. These metrics are easily covered by event management software.

But event management software products come in various packages and the choice isn’t always clear. In fact, in an etouches research, 42% of subjects admitted technology is difficult to adopt in their business.

In this article, we’ll help you understand the top 10 event management software solutions, so you can decide which suits your business best by comparing the key features. These include registration, ticketing, marketing tools, on-site tools, reporting and analytics and advanced features.

1. Eventbrite

Eventbrite is a cloud-hosted end-to-end event management software that covers the many different aspects of running an event. These include a fully customizable UI and tools for registration, ticketing, crowdfunding, online payments, badge printing, social marketing and survey. It serves the needs of small projects and enterprise-level events. Free events whether small or big are not charged.

The app pulls together in a solid framework the essential features you’ll need to manage an event. It allows for online registration and ticketing, including group bookings, through customizable event pages. This immediately gives you a wide online reach and landing page to promote the gig. Using the app’s social media and Facebook marketing tools, you can broadcast the promotion and use real-time tracking to see how much bookings you’re making or need to make. It helps to see the progress you’re making as the event date approaches to make adjustments if necessary. The app also allows for online payments, which you can link to your online ticketing promotions and event pages for a seamless process.

Eventbrite also features on-site tools to help you manage walk-ins with ease. The app is compatible with a wide range of devices including Linux and Mac and accessible from mobile devices via its Android and iOS apps, so walk-ins and late registrants can use their device as a self-service portal to register and pay on the event date itself.

Likewise, early-birds can quickly be welcomed with smartphone barcode scanning that is linked to your cloud-based registration list and badge printing. You have shorter on-site queues and more accurate record-keeping, giving your guests a smooth event onboarding.

The app has an open API framework that your developer can use to integrate event data with other business systems like CRM or help desk.

2. Cvent

Cvent is a comprehensive solution that is flexible to the needs of organizers by industry, role and even as third-party planners. It has a unique tool, among others, for searching the most cost-effective venue for your event. Plans are scalable to small and big events and covers the entire event lifecycle, from planning to event reporting.

It features flexible communication tools that let you filter participants into groups and make email communication more targeted and efficient. You can also customize the interface to project your branding. For freelance planners, this ability lends to them a professional look that justifies a higher consultation fee.

Likewise, automation helps your team to focus on creative and marketing instead of being overwhelmed by repetitive administrative tasks like registration and ticketing. As a result, attendance gets a boost and costs are minimized.

On-site tools include badge printing, kiosk for walk-in registration, mobile payments and a ticketing platform. The system has Android and iOS apps, which transforms your team’s smartphones into access points.

Cvent also has advanced modules for specific requirements like hotel and travel management and membership management. Budget management, event reporting and email marketing are likewise provided.

3. XING Events

XING Events is a Munich, Germany-based cloud event management platform designed for German-speaking markets, but it has an international edition for U.S. and U.K. events and practically anywhere in the world there is internet. It has a free app for free events like networking nights. The freemium includes online registration installer, even builder and real-time attendance data. The app scales to both small and corporate events and supports Android and iOS for on-site mobility.

The solution consists of three parts: ticketing, event promotion and event management. A major appeal of the vendor is its access to 12 million names in its network, potential participants to your event. It’s a separate offer that lets you sort people by profession, age, region and other metrics. The network also lets you tap influencers to extend your reach. Likewise, the system integrates with your CRM system and Facebook as part of your promotional streams.

Other key features include an event site builder and online ticketing booth. Even without coding skills, you can set up an online ticketing booth and connect it to your payment processor via PayPal, credit card or bank transfer.

XING Events also has real-time reporting that helps you monitor event traffic, sales and other key metrics. You can anticipate potential issues at once, such as, cancellations or missed quota and implement the appropriate measures like changed venue or event postponement.

4. Eventzilla

Eventzilla excels in pre- and on-site registration and ticketing and deserves a rank in our top 10 event management software list for its downright simple yet intuitive functionality. Participants can enter their details online and download e-tickets from your online portal. They then check in via Ticket QR code scanning during the event. Mobile check-ins are also possible. These features greatly reduce queuing and allow your team to focus on walk-ins, logistics, programme and other aspects of the event.

Likewise, discount codes are available to entice more bookings. You also get to send email invitations and receive notifications for updates through the platform. Should the number of participants exceed your quota, you can use the waiting list tool to manage registration.

Eventzilla also integrates with top-tiered secure payment channels PayPal, Stripe, Braintree and Authorize.net. And there’s a post-event survey tool to help you measure your success rate, which is useful to continuously improve recurring events.

Other features to note include location map display, waiting list, discount codes and attendee list exporting.

5. Ticket Tailor

Ticket Tailor focuses on ticket management and is highly effective in selling tickets online directly to participants. This frees you from third-party ticketing agency that costs a dime a dozen in commissions. The app is agile and used in both small and high-profile projects like TED X and MTV events and charitable events, concerts and sporting events.

Instead of being charged on a per-ticket basis, you subscribe to a fixed plan. This setup bodes well to you in two ways: you have a clear picture of costs beforehand and your sales remains intact.

Setup is fast and easy with no technical skills required. You get an online ticket booth within the cloud system and embeddable as widget in your website or Facebook page. You can also customize the UI to your branding, link it to a payment processor including PayPal and major credit cards and generate e-tickets that can be scanned on site.

Other key features include analytics, discount codes, mobile access and multi-currency and multi-lingual support.

6. etouches

etouches is another “complete” cloud event management solution that handles pre- to post-event processes. It features the essential modules for registration, marketing, logistics and data analysis. Because of its rich features, the solution suits big events more than small projects.

The multilingual support enables you to manage online events in different countries or physical events with a global online component. Likewise, the solution features an eSurvey tool that lets you design survey forms. You can also generate clear reports using charts and graphs.

etouches has Android and iOS support powered by the vendor’s acquisition of TapCrowd, a mobile app developer. The mobile apps let you accomplish management tasks on the go or on-site.

You also get 24/7 vendor support to help resolve technical glitches or simply walk you through onboarding bumps. Other notable features include email marketing, venue management, travel and housing management and task management.

7. Ploxel

A comprehensive event management solution with an emphasis on robust ticket sales processes,  Ploxel helps users effectively manage and sell tickets for their events. It comes with all the essential functionalities for effortless selling of tickets and payment management, including support for multiple currencies, grouped ticketing, ticket tracking, discount code offers, and automated tax tracking, among others.

This cloud-based event management features seamless integrations with leading payment platforms Stripe and PayPal, thus providing customers with great accessibility for purchasing tickets while users can easily accept payments. With Ploxel, all acquired ticket sales revenue are automatically deposited to the user’s PayPal or Stripe account.

8. Raklet

Effective community monetization is one of the main strengths of Raklet, a cloud-based community and event management software that comes equipped with automation functionalities for hassle-free payment collection. The software supports recurring payments and automated invoices and receipts, thus eliminating the need for manual follow-ups regarding payment reminders. Additionally, thanks to its smart application form, you can easily filter, find, and collect membership fees from prospective applicants. It also grants convenience to members, as they can pay directly through the system and access their financial history on the platform.

Raklet comes equipped with robust community management tools designed to simplify and streamline your processes. All membership information is stored in a single database for easy access and updating of user information. All member interactions are presented in a timeline format for easy comprehension of their history, and their records are easily accessible by clicking on their name. Among the information shown per member are website activities, member profile, and much more.

Raklet eliminates the need for third-party communication tools by featuring fast and secure internal communication features. Behavior-based sending of emails and text messages as well as automated email newsletters are also supported by the platform.

9. Konfeo

Built to simplify event registration, Konfeo provides small and mid-sized businesses with a highly intuitive and easy to use platform for organizing company trainings, conferences, workshops, and events. It is suitable for events of all types and sizes.  Konfeo features tools for event registration, event evaluation, payment facilitation, attendee management, ticket management, event marketing, and much more.

The platform comes equipped with automation capabilities to handle all work processes, thus allowing users to focus on nurturing their relationship with clients and attendees. Users can access Konfeo on any device, enabling them to handle all event operations wherever they may be. All data is safely stored in Konfeo’s encrypted servers, thus giving you peace of mind that your data is safe and secure.

10. Hubilo

Hubilo allows for accelerated event management processes thanks to its end-to-end automation functionalities, thus eliminating mundane, time-intensive tasks so users can devote their efforts on planning events. Unique to this all-in-one events management software is its Event Network Community Platform, essentially providing an engaging, social media-like hub for all event attendees to converge and interact with one another. This allows for easy event promotions, administering of polls and surveys, and generally create enough buzz for your event to ensure its success.

Among the functionalities Hubilo can automate include sending of branded emails, auto-generated social media posts, consolidating of registered participants on your database, and much more. Insightful analytics can be acquired to ensure event marketing success, from social media metrics to click rates and open rates of event marketing campaigns. With this, users can effectively measure the effectivity of their marketing and promotions and properly recalibrate their efforts.

Category: B2B News

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