Planners can now automate much of the repetitive tasks when organizing events and streamline the entire event lifecycle with event management software. These solutions can consolidate the activities of your office and on-site teams. They can also lower overheads with features like venue search and budget management.
Perhaps, the leading game-changer provided by at least the 10 best event management software products is the shift of registration entry from the organizer to participants and makes early-bird registration more convenient online. With self-service registration, organizers are free to focus on other critical aspects of their events.
Overall, you gain smoother workflows across the different aspects of running an event to the benefit of your guests and your success as a planner. The Bizzabo Blog identifies attendee satisfaction as the top success indicator for event organizers, followed by revenue and media coverage. These metrics are easily covered by event management software.
But event management software products come in various packages, and the choice isn’t always clear. In fact, in an etouches research, 42% of subjects admitted technology is challenging to adopt in their business.
In this article, we’ll help you understand the 10 best event management software solutions, so you can decide which suits your business best by comparing their key features. These include registration, ticketing, marketing tools, on-site tools, reporting and analytics, and advanced features.
monday.com is a popular project management tool that allows you to organize, manage, and keep track of your events and other related tasks. You can easily add booking details, budgets, attendance, and even ticketing to each event project. The built-in visual event management module ensures that you are on top of everything without the overwhelming details. Whether you want to see the “big picture” or zoom in for a detailed view, you can easily do that with monday.com.
It is more efficient to monitor deadlines with mapped out dues dates and milestones. You can develop comprehensive outlines for your events without losing the valuable “big picture” view. The powerful visualization of the platform allows you to gain insight at a glance. You can also see which of your team members are working on a specific project or event.
Tracking tasks for various events can be complicated and confusing. monday.com can help you create a structure and organize these tasks according to priorities, importance, and projects. Your team members can communicate within the projects, so it is easy to conduct discussions for faster decision-making.
You can easily do so should you want to investigate the platform firsthand.
EventMobi is an open API, cloud-based platform for event organizers and attendees alike. It lets the former plan and manage events while communicating with their attendees, all from one platform. For the latter, the app lets them check out the details of the venue and speaker, inquire, RSVP, view documents, participate in polls and games, leave their comments about the event, and engage in group discussions with fellow attendees. EventMobi works well for any size or type of event, and companies of all sizes can use it. Other than English, the software also comes in Spanish, Dutch, and Portuguese.
Extensive customer support is one of the reasons users will be able to take advantage of EventMobi’s functionalities. While this platform is user-friendly, the vendor also offers support via blog, phone, email, live chat, training videos, webinars, and even press events to further interact with current and potential users.
You can select from different product packages to craft a platform that suits the needs of your event. It comes with networking, notifications, information sharing, and feedback collecting features, all of which can be done via the app. Also, instead of paying hefty printing fees, you simply need a few seconds to click or tap on your mobile device or computer, edit your event details, then save and share the updates with your attendees or organizers.
EventBookings makes event planning and ticketing as hassle-free as possible. Once you’ve signed up, you can create an event page where tickets can be bought and guest details can be collected. Through the platform, you can accept payments via credit and debit cards and through Stripe.
The platform lets you put your own branding on event pages, including custom colors and logos. You can create a seating chart for your chosen venue so guests can select their seats before purchasing their tickets. Moreover, you can offer multiple levels of pricing and easily adjust prices as needed. The system also allows you to set up discounts for tickets to encourage attendance to your event, through built-in capabilities for early-bird pricing and coupon codes.
Once you’ve shared the link to your event page, the EventBookings dashboard displays metrics such as tickets sold, unique visitors, and event revenue. The platform also offers a scanner app that you can use on the day of your event to check in guests. You’ll have the option to print out guest lists instead of using the scanner app.
You can use all the features for free for a period of time to see if the software matches your needs. Simply sign up for EventBookings free trial here.
Eventbrite is an event planning solution that sports time-saving tools and fully customizable fields. This allows for the accommodation of events, regardless if it’s simple, large, or complex. There are tools for event registration, listing design, ticketing, promotion, fundraising, payments, and more.
Eventbrite aids users in creating events easily. Furthermore, it allows tickets to be sold online through the fully customizable event pages. Events are easy to set up and promote. You can even use social media sites, such as Facebook, for your campaign. Progress can be tracked in real-time, so you’re always updated about the event’s attendees and financial details. The location where it’ll be hosted can be shown on Google Maps too.
One of the best things about Eventbrite is that you won’t be charged for a free event, regardless of how big or small it is. Only when you start collecting payments will it charge a small fee. This bill, however, can be easily covered by the attendees.
Gather is a cloud-hosted event management platform that works well for businesses of all sizes that are looking to organize any event. From the planning to the launching phase, this platform can help organizers with keeping the whole process smooth for everyone.
Even if you don’t have plenty of time to prepare, Gather cuts down the time you spend on managing your bookings, organizing your budget, choosing venues and planners, tracking your progress, and more. Whether you’re using an iOS or Android device, you can synchronize your data and calendar updates with the rest of your crew via the cloud, so that everyone can stay on the same page.
Another thing Gather can help you with is making sure the process is easy and convenient for your leads as it offers a mobile app that allows them to send inquiries, book events anytime through the booking widget, or plan events. You can also instantly reply to your leads, establishing you as a trustworthy and responsive business to work with.
Once you’ve completed the job for your clients, a few taps on your device will allow you to send them your invoice. Through Gather, they will be able to send their payments without any worry because it ensures the safety and security of their financial details and is PCI DSS-compliant.
Cvent is a comprehensive solution that is resilient to the needs of organizers by industry, role, and even as third-party planners. It has a unique tool, among others, for searching the most cost-effective venue for your event. Plans are scalable to small and big events and cover the entire event lifecycle, from planning to reporting.
It features flexible communication tools that let you filter participants into groups and make email communication more targeted and efficient. You can also customize the interface to project your branding. For freelance planners, this ability lends to them a professional look that justifies higher consultation fees.
Likewise, automation helps your team focus on creative and marketing instead of being overwhelmed by repetitive administrative tasks like registration and ticketing. As a result, attendance gets a boost, and costs are minimized.
On-site tools include badge printing, kiosks for walk-in registration, mobile payments, and a ticketing platform. The system has Android and iOS apps, which transform your team’s smartphones into access points.
Cvent also has advanced modules for specific requirements like hotel and travel management and membership management. Budget management, event reporting, and email marketing are likewise provided.
Bizzabo is an advanced event management platform that covers every aspect of the process to ensure a successful and pleasant event. It’s capable of simplifying the ticketing system, boosting networking campaigns, reinforcing sponsorship opportunities, organizing contact database, and a lot more. There’s an analytical feature as well to provide you with deep insights into how your event has fared.
The program streamlines every process along the way of managing events, from getting sponsors and assigning workloads to monitoring your event’s performance. It does this by providing a single interface for multiple functionalities so that you’re not required to jump from one platform to another when juggling these tasks. Bizzabo comes with a mobile app as well to ensure that managers and staff members can do their jobs on the go.
XING Events is a Munich, Germany-based cloud event management platform designed for German-speaking markets. Still, it has an international edition for US and UK events and practically anywhere in the world where there is an internet connection. It has a free app for free events like networking nights. The freemium includes an online registration installer, a builder, and real-time attendance data. The app scales to both small and corporate events and supports Android and iOS for on-site mobility.
The solution consists of three parts: ticketing, event promotion, and event management. A major appeal of the vendor is its access to 12 million names in its network, potential participants to your event. It’s a separate offer that lets you sort people by profession, age, region, and other metrics. The network also enables you to tap influencers to extend your reach. Likewise, the system integrates with your CRM and Facebook as part of your promotional streams.
Other key features include an event site builder and an online ticketing booth. Even without coding skills, you can set up an online ticketing booth and connect it to your payment processor via PayPal, credit card, or bank transfer.
XING Events also has real-time reporting that helps you monitor event traffic, sales, and other key metrics. You can anticipate potential issues at once, such as cancellations or missed quotas, and implement the appropriate measures like changed venue or event postponement.
Eventzilla excels in pre- and on-site registration and ticketing and deserves a rank in our best 10 event management software list for its downright intuitive yet straightforward functionality. Participants can enter their details online and download e-tickets from your online portal. They then check in via Ticket QR code scanning during the event. Mobile check-ins are also possible. These features significantly reduce queuing and allow your team to focus on walk-ins, logistics, programme, and other aspects of the event.
Likewise, discount codes are available to entice more bookings. You also get to send email invitations and receive notifications for updates through the platform. Should the number of participants exceed your quota, you can use the waiting list tool to manage registration.
Eventzilla also integrates with top-tiered secure payment channels PayPal, Stripe, Braintree, and Authorize.net. And there’s a post-event survey tool to help you measure your success rate, to improve recurring events continuously.
Other features to note include location map display, waiting lists, discount codes, and attendee list exporting.
Ticket Tailor focuses on ticket management and is highly effective for directly selling tickets online to participants. This frees you from third-party ticketing agency that costs a dime a dozen in commissions. The app is agile and used in both small and high-profile projects like TED X and MTV events and charitable events, concerts, and sporting events.
Instead of being charged on a per-ticket basis, you subscribe to a fixed plan. This setup bodes well for you in two ways: you have a clear picture of costs beforehand, and your sales remain intact.
Setup is fast and easy, with no technical skills required. You get an online ticket booth within the cloud system, which is embeddable as a widget on your website or Facebook page. You can also customize the UI to your branding, link it to a payment processor including PayPal and major credit cards, and generate e-tickets that can be scanned on-site.
Other key features include analytics, discount codes, mobile access, and multi-currency, and multi-lingual support.
In this article, we listed the 10 best event management software systems that you can choose from. Our SaaS experts narrowed down the products according to overall value and functionality. monday.com takes the top spot with its flexible features which allows you to manage, organize, and monitor tasks. EventMobi follows closely behind with its user-friendly interface and extensive customer support. Other popular platforms that have high rankings include Eventbrite, Gather, and Cvent.
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