Planners can now automate much of the repetitive tasks in organizing events and streamline the entire event lifecycle with event management software. These solutions can consolidate the activities of your office and on-site teams. They can also lower overheads with features like venue search and budget management.
Perhaps, the main game changer provided by at least the 10 best event management software products is the shift of registration entry from the organizer to participants and makes early-bird registration more convenient via online. With self-service registration, organizers are free to focus on other key aspects of the event.
Overall, you gain smoother workflows across the different aspects of running an event to the benefit of your guests and to your success as a planner. The Bizzabo Blog identifies attendee satisfaction as the top success indicator for event organizers, followed by revenue and media coverage. These metrics are easily covered by event management software.
But event management software products come in various packages and the choice isn’t always clear. In fact, in an etouches research, 42% of subjects admitted technology is difficult to adopt in their business.
In this article, we’ll help you understand the 10 best event management software solutions, so you can decide which suits your business best by comparing the key features. These include registration, ticketing, marketing tools, on-site tools, reporting and analytics and advanced features.
Gather is a cloud-hosted event management platform that works well for businesses of all sizes that are looking to organize any type of event. From the planning phase to the launching phase, this platform can help organizers with keeping the whole process smooth for everyone.
Even if you don’t have plenty of time to prepare, Gather cuts down on the time you spend managing your bookings, organizing your budget, choosing venues and planners, tracking your progress, and more. Whether you’re using an iOS or Android device, you can synchronize your data and calendar updates with the rest of your crew via the cloud, so that everyone can stay on the same page.
You can actually check the features at no cost when you sign up for a Gather free demo here.
Another thing Gather can help you with is making sure the process is easy and convenient for your leads as it offers a mobile app that allows them to send inquiries, book events anytime through the booking widget, or plan events. You can also instantly reply to your leads, establishing you as a trustworthy and responsive business to work with.
Once you’ve completed the job for your clients, a few taps on your device will allow you to send them your invoice. Through Gather, they will be able to send their payments without any worry because it ensures the safety and security of their financial details and is PCI DSS-compliant.
EventMobi is an open API, cloud-based platform for event organizers and attendees alike. It lets the former plan and manage events while communicating with their attendees all in one platform. For the latter, the app lets them check out the details of the venue and speaker, inquire, RSVP, view documents, participate in polls and games, leave their comments about the event, and engage in group discussions with fellow attendees. EventMobi works well for any size or type of event, and companies of all sizes can use it. Other than English, the software also comes in Spanish, Dutch, and Portuguese.
Extensive customer support is one of the reasons users will be able to take advantage of EventMobi’s functionalities. While this platform is user-friendly, the vendor also offers support via blog, phone, email, live chat, training videos, webinars, and even press events to further interact with current and potential users.
If you want to give the app a go before purchasing it for your business, sign up for an EventMobi free trial here.
You can select from different product packages to craft a platform that suits the needs of your event. It comes with networking, notifications, information sharing, and feedback collecting features, all of which can be done via the app. Also, instead of paying hefty printing fees, you simply need a few seconds to click or tap on your mobile device or computer, edit your event details, then save and share the updates with your attendees or organizers.
Cvent is a comprehensive solution that is flexible to the needs of organizers by industry, role and even as third-party planners. It has a unique tool, among others, for searching the most cost-effective venue for your event. Plans are scalable to small and big events and covers the entire event lifecycle, from planning to event reporting.
It features flexible communication tools that let you filter participants into groups and make email communication more targeted and efficient. You can also customize the interface to project your branding. For freelance planners, this ability lends to them a professional look that justifies a higher consultation fee.
Likewise, automation helps your team to focus on creative and marketing instead of being overwhelmed by repetitive administrative tasks like registration and ticketing. As a result, attendance gets a boost and costs are minimized.
On-site tools include badge printing, kiosk for walk-in registration, mobile payments and a ticketing platform. The system has Android and iOS apps, which transforms your team’s smartphones into access points.
Cvent also has advanced modules for specific requirements like hotel and travel management and membership management. Budget management, event reporting and email marketing are likewise provided.
XING Events is a Munich, Germany-based cloud event management platform designed for German-speaking markets, but it has an international edition for U.S. and U.K. events and practically anywhere in the world there is internet. It has a free app for free events like networking nights. The freemium includes online registration installer, even builder and real-time attendance data. The app scales to both small and corporate events and supports Android and iOS for on-site mobility.
The solution consists of three parts: ticketing, event promotion and event management. A major appeal of the vendor is its access to 12 million names in its network, potential participants to your event. It’s a separate offer that lets you sort people by profession, age, region and other metrics. The network also lets you tap influencers to extend your reach. Likewise, the system integrates with your CRM system and Facebook as part of your promotional streams.
Other key features include an event site builder and online ticketing booth. Even without coding skills, you can set up an online ticketing booth and connect it to your payment processor via PayPal, credit card or bank transfer.
XING Events also has real-time reporting that helps you monitor event traffic, sales and other key metrics. You can anticipate potential issues at once, such as, cancellations or missed quota and implement the appropriate measures like changed venue or event postponement.
Eventzilla excels in pre- and on-site registration and ticketing and deserves a rank in our best 10 event management software list for its downright simple yet intuitive functionality. Participants can enter their details online and download e-tickets from your online portal. They then check in via Ticket QR code scanning during the event. Mobile check-ins are also possible. These features greatly reduce queuing and allow your team to focus on walk-ins, logistics, programme and other aspects of the event.
Likewise, discount codes are available to entice more bookings. You also get to send email invitations and receive notifications for updates through the platform. Should the number of participants exceed your quota, you can use the waiting list tool to manage registration.
Eventzilla also integrates with top-tiered secure payment channels PayPal, Stripe, Braintree and Authorize.net. And there’s a post-event survey tool to help you measure your success rate, which is useful to continuously improve recurring events.
Other features to note include location map display, waiting list, discount codes and attendee list exporting.
Ticket Tailor focuses on ticket management and is highly effective in selling tickets online directly to participants. This frees you from third-party ticketing agency that costs a dime a dozen in commissions. The app is agile and used in both small and high-profile projects like TED X and MTV events and charitable events, concerts and sporting events.
Instead of being charged on a per-ticket basis, you subscribe to a fixed plan. This setup bodes well to you in two ways: you have a clear picture of costs beforehand and your sales remains intact.
Setup is fast and easy with no technical skills required. You get an online ticket booth within the cloud system and embeddable as widget in your website or Facebook page. You can also customize the UI to your branding, link it to a payment processor including PayPal and major credit cards and generate e-tickets that can be scanned on site.
Other key features include analytics, discount codes, mobile access and multi-currency and multi-lingual support.
etouches is another “complete” cloud event management solution that handles pre- to post-event processes. It features the essential modules for registration, marketing, logistics and data analysis. Because of its rich features, the solution suits big events more than small projects.
The multilingual support enables you to manage online events in different countries or physical events with a global online component. Likewise, the solution features an eSurvey tool that lets you design survey forms. You can also generate clear reports using charts and graphs.
etouches has Android and iOS support powered by the vendor’s acquisition of TapCrowd, a mobile app developer. The mobile apps let you accomplish management tasks on the go or on-site.
You also get 24/7 vendor support to help resolve technical glitches or simply walk you through onboarding bumps. Other notable features include email marketing, venue management, travel and housing management and task management.
A comprehensive event management solution with an emphasis on robust ticket sales processes, Ploxel helps users effectively manage and sell tickets for their events. It comes with all the essential functionalities for effortless selling of tickets and payment management, including support for multiple currencies, grouped ticketing, ticket tracking, discount code offers, and automated tax tracking, among others.
This cloud-based event management features seamless integrations with leading payment platforms Stripe and PayPal, thus providing customers with great accessibility for purchasing tickets while users can easily accept payments. With Ploxel, all acquired ticket sales revenue are automatically deposited to the user’s PayPal or Stripe account.
Built to simplify event registration, Konfeo provides small and mid-sized businesses with a highly intuitive and easy to use platform for organizing company trainings, conferences, workshops, and events. It is suitable for events of all types and sizes. Konfeo features tools for event registration, event evaluation, payment facilitation, attendee management, ticket management, event marketing, and much more.
The platform comes equipped with automation capabilities to handle all work processes, thus allowing users to focus on nurturing their relationship with clients and attendees. Users can access Konfeo on any device, enabling them to handle all event operations wherever they may be. All data is safely stored in Konfeo’s encrypted servers, thus giving you peace of mind that your data is safe and secure.
Eventdex is an ideal event management software of choice for event organizers that wish to stay on top of their whole event management lifecycle from within a single platform. It has all the tools event managers need for organizing and implementing successful events, including features for retrieving leads, facilitating smooth check-in processes, facilitating business matchmakings, and gathering insightful data and analytics.
With Eventdex, you can manage all your events from the palm of your hands. Developed as a mobile-first event management tool, Eventdex not only lets you connect with audiences pre-event and post-event through an event mobile application, but it also enables you to cohesively execute all your operations on the go.
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