Project management software helps users run complex projects smoothly and complete them on schedule. It generates realistic milestones and deadlines based on the data you enter in the system. A reliable project management software helps you meet your goals whether you are planning an event, restructuring a website, or constructing a building.
In this article, we look at some of the most interesting and unique features of project management solutions. These useful functionalities indicate why each system is so effective. We also provide details about particular apps which offer these types of project management software features so that you can get more information about each system if you find it particularly interesting.
This feature is offered primarily by one of the most popular project management solutions: Wrike. It provides vital data on one screen, giving you good visibility of all project operations. As the details of all projects are provided on one page, you can work on tasks quickly and easily. The left pane gives details about project hierarchy, and you can work on subtasks or move them across various projects. The middle pane shows the task list of a project and the right pane reveals task details. The 3-pane view also allows you to perform the following tasks: monitor and control work progress, communicate with your team members, prioritize tasks, and request updates from your team members. It’s really useful if you want to manage your projects from a central dashboard.
A reliable project management solution should enable you to place an item in different folders without duplication. At the same time the tags and folders feature should allow you to sort or view data by projects, tasks, and other ways. Folders should be named based on how you wish to sort data. The main aspect here is that a task can be placed in multiple folders, but not being duplicated. It should remains a single file and all changes made to it should be updated on all folders. The tags and folders feature can be also used to share tasks with team members and clients.
These are two more unique features of Wrike. Project managers can use the Activity Stream to see the big picture as well as manage small tasks. The Stream pane and the dashboard widget reveal all your team’s activities. Shared activities are shown in chronological order. If you wish, you can unfollow activities which de-clutters the Stream and allows you to focus on what is important. The main benefit is that all team members can see each other’s activity progress. On the other hand, the @mention feature can be used to draw attention to specific issues. The recipients get a notification in their Stream and can follow the task discussion. This allows all team members to view the discussion.
Most project management softwares allow you to categorize projects into smaller tasks. The subtasks can usually be categorized into specific activities. Each activity can be marked complete or incomplete to give you an accurate view of unfinished tasks. This makes it simple to manage smaller subtasks. The task tool helps to spot bottlenecks that block a project’s progress. You can also use the task timeline to prioritize key tasks. It’s also very useful if you can clarify a task by attaching files, showing pictures or tables, and cross-linking to other tasks. To summarize, subtasks show you clearly how much work needs to be completed, by whom, and by when.
One of the most useful project management software features is detailed reporting. For example, Wrike offers robust analytics with which you can create insightful reports for your company’s management and stakeholders. The Global Reports shows tasks from all folders and project data in eight categories. The Performance Chart shows the progress of your project tasks against their deadlines. You can use this graph to estimate team and individual work pace as well as the date by which the project can be completed. The Folder Statistics feature reveals key task metrics like due date and status, on a weekly basis. Wrike is actually one of the best project management solutions we’ve used in quite a while. Feel free to read our detailed review of Wrike if you’re interested.
One of the most interesting and unique project management features is offered by Asana. Insightful views help you to plan you work with a to-do list and get automatic updates about key tasks. With it you can use the robust search feature to quickly find what you need. The dashboards offer a customizable view on project progress. Pending tasks and their deadlines can be viewed on calendar. You can also view a gallery of project attachments. If you need more info on Wrike vs Asana to compare and contrast their features read our analysis in a separate article.
This is a notable feature of Clarizen, though many solid project management apps will have it. Clarizen
makes it very easy to do administrative work thanks to its clean interface. The navigation bar displays all modules, and you can choose between six views and a range of project templates. Plus, you can add notes and search for them too, which comes handy when importing data from Microsoft Projects. All these functionalities make Clarizen a simple yet effective project management software that can be easily implemented without needing training and preparation.
eXo Platform offers a top rate document management feature with central storage which enables users to easily access shared files. The documents can be categorized based on your sorting rules for quick and easy retrieval. You can also search for non-document files such as events, tasks, and posts. This helps you to quickly retrieve a post or comment that is relevant to a document. The Lifecycle Management feature allows your team members to work on the latest document version. You can set custom access rules to allow only authorized employees to access sensitive data. You can also create a knowledge base with wikis, forums, and FAQs. eXo can also be used a CMS (Content Management System) for extranets, intranets, and complex websites, by extending templates.
This is a standout feature of Projectplace. This software offers a clear view of current and upcoming commitments and deadlines to help you prioritize tasks and make smarter decisions. It can make your employees more productive and also reveals relevant inter-departmental and marketing trends. Projectplace offers a range of project planning and management features that help to set goals, estimate quality, and control expenses. You can use sophisticated kanban boards to track progress after the completion of the project planning phase. Project managers can easily execute their projects by using Kanban monitoring and its customizable fields, as well as Gantt charts that evaluate performance against long-term goals, and offer a shared timeline to keep team members on track. An important aspect is the software’s ability to drill into details and assign specific tasks instead of projects.
Nutcache enables you to easily generate project-specific time tracking for smarter planning and monitoring of projects. You can track time by duration or start/end values to gain greater flexibility on how to charge clients. You can also easily use the software to manage multiple companies and users. Time tracking features are fairly common in project management software services and most quality ones will offer it in one form or another.
Trello offers a board that is a list of lists and filled with cards that you can use. The software helps to execute projects of any size. You can open a card and add comments, labels, and due dates, create checklists, upload attachments, and more. You can invite any number of people to your board for free. Simply drag and drop team members to cards and assign tasks to them. All members can view the same board and the big picture at once.
You can begin a discussion with comments and attachments. Add a short or long note and mention a specific member in the comment to notify them. You can upload files from your computer as well as from Dropbox, Google Drive, Box, and OneDrive. Plus, you can liven up the atmosphere using emojis.
There is no limit to the number of boards and cards you can create, and the number of teams and people you can add to them. Plus, you have the choice to make the teams and boards public or private.
Trello instantly notifies you about all important events and updates. You can get notifications inside the application, and via mobile push, browser, and email. The notifications stay synced across all devices.
Keep track of key tasks and deadlines by using checklists and due dates. Get a clear calendar view using the Calendar Power-Up feature. Or, you can utilize the iCal feed in your personal calendar app.
These are unique and standout features of JIRA. Scrum and Kanban provide iterative value and facilitate project success. The software helps your company to go Agile for effective project management. Plus, it smoothly integrates with GitHub to link issues to commits. You can JIRA’s sophisticated workflow engine to create the processes that fit your team.
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